Picnic Day

2024 - 2025

Previous Years
Things To Do
Prepared By
  • N/A
Budget No.
  • 8041521
Charts
-8.43% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

2022 - 2023 2023 - 2024 2024 - 2025 Proposed President's Final Approved
Income 123,111 120,611 0 0 132,611
Expenses
 2022 - 2023 2023 - 2024 2024 - 2025 Proposed President's Final Approved
General Assistance / Benefits 106,357 124,572 143,402 0 0
Administrative / Programmatic 127,345 128,295 0 0 148,745
Total Expense 233,702 252,867 143,402 0 148,745
Reconciliation
 2022 - 2023 2023 - 2024 2024 - 2025 Proposed President's Final Approved
Subsidy 110,591 132,256 143,402 0 16,134
Transfers To/From Reserve 0 0 0 0 0
Charts
0% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Income
 2022 - 2023 2023 - 2024 2024 - 2025 Proposed President's Final Approved
00001 Entry Fee/Deposit Gain

0 3,000 0 0 1,500
11000 Food Sales

12,000 18,000 0 0 20,000
12000 Student Org. Entry Fee/Deposit Gain

0 0 0 0 0
13000 Picnic Day Retail

0 8,000 0 0 12,000
14000 Picnic Day T-shirts

10,500 0 0 0 0
15000 Business Sponsor Income

50,000 42,500 0 0 50,000
16000 ---

0 0 0 0 0
17000 Refunds

0 0 0 0 0
18000 Bad Checks

0 0 0 0 0
19000 Over and Short

0 0 0 0 0
20000 Student Affairs allocation

46,611 46,611 0 0 46,611
21000 AT&T payment

1,500 0 0 0 0
22000 Foundation

2,500 2,500 0 0 2,500
Total Income 123,111 120,611 0 0 132,611
Charts
0% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Expenses
 2022 - 2023 2023 - 2024 2024 - 2025 Proposed President's Final Approved
---

0 0 0 0 0
00001 Crowd Control

0 1,000 0 0 0
00001 Large Stage/Production Rentals

0 0 0 0 0
00002 Table/Chair/Booth Rentals

0 0 0 0 0
00004 Permits

0 85 0 0 85
100000 Grandstand Sound - ATS

3,100 0 0 0 0
101000 Stages BP Productions

3,100 0 0 0 0
102000 STL Grandstands

11,350 0 0 0 0
103000 Golf Carts

2,500 0 0 0 0
104000 A Grand Affair

3,100 0 0 0 0
105000 Portable Restrooms

7,725 0 0 0 0
106000 Radios

3,500 0 0 0 0
107000 Room Rentals and Fees

3,100 0 0 0 300
108000 Cable Covers

210 0 0 0 0
109000 Aggie Host Services

3,100 0 0 0 0
110000 Supplies

515 0 0 0 0
21000 Common Goods Assessment

0 0 0 0 0
30000 Copying & Printing

1,200 1,200 0 0 1,200
31000 Mail

15 0 0 0 0
32000 Office Supplies

620 0 0 0 0
32100 Supplies

0 1,700 0 0 6,700
33000 Transportation

1,240 1,740 0 0 3,000
34000 Telephone Equipment

0 0 0 0 0
35000 Telephone Long Distance

0 0 0 0 0
36000 Equipment Purchase

1,435 12,500 0 0 7,500
37000 Repair and Maintenance

0 0 0 0 0
38000 Picnic Day Sustainability

0 0 0 0 0
39000 Sheep Dog Trial

0 0 0 0 0
40000 Equipment Rental

20,600 3,975 0 0 3,975
40100 Grandstand Sound - ATS

0 3,100 0 0 3,100
40200 Stages

0 16,000 0 0 16,000
40300 STL Grandstands

0 0 0 0 0
40400 Golf Cart Rentals

0 2,000 0 0 2,200
40500 Table/Chair Rentals

0 3,100 0 0 3,300
40600 Portable Restroom Rentals

0 8,300 0 0 8,300
40700 Radio Rentals

0 3,600 0 0 3,600
40800 Cable Cover Rentals

0 0 0 0 0
50000 First Aid

0 0 0 0 0
51000 Services Rendered

1,500 1,500 0 0 1,500
51100 Aggie Host Fees

0 0 0 0 0
51200 Grounds Fees

0 11,350 0 0 11,350
51300 Custodial Fees

0 15,500 0 0 15,500
51400 Electrical Fees

0 515 0 0 515
51500 Plumbing Fees

0 515 0 0 515
51600 Solid Waste Fees

0 825 0 0 825
51700 Transportation Services Fees

0 310 0 0 0
51800 EH&S Fees

0 5,150 0 0 0
52000 Publicity

3,825 5,000 0 0 7,000
53000 Awards

210 220 0 0 220
54000 Signs

0 5,000 0 0 5,000
55000 Pre-Week

0 0 0 0 0
55999 Volunteer Incentive/Retention

700 1,500 0 0 1,500
56000 Volunteer T-shirts

3,100 3,100 0 0 3,100
56500 T-shirts for Resale

5,600 0 0 0 0
56700 Merchandise for Retail

2,275 7,875 0 0 10,000
57000 Sound

2,875 3,500 0 0 3,500
57500 Welcome Reception

2,000 3,000 0 0 3,000
58000 Staff Development

835 835 0 0 5,000
58500 Staff Food

2,500 2,500 0 0 5,000
59000 Children's Discovery Fair

1,350 1,800 0 0 2,500
59100 Voices of Diversity Forum

0 0 0 0 0
59200 Picnic Day Sustainability

0 0 0 0 0
59300 Animal Events

0 0 0 0 0
59400 Room Reservations

0 0 0 0 0
59500 Doxie Derby

0 0 0 0 0
70000 Allowance for Uncollectables

0 0 0 0 0
71000 Replacement Reserve

0 0 0 0 0
72000 University Recharge

0 0 0 0 0
79000 OP Tax

0 0 0 0 0
88888 Special Events

0 0 0 0 8,000
90000 Admin Recharge

0 0 0 0 0
90500 Network Recharge

0 0 0 0 0
90600 Creative Media Recharge

0 0 0 0 0
91000 ASUCD

0 0 0 0 0
92000 ASUCD

0 0 0 0 0
93000 Room Reservations

0 0 0 0 0
94000 Grounds

11,350 0 0 0 0
95000 Custodial

15,500 0 0 0 0
96000 Electrical

515 0 0 0 0
97000 Plumbing

515 0 0 0 0
98000 Solid Waste

825 0 0 0 0
99000 TAPS

310 0 0 0 310
99500 Environmental Health & Safety Services

5,150 0 0 0 5,150
Total Expenses 127,345 128,295 0 0 148,745
Charts
-15.12% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Stipend
 2022 - 2023 2023 - 2024 2024 - 2025 Proposed President's Final Approved
a Director/Chair

0 0 0 0 0
b Vice-Chair

0 0 0 0 0
c Sponsorship Director

0 0 0 0 0
d Animal Events

0 0 0 0 0
e Entertainment

0 0 0 0 0
f Exhibits

0 0 0 0 0
g Graphics

0 0 0 0 0
h Multicultural Children's Faire

0 0 0 0 0
i Operations

0 0 0 0 0
j Parade

0 0 0 0 0
k Special Projects

0 0 0 0 0
l Student Organization Fair

0 0 0 0 0
m Technical

0 0 0 0 0
n Transportation

0 0 0 0 0
o Volunteer

0 0 0 0 0
p Publicity

0 0 0 0 0
Total Stipend 0 0 0 0 0
Start-End Weeks Pay Per Week Num. Weeks Quantity Total
a Director/Chair --- --- 0 0 0 0
b Vice-Chair --- --- 0 0 0 0
c Sponsorship Director --- --- 0 0 0 0
d Animal Events --- --- 0 0 0 0
e Entertainment --- --- 0 0 0 0
f Exhibits --- --- 0 0 0 0
g Graphics --- --- 0 0 0 0
h Multicultural Children's Faire --- --- 0 0 0 0
i Operations --- --- 0 0 0 0
j Parade --- --- 0 0 0 0
k Special Projects --- --- 0 0 0 0
l Student Organization Fair --- --- 0 0 0 0
m Technical --- --- 0 0 0 0
n Transportation --- --- 0 0 0 0
o Volunteer --- --- 0 0 0 0
p Publicity --- --- 0 0 0 0
Hourly
 2022 - 2023 2023 - 2024 2024 - 2025 Proposed President's Final Approved
aa Director/Chair (Summer/Fall)

6,336 7,942 8,151 0 0
ab Director/Chair (Winter/Spring)

7,524 8,151 8,366 0 0
bb Vice-Chair (Summer/Fall)

3,927 4,896 4,896 0 0
bc Vice-Chair (Winter/Spring)

6,318 6,679 6,679 0 0
cc Business Director (Fall)

1,860 1,452 0 0 0
cd Business Director (Winter/Spring)

4,389 4,389 0 0 0
dd Animal Events Director (Fall)

1,860 1,452 0 0 0
de Animal Events Director (Winter/Spring)

4,389 4,389 0 0 0
ee Entertainment Director (Fall)

1,860 1,452 0 0 0
ef Entertainment Director (Winter/Spring)

3,762 3,762 0 0 0
ff Exhibits Director (Fall)

1,860 1,452 0 0 0
fg Exhibits Director (Winter/Spring)

4,389 5,016 0 0 0
gg Graphics Director (Fall)

2,325 1,815 1,870 0 0
gh Graphics Director (Winter/Spring)

5,016 5,643 5,985 0 0
hh Children's Discovery Fair Director (Fall)

1,860 1,452 0 0 0
hi Children's Discovery Fair Director (Winter/Spring)

4,389 4,389 0 0 0
ii Operations Director (Fall)

1,860 1,452 0 0 0
ij Operations Director (Winter/Spring)

3,762 3,762 0 0 0
jj Parade Director (Fall)

1,860 1,452 0 0 0
jk Parade Director (Winter/Spring)

3,762 3,762 0 0 0
kk Student Organization Fair (Fall)

1,860 1,452 0 0 0
kl Student Organization Fair (Winter/Spring)

3,762 3,762 0 0 0
ll Technical Director (Fall)

1,860 1,452 0 0 0
lm Technical Director (Winter/Spring)

4,389 4,703 0 0 0
mm Transportation Director (Fall)

1,860 1,452 0 0 0
mn Transportation Director (Winter/Spring)

3,762 3,762 0 0 0
nn Volunteer Director (Fall)

1,860 1,815 0 0 0
no Volunteer Director (Winter/Spring)

4,389 4,389 0 0 0
oo Publicity Director (Fall)

1,860 1,452 0 0 0
op Publicity Director (Winter/Spring)

4,389 4,389 0 0 0
pp Assistant Director (Weeks 1-2)

0 5,376 0 0 0
pq Assistant Director (Week 3)

0 9,408 0 0 0
pr Assistant Director (Week 4)

0 2,688 0 0 0
ps Assistant Director (Spring)

0 0 20,790 0 0
qq Director 1 (Fall)

0 0 24,310 0 0
qr Director 1 (Winter/Spring)

0 0 60,515 0 0
Total Hourly 103,299 120,859 141,562 0 0
Start-End Hours/Week Pay Per Hour Num. Weeks Quantity Total
aa Director/Chair (Summer/Fall) 6/16/24-12/31/24 19.50 19.00 22 1 8,151
ab Director/Chair (Winter/Spring) 12/29/24-6/14/25 19.50 19.50 22 1 8,366
bb Vice-Chair (Summer/Fall) 6/16/24-12/31/24 16.00 18.00 17 1 4,896
bc Vice-Chair (Winter/Spring) 12/29/24-6/14/25 19.00 18.50 19 1 6,679
cc Business Director (Fall) --- 0 0 0 0 0
cd Business Director (Winter/Spring) --- 0 0 0 0 0
dd Animal Events Director (Fall) --- 0 0 0 0 0
de Animal Events Director (Winter/Spring) --- 0 0 0 0 0
ee Entertainment Director (Fall) --- 0 0 0 0 0
ef Entertainment Director (Winter/Spring) --- 0 0 0 0 0
ff Exhibits Director (Fall) --- 0 0 0 0 0
fg Exhibits Director (Winter/Spring) --- 0 0 0 0 0
gg Graphics Director (Fall) 9/22/24-12/14/24 10.00 17.00 11 1 1,870
gh Graphics Director (Winter/Spring) 12/29/24-6/14/25 18.00 17.50 19 1 5,985
hh Children's Discovery Fair Director (Fall) --- 0 0 0 0 0
hi Children's Discovery Fair Director (Winter/Spring) --- 0 0 0 0 0
ii Operations Director (Fall) --- 0 0 0 0 0
ij Operations Director (Winter/Spring) --- 0 0 0 0 0
jj Parade Director (Fall) --- 0 0 0 0 0
jk Parade Director (Winter/Spring) --- 0 0 0 0 0
kk Student Organization Fair (Fall) --- 0 0 0 0 0
kl Student Organization Fair (Winter/Spring) --- 0 0 0 0 0
ll Technical Director (Fall) --- 0 0 0 0 0
lm Technical Director (Winter/Spring) --- 0 0 0 0 0
mm Transportation Director (Fall) --- 0 0 0 0 0
mn Transportation Director (Winter/Spring) --- 0 0 0 0 0
nn Volunteer Director (Fall) --- 0 0 0 0 0
no Volunteer Director (Winter/Spring) --- 0 0 0 0 0
oo Publicity Director (Fall) --- 0 0 0 0 0
op Publicity Director (Winter/Spring) --- 0 0 0 0 0
pp Assistant Director (Weeks 1-2) --- 0 0 0 0 0
pq Assistant Director (Week 3) --- 0 0 0 0 0
pr Assistant Director (Week 4) --- 0 0 0 0 0
ps Assistant Director (Spring) 3/28/25-6/8/25 1260.00 16.50 1 1 20,790
qq Director 1 (Fall) 9/22/24-12/14/24 10.00 17.00 11 13 24,310
qr Director 1 (Winter/Spring) 12/29/24-6/14/25 14.00 17.50 19 13 60,515
Career
 2022 - 2023 2023 - 2024 2024 - 2025 Proposed President's Final Approved
There are no Career entries.
Total Career 0 0 0 0 0
Start-End Num. Months Paid Pay Per Month Quantity Total
There are no stipend entries.
Employee Benefits
 2022 - 2023 2023 - 2024 2024 - 2025 Proposed President's Final Approved
a Total Stipend + Hourly Salaries 103,299 120,859 141,562 0 0
b Total Career 0 0 0 0 0
Total General Assistance 103,299 120,859 141,562 0 0
Employee Benefits Casual (a * 0.01300) 1,963 3,384 1,840 0 0
Employee Benefits Career (b * 0.40200) 0 0 0 0 0
General Automotive Employee Liability ((a+b) * 0.00000) 868 0 0 0 0
Composite Benefit Rate ((a+b) * 0.00000) 227 329 0 0 0
Total Employee Benefits 3,058 3,713 1,840 0 0