Picnic Day

2023 - 2024

Previous Years
Things To Do
Prepared By
  • N/A
Budget No.
  • 8041521
Charts
-47.45% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

2021 - 2022 2022 - 2023 2023 - 2024 Proposed President's Final Approved
Income 97,611 123,111 120,011 120,611 120,611
Expenses
 2021 - 2022 2022 - 2023 2023 - 2024 Proposed President's Final Approved
General Assistance / Benefits 27,059 106,357 132,290 125,265 124,572
Administrative / Programmatic 113,985 127,345 150,785 134,250 128,295
Total Expense 141,044 233,702 283,075 259,515 252,867
Reconciliation
 2021 - 2022 2022 - 2023 2023 - 2024 Proposed President's Final Approved
Subsidy 43,433 110,591 163,064 138,904 132,256
Transfers To/From Reserve 0 0 0 0 0
Charts
-2.52% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Income
 2021 - 2022 2022 - 2023 2023 - 2024 Proposed President's Final Approved
00001 Entry Fee/Deposit Gain

0 0 2,400 3,000 3,000
11000 Food Sales

12,000 12,000 18,000 18,000 18,000
12000 Student Org. Entry Fee/Deposit Gain

0 0 0 0 0
13000 Picnic Day Retail

0 0 8,000 8,000 8,000
14000 Picnic Day T-shirts

10,000 10,500 0 0 0
15000 Business Sponsor Income

25,000 50,000 42,500 42,500 42,500
16000 ---

0 0 0 0 0
17000 Refunds

0 0 0 0 0
18000 Bad Checks

0 0 0 0 0
19000 Over and Short

0 0 0 0 0
20000 Student Affairs allocation

46,611 46,611 46,611 46,611 46,611
21000 AT&T payment

1,500 1,500 0 0 0
22000 Foundation

2,500 2,500 2,500 2,500 2,500
Total Income 97,611 123,111 120,011 120,611 120,611
Charts
-18.41% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Expenses
 2021 - 2022 2022 - 2023 2023 - 2024 Proposed President's Final Approved
---

0 0 0 0 0
00001 Crowd Control

0 0 3,100 0 1,000
00001 Large Stage/Production Rentals

0 0 0 0 0
00002 Table/Chair/Booth Rentals

0 0 0 0 0
00004 Permits

Parade & City Permits

 		0 0 85 0 85
100000 Grandstand Sound - ATS

Bad number

 		3,000 3,100 0 0 0
101000 Stages BP Productions

Bad number

 		2,500 3,100 0 0 0
102000 STL Grandstands

Bad number

 		11,000 11,350 0 0 0
103000 Golf Carts

Bad number

 		2,000 2,500 0 0 0
104000 A Grand Affair

Bad number

 		3,000 3,100 0 0 0
105000 Portable Restrooms

Bad number

 		5,000 7,725 0 0 0
106000 Radios

Bad number

 		2,000 3,500 0 0 0
107000 Room Rentals and Fees

Bad number

 		3,000 3,100 0 0 0
108000 Cable Covers

Bad number

 		200 210 0 0 0
109000 Aggie Host Services

Bad number

 		3,000 3,100 0 0 0
110000 Supplies

Bad number

 		500 515 0 0 0
21000 Common Goods Assessment

437 0 0 0 0
30000 Copying & Printing

600 1,200 1,200 1,200 1,200
31000 Mail

15 15 15 15 0
32000 Office Supplies

600 620 0 0 0
32100 Supplies

0 0 1,700 1,700 1,700
33000 Transportation

1,200 1,240 1,740 1,740 1,740
34000 Telephone Equipment

0 0 0 0 0
35000 Telephone Long Distance

0 0 0 0 0
36000 Equipment Purchase

300 1,435 12,500 12,500 12,500
37000 Repair and Maintenance

0 0 0 0 0
38000 Picnic Day Sustainability

0 0 0 0 0
39000 Sheep Dog Trial

0 0 0 0 0
40000 Equipment Rental

20,000 20,600 11,000 11,000 3,975
40100 Grandstand Sound - ATS

0 0 3,100 3,100 3,100
40200 Stages

Entertainment and Grandstand Stages

 		0 0 16,000 16,000 16,000
40300 STL Grandstands

0 0 0 0 0
40400 Golf Cart Rentals

0 0 2,000 2,000 2,000
40500 Table/Chair Rentals

0 0 3,100 3,100 3,100
40600 Portable Restroom Rentals

0 0 8,300 8,300 8,300
40700 Radio Rentals

0 0 3,600 3,600 3,600
40800 Cable Cover Rentals

0 0 0 0 0
50000 First Aid

0 0 0 0 0
51000 Services Rendered

1,400 1,500 1,500 1,500 1,500
51100 Aggie Host Fees

0 0 0 0 0
51200 Grounds Fees

0 0 11,350 11,350 11,350
51300 Custodial Fees

0 0 15,500 15,500 15,500
51400 Electrical Fees

0 0 515 515 515
51500 Plumbing Fees

0 0 515 515 515
51600 Solid Waste Fees

0 0 825 825 825
51700 Transportation Services Fees

0 0 310 310 310
51800 EH&S Fees

0 0 18,000 5,150 5,150
52000 Publicity

2,000 3,825 5,000 5,000 5,000
53000 Awards

200 210 220 220 220
54000 Signs

150 0 5,000 5,000 5,000
55000 Pre-Week

150 0 0 0 0
55999 Volunteer Incentive/Retention

0 700 1,500 1,500 1,500
56000 Volunteer T-shirts

3,000 3,100 3,100 3,100 3,100
56500 T-shirts for Resale

5,200 5,600 0 0 0
56700 Merchandise for Retail

0 2,275 7,875 7,875 7,875
57000 Sound

2,800 2,875 3,500 3,500 3,500
57500 Welcome Reception

1,800 2,000 3,000 3,000 3,000
58000 Staff Development

200 835 835 835 835
58500 Staff Food

1,200 2,500 3,000 2,500 2,500
59000 Children's Discovery Fair

700 1,350 1,800 1,800 1,800
59100 Voices of Diversity Forum

0 0 0 0 0
59200 Picnic Day Sustainability

0 0 0 0 0
59300 Animal Events

0 0 0 0 0
59400 Room Reservations

0 0 0 0 0
59500 Doxie Derby

3,700 0 0 0 0
70000 Allowance for Uncollectables

0 0 0 0 0
71000 Replacement Reserve

0 0 0 0 0
72000 University Recharge

0 0 0 0 0
79000 OP Tax

33 0 0 0 0
88888 Special Events

0 0 0 0 0
90000 Admin Recharge

0 0 0 0 0
90500 Network Recharge

0 0 0 0 0
90600 Creative Media Recharge

0 0 0 0 0
91000 ASUCD

0 0 0 0 0
92000 ASUCD

0 0 0 0 0
93000 Room Reservations

0 0 0 0 0
94000 Grounds

11,000 11,350 0 0 0
95000 Custodial

15,000 15,500 0 0 0
96000 Electrical

500 515 0 0 0
97000 Plumbing

500 515 0 0 0
98000 Solid Waste

800 825 0 0 0
99000 TAPS

300 310 0 0 0
99500 Environmental Health & Safety Services

5,000 5,150 0 0 0
Total Expenses 113,985 127,345 150,785 134,250 128,295
Charts
-24.38% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Stipend
 2021 - 2022 2022 - 2023 2023 - 2024 Proposed President's Final Approved
a Director/Chair

0 0 0 0 0
b Vice-Chair

0 0 0 0 0
c Sponsorship Director

1,100 0 0 0 0
d Animal Events

1,100 0 0 0 0
e Entertainment

1,100 0 0 0 0
f Exhibits

1,100 0 0 0 0
g Graphics

1,100 0 0 0 0
h Multicultural Children's Faire

1,100 0 0 0 0
i Operations

1,100 0 0 0 0
j Parade

1,100 0 0 0 0
k Special Projects

0 0 0 0 0
l Student Organization Fair

1,100 0 0 0 0
m Technical

1,100 0 0 0 0
n Transportation

1,100 0 0 0 0
o Volunteer

1,100 0 0 0 0
p Publicity

1,100 0 0 0 0
Total Stipend 14,300 0 0 0 0
Start-End Weeks Pay Per Week Num. Weeks Quantity Total
a Director/Chair --- --- 0 0 0 0
b Vice-Chair --- --- 0 0 0 0
c Sponsorship Director --- --- 0 0 0 0
d Animal Events --- --- 0 0 0 0
e Entertainment --- --- 0 0 0 0
f Exhibits --- --- 0 0 0 0
g Graphics --- --- 0 0 0 0
h Multicultural Children's Faire --- --- 0 0 0 0
i Operations --- --- 0 0 0 0
j Parade --- --- 0 0 0 0
k Special Projects --- --- 0 0 0 0
l Student Organization Fair --- --- 0 0 0 0
m Technical --- --- 0 0 0 0
n Transportation --- --- 0 0 0 0
o Volunteer --- --- 0 0 0 0
p Publicity --- --- 0 0 0 0
Hourly
 2021 - 2022 2022 - 2023 2023 - 2024 Proposed President's Final Approved
aa Director/Chair (Summer/Fall)

2,030 6,336 7,942 7,942 7,942
ab Director/Chair (Winter/Spring)

3,968 7,524 8,151 8,151 8,151
bb Vice-Chair (Summer/Fall)

2,030 3,927 4,896 4,896 4,896
bc Vice-Chair (Winter/Spring)

3,968 6,318 6,679 6,679 6,679
cc Business Director (Fall)

0 1,860 1,452 1,452 1,452
cd Business Director (Winter/Spring)

0 4,389 4,389 4,389 4,389
dd Animal Events Director (Fall)

0 1,860 1,452 1,452 1,452
de Animal Events Director (Winter/Spring)

0 4,389 4,389 4,389 4,389
ee Entertainment Director (Fall)

0 1,860 1,452 1,452 1,452
ef Entertainment Director (Winter/Spring)

0 3,762 3,762 3,762 3,762
ff Exhibits Director (Fall)

0 1,860 1,452 1,452 1,452
fg Exhibits Director (Winter/Spring)

0 4,389 5,016 5,016 5,016
gg Graphics Director (Fall)

0 2,325 1,815 1,815 1,815
gh Graphics Director (Winter/Spring)

0 5,016 5,643 5,643 5,643
hh Children's Discovery Fair Director (Fall)

0 1,860 1,452 1,452 1,452
hi Children's Discovery Fair Director (Winter/Spring)

0 4,389 4,389 4,389 4,389
ii Operations Director (Fall)

0 1,860 1,452 1,452 1,452
ij Operations Director (Winter/Spring)

0 3,762 3,762 3,762 3,762
jj Parade Director (Fall)

0 1,860 1,452 1,452 1,452
jk Parade Director (Winter/Spring)

0 3,762 3,762 3,762 3,762
kk Student Organization Fair (Fall)

0 1,860 1,452 1,452 1,452
kl Student Organization Fair (Winter/Spring)

0 3,762 3,762 3,762 3,762
ll Technical Director (Fall)

0 1,860 1,452 1,452 1,452
lm Technical Director (Winter/Spring)

0 4,389 4,703 4,703 4,703
mm Transportation Director (Fall)

0 1,860 1,452 1,452 1,452
mn Transportation Director (Winter/Spring)

0 3,762 3,762 3,762 3,762
nn Volunteer Director (Fall)

0 1,860 1,815 1,815 1,815
no Volunteer Director (Winter/Spring)

0 4,389 4,389 4,389 4,389
oo Publicity Director (Fall)

0 1,860 1,452 1,452 1,452
op Publicity Director (Winter/Spring)

0 4,389 4,389 4,389 4,389
pp Assistant Director (Weeks 1-2)

0 0 7,680 5,376 5,376
pq Assistant Director (Week 3)

0 0 13,440 10,080 9,408
pr Assistant Director (Week 4)

0 0 3,840 2,688 2,688
ps Assistant Director (Spring)

0 0 0 0 0
qq Director 1 (Fall)

0 0 0 0 0
qr Director 1 (Winter/Spring)

0 0 0 0 0
Total Hourly 11,996 103,299 128,347 121,531 120,859
Start-End Hours/Week Pay Per Hour Num. Weeks Quantity Total
aa Director/Chair (Summer/Fall) 06/18/23-12/31/23 19.00 19.00 22 1 7,942
ab Director/Chair (Winter/Spring) 01/01/24-06/06/24 19.00 19.50 22 1 8,151
bb Vice-Chair (Summer/Fall) 06/18/23-12/31/23 16.00 18.00 17 1 4,896
bc Vice-Chair (Winter/Spring) 01/01/24-05/18/24 19.00 18.50 19 1 6,679
cc Business Director (Fall) 9/18/23-12/08/23 8.00 16.50 11 1 1,452
cd Business Director (Winter/Spring) 01/01/24-05/18/24 14.00 16.50 19 1 4,389
dd Animal Events Director (Fall) 9/18/23-12/08/23 8.00 16.50 11 1 1,452
de Animal Events Director (Winter/Spring) 01/01/24-05/18/24 14.00 16.50 19 1 4,389
ee Entertainment Director (Fall) 9/18/23-12/08/23 8.00 16.50 11 1 1,452
ef Entertainment Director (Winter/Spring) 01/01/24-05/18/24 12.00 16.50 19 1 3,762
ff Exhibits Director (Fall) 9/18/23-12/08/23 8.00 16.50 11 1 1,452
fg Exhibits Director (Winter/Spring) 01/01/24-05/18/24 16.00 16.50 19 1 5,016
gg Graphics Director (Fall) 9/18/23-12/08/23 10.00 16.50 11 1 1,815
gh Graphics Director (Winter/Spring) 01/01/24-05/18/24 18.00 16.50 19 1 5,643
hh Children's Discovery Fair Director (Fall) 9/18/23-12/08/23 8.00 16.50 11 1 1,452
hi Children's Discovery Fair Director (Winter/Spring) 01/01/24-05/18/24 14.00 16.50 19 1 4,389
ii Operations Director (Fall) 9/18/23-12/08/23 8.00 16.50 11 1 1,452
ij Operations Director (Winter/Spring) 01/01/24-05/18/24 12.00 16.50 19 1 3,762
jj Parade Director (Fall) 9/18/23-12/08/23 8.00 16.50 11 1 1,452
jk Parade Director (Winter/Spring) 01/01/24-05/18/24 12.00 16.50 19 1 3,762
kk Student Organization Fair (Fall) 9/18/23-12/08/23 8.00 16.50 11 1 1,452
kl Student Organization Fair (Winter/Spring) 01/01/24-05/18/24 12.00 16.50 19 1 3,762
ll Technical Director (Fall) 9/18/23-12/08/23 8.00 16.50 11 1 1,452
lm Technical Director (Winter/Spring) 01/01/24-05/18/24 15.00 16.50 19 1 4,703
mm Transportation Director (Fall) 9/18/23-12/08/23 8.00 16.50 11 1 1,452
mn Transportation Director (Winter/Spring) 01/01/24-05/18/24 12.00 16.50 19 1 3,762
nn Volunteer Director (Fall) 9/18/23-12/08/23 10.00 16.50 11 1 1,815
no Volunteer Director (Winter/Spring) 01/01/24-05/18/24 14.00 16.50 19 1 4,389
oo Publicity Director (Fall) 9/18/23-12/08/23 8.00 16.50 11 1 1,452
op Publicity Director (Winter/Spring) 01/01/24-05/18/24 14.00 16.50 19 1 4,389
pp Assistant Director (Weeks 1-2) 03/31/24-04/14/24 4.00 16.00 2 42 5,376
pq Assistant Director (Week 3) 04/15/24-04/21/24 14.00 16.00 1 42 9,408
pr Assistant Director (Week 4) 04/22/24-04/28/24 4.00 16.00 1 42 2,688
ps Assistant Director (Spring) --- 0 0 0 0 0
qq Director 1 (Fall) --- 0 0 0 0 0
qr Director 1 (Winter/Spring) --- 0 0 0 0 0
Career
 2021 - 2022 2022 - 2023 2023 - 2024 Proposed President's Final Approved
There are no Career entries.
Total Career 0 0 0 0 0
Start-End Num. Months Paid Pay Per Month Quantity Total
There are no stipend entries.
Employee Benefits
 2021 - 2022 2022 - 2023 2023 - 2024 Proposed President's Final Approved
a Total Stipend + Hourly Salaries 26,296 103,299 128,347 121,531 120,859
b Total Career 0 0 0 0 0
Total General Assistance 26,296 103,299 128,347 121,531 120,859
Employee Benefits Casual (a * 0.02800) 500 1,963 3,594 3,403 3,384
Employee Benefits Career (b * 0.53620) 0 0 0 0 0
General Automotive Employee Liability ((a+b) * 0.00000) 205 868 0 0 0
Composite Benefit Rate ((a+b) * 0.00272) 58 227 349 331 329
Total Employee Benefits 763 3,058 3,943 3,734 3,713