Picnic Day

2022 - 2023

Previous Years
Things To Do
Prepared By
  • Amanda Portier
Budget No.
  • 8041521
Charts
-198.4% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

2020 - 2021 2021 - 2022 2022 - 2023 Proposed President's Final Approved
Income 8,200 97,611 103,111 123,111 123,111
Expenses
 2020 - 2021 2021 - 2022 2022 - 2023 Proposed President's Final Approved
General Assistance / Benefits 12,153 27,059 105,599 106,357 106,357
Administrative / Programmatic 12,625 113,985 127,115 127,082 127,345
Total Expense 24,778 141,044 232,714 233,439 233,702
Reconciliation
 2020 - 2021 2021 - 2022 2022 - 2023 Proposed President's Final Approved
Subsidy 16,578 43,433 129,603 110,328 110,591
Transfers To/From Reserve 0 0 0 0 0
Charts
5.63% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Income
 2020 - 2021 2021 - 2022 2022 - 2023 Proposed President's Final Approved
00001 Entry Fee/Deposit Gain

0 0 0 0 0
11000 Food Sales

0 12,000 12,000 12,000 12,000
12000 Student Org. Entry Fee/Deposit Gain

0 0 0 0 0
13000 Picnic Day Retail

0 0 0 0 0
14000 Picnic Day T-shirts

8,200 10,000 10,500 10,500 10,500
15000 Business Sponsor Income

0 25,000 30,000 50,000 50,000
16000 ---

0 0 0 0 0
17000 Refunds

0 0 0 0 0
18000 Bad Checks

0 0 0 0 0
19000 Over and Short

0 0 0 0 0
20000 Student Affairs allocation

0 46,611 46,611 46,611 46,611
21000 AT&T payment

0 1,500 1,500 1,500 1,500
22000 Foundation

0 2,500 2,500 2,500 2,500
Total Income 8,200 97,611 103,111 123,111 123,111
Charts
-11.52% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Expenses
 2020 - 2021 2021 - 2022 2022 - 2023 Proposed President's Final Approved
---

0 0 0 0 0
00001 Crowd Control

0 0 0 0 0
00001 Large Stage/Production Rentals

0 0 0 0 0
00002 Table/Chair/Booth Rentals

0 0 0 0 0
00004 Permits

0 0 0 0 0
100000 Grandstand Sound - ATS

0 3,000 3,100 3,100 3,100
101000 Stages BP Productions

0 2,500 3,100 3,100 3,100
102000 STL Grandstands

0 11,000 11,350 11,350 11,350
103000 Golf Carts

0 2,000 2,500 2,500 2,500
104000 A Grand Affair

Tables, chairs, tents, generators, etc. rental

 		0 3,000 3,100 3,100 3,100
105000 Portable Restrooms

0 5,000 7,725 7,725 7,725
106000 Radios

0 2,000 3,500 3,500 3,500
107000 Room Rentals and Fees

0 3,000 3,100 3,100 3,100
108000 Cable Covers

0 200 210 210 210
109000 Aggie Host Services

0 3,000 3,100 3,100 3,100
110000 Supplies

0 500 515 515 515
21000 Common Goods Assessment

280 437 437 437 0
30000 Copying & Printing

0 600 1,200 1,200 1,200
31000 Mail

12 15 15 15 15
32000 Office Supplies

0 600 620 620 620
32100 Supplies

0 0 0 0 0
33000 Transportation

0 1,200 1,240 1,240 1,240
34000 Telephone Equipment

0 0 0 0 0
35000 Telephone Long Distance

0 0 0 0 0
36000 Equipment Purchase

300 300 310 310 1,435
37000 Repair and Maintenance

0 0 0 0 0
38000 Picnic Day Sustainability

0 0 0 0 0
39000 Sheep Dog Trial

0 0 0 0 0
40000 Equipment Rental

0 20,000 20,600 20,600 20,600
40100 Grandstand Sound - ATS

0 0 0 0 0
40200 Stages

0 0 0 0 0
40300 STL Grandstands

0 0 0 0 0
40400 Golf Cart Rentals

0 0 0 0 0
40500 Table/Chair Rentals

0 0 0 0 0
40600 Portable Restroom Rentals

0 0 0 0 0
40700 Radio Rentals

0 0 0 0 0
40800 Cable Cover Rentals

0 0 0 0 0
50000 First Aid

0 0 0 0 0
51000 Services Rendered

900 1,400 1,500 1,500 1,500
51100 Aggie Host Fees

0 0 0 0 0
51200 Grounds Fees

0 0 0 0 0
51300 Custodial Fees

0 0 0 0 0
51400 Electrical Fees

0 0 0 0 0
51500 Plumbing Fees

0 0 0 0 0
51600 Solid Waste Fees

0 0 0 0 0
51700 Transportation Services Fees

0 0 0 0 0
51800 EH&S Fees

0 0 0 0 0
52000 Publicity

2,000 2,000 2,500 2,500 3,825
53000 Awards

0 200 210 210 210
54000 Signs

0 150 0 0 0
55000 Pre-Week

0 150 0 0 0
55999 Volunteer Incentive/Retention

Picnic Day volunteers

 		0 0 0 0 700
56000 Volunteer T-shirts

0 3,000 3,100 3,100 3,100
56500 T-shirts for Resale

6,000 5,200 5,600 5,600 5,600
56700 Merchandise for Retail

2,200 0 2,275 2,275 2,275
57000 Sound

0 2,800 2,875 2,875 2,875
57500 Welcome Reception

0 1,800 2,000 2,000 2,000
58000 Staff Development

200 200 210 210 835
58500 Staff Food

0 1,200 2,500 2,500 2,500
59000 Children's Discovery Fair

700 700 725 725 1,350
59100 Voices of Diversity Forum

0 0 0 0 0
59200 Picnic Day Sustainability

0 0 0 0 0
59300 Animal Events

0 0 0 0 0
59400 Room Reservations

0 0 0 0 0
59500 Doxie Derby

0 3,700 3,700 3,700 0
70000 Allowance for Uncollectables

0 0 0 0 0
71000 Replacement Reserve

0 0 0 0 0
72000 University Recharge

0 0 0 0 0
79000 OP Tax

33 33 33 0 0
88888 Special Events

0 0 0 0 0
90000 Admin Recharge

0 0 0 0 0
90500 Network Recharge

0 0 0 0 0
90600 Creative Media Recharge

0 0 0 0 0
91000 ASUCD

0 0 0 0 0
92000 ASUCD

0 0 0 0 0
93000 Room Reservations

0 0 0 0 0
94000 Grounds

0 11,000 11,350 11,350 11,350
95000 Custodial

0 15,000 15,500 15,500 15,500
96000 Electrical

0 500 515 515 515
97000 Plumbing

0 500 515 515 515
98000 Solid Waste

0 800 825 825 825
99000 TAPS

0 300 310 310 310
99500 Environmental Health & Safety Services

0 5,000 5,150 5,150 5,150
Total Expenses 12,625 113,985 127,115 127,082 127,345
Charts
-290.25% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Stipend
 2020 - 2021 2021 - 2022 2022 - 2023 Proposed President's Final Approved
a Director/Chair

2,849 0 0 0 0
b Vice-Chair

1,921 0 0 0 0
c Sponsorship Director

1,281 1,100 0 0 0
d Animal Events

0 1,100 0 0 0
e Entertainment

960 1,100 0 0 0
f Exhibits

960 1,100 0 0 0
g Graphics

960 1,100 0 0 0
h Multicultural Children's Faire

0 1,100 0 0 0
i Operations

0 1,100 0 0 0
j Parade

0 1,100 0 0 0
k Special Projects

0 0 0 0 0
l Student Organization Fair

960 1,100 0 0 0
m Technical

960 1,100 0 0 0
n Transportation

0 1,100 0 0 0
o Volunteer

0 1,100 0 0 0
p Publicity

960 1,100 0 0 0
Total Stipend 11,811 14,300 0 0 0
Start-End Weeks Pay Per Week Num. Weeks Quantity Total
a Director/Chair --- --- 0 0 0 0
b Vice-Chair --- --- 0 0 0 0
c Sponsorship Director --- --- 0 0 0 0
d Animal Events --- --- 0 0 0 0
e Entertainment --- --- 0 0 0 0
f Exhibits --- --- 0 0 0 0
g Graphics --- --- 0 0 0 0
h Multicultural Children's Faire --- --- 0 0 0 0
i Operations --- --- 0 0 0 0
j Parade --- --- 0 0 0 0
k Special Projects --- --- 0 0 0 0
l Student Organization Fair --- --- 0 0 0 0
m Technical --- --- 0 0 0 0
n Transportation --- --- 0 0 0 0
o Volunteer --- --- 0 0 0 0
p Publicity --- --- 0 0 0 0
Hourly
 2020 - 2021 2021 - 2022 2022 - 2023 Proposed President's Final Approved
aa Director/Chair (Summer/Fall)

0 2,030 5,808 6,336 6,336
ab Director/Chair (Winter/Spring)

0 3,968 7,315 7,524 7,524
bb Vice-Chair (Summer/Fall)

0 2,030 3,927 3,927 3,927
bc Vice-Chair (Winter/Spring)

0 3,968 6,318 6,318 6,318
cc Business Director (Fall)

0 0 1,860 1,860 1,860
cd Business Director (Winter/Spring)

0 0 4,389 4,389 4,389
dd Animal Events Director (Fall)

0 0 1,860 1,860 1,860
de Animal Events Director (Winter/Spring)

0 0 4,389 4,389 4,389
ee Entertainment Director (Fall)

0 0 1,860 1,860 1,860
ef Entertainment Director (Winter/Spring)

0 0 3,762 3,762 3,762
ff Exhibits Director (Fall)

0 0 1,860 1,860 1,860
fg Exhibits Director (Winter/Spring)

0 0 4,389 4,389 4,389
gg Graphics Director (Fall)

0 0 2,325 2,325 2,325
gh Graphics Director (Winter/Spring)

0 0 5,016 5,016 5,016
hh Children's Discovery Fair Director (Fall)

0 0 1,860 1,860 1,860
hi Children's Discovery Fair Director (Winter/Spring)

0 0 4,389 4,389 4,389
ii Operations Director (Fall)

0 0 1,860 1,860 1,860
ij Operations Director (Winter/Spring)

0 0 3,762 3,762 3,762
jj Parade Director (Fall)

0 0 1,860 1,860 1,860
jk Parade Director (Winter/Spring)

0 0 3,762 3,762 3,762
kk Student Organization Fair (Fall)

0 0 1,860 1,860 1,860
kl Student Organization Fair (Winter/Spring)

0 0 3,762 3,762 3,762
ll Technical Director (Fall)

0 0 1,860 1,860 1,860
lm Technical Director (Winter/Spring)

0 0 4,389 4,389 4,389
mm Transportation Director (Fall)

0 0 1,860 1,860 1,860
mn Transportation Director (Winter/Spring)

0 0 3,762 3,762 3,762
nn Volunteer Director (Fall)

0 0 1,860 1,860 1,860
no Volunteer Director (Winter/Spring)

0 0 4,389 4,389 4,389
oo Publicity Director (Fall)

0 0 1,860 1,860 1,860
op Publicity Director (Winter/Spring)

0 0 4,389 4,389 4,389
pp Assistant Director (Weeks 1-2)

0 0 0 0 0
pq Assistant Director (Week 3)

0 0 0 0 0
pr Assistant Director (Week 4)

0 0 0 0 0
ps Assistant Director (Spring)

0 0 0 0 0
qq Director 1 (Fall)

0 0 0 0 0
qr Director 1 (Winter/Spring)

0 0 0 0 0
Total Hourly 0 11,996 102,562 103,299 103,299
Start-End Hours/Week Pay Per Hour Num. Weeks Quantity Total
aa Director/Chair (Summer/Fall) 08/01/22-12/31/22 16.00 18.00 22 1 6,336
ab Director/Chair (Winter/Spring) 01/01/23-06/02/23 19.00 18.00 22 1 7,524
bb Vice-Chair (Summer/Fall) 09/01/22-12/31/22 14.00 16.50 17 1 3,927
bc Vice-Chair (Winter/Spring) 01/01/23-05/15/21 19.00 17.50 19 1 6,318
cc Business Director (Fall) 09/19/22-12/31/22 8.00 15.50 15 1 1,860
cd Business Director (Winter/Spring) 01/01/23-05/15/23 14.00 16.50 19 1 4,389
dd Animal Events Director (Fall) 09/19/22-12/31/22 8.00 15.50 15 1 1,860
de Animal Events Director (Winter/Spring) 01/01/23-05/15/23 14.00 16.50 19 1 4,389
ee Entertainment Director (Fall) 09/19/22-12/31/22 8.00 15.50 15 1 1,860
ef Entertainment Director (Winter/Spring) 01/01/23-05/15/23 12.00 16.50 19 1 3,762
ff Exhibits Director (Fall) 09/19/22-12/31/22 8.00 15.50 15 1 1,860
fg Exhibits Director (Winter/Spring) 01/01/23-05/15/23 14.00 16.50 19 1 4,389
gg Graphics Director (Fall) 09/19/22-12/31/22 10.00 15.50 15 1 2,325
gh Graphics Director (Winter/Spring) 01/01/23-05/15/23 16.00 16.50 19 1 5,016
hh Children's Discovery Fair Director (Fall) 09/19/22-12/31/22 8.00 15.50 15 1 1,860
hi Children's Discovery Fair Director (Winter/Spring) 01/01/23-05/15/23 14.00 16.50 19 1 4,389
ii Operations Director (Fall) 09/19/22-12/31/22 8.00 15.50 15 1 1,860
ij Operations Director (Winter/Spring) 01/01/23-05/15/23 12.00 16.50 19 1 3,762
jj Parade Director (Fall) 09/19/22-12/31/22 8.00 15.50 15 1 1,860
jk Parade Director (Winter/Spring) 01/01/23-05/15/23 12.00 16.50 19 1 3,762
kk Student Organization Fair (Fall) 09/19/22-12/31/22 8.00 15.50 15 1 1,860
kl Student Organization Fair (Winter/Spring) 01/01/23-05/15/23 12.00 16.50 19 1 3,762
ll Technical Director (Fall) 09/19/22-12/31/22 8.00 15.50 15 1 1,860
lm Technical Director (Winter/Spring) 01/01/23-05/15/23 14.00 16.50 19 1 4,389
mm Transportation Director (Fall) 09/19/22-12/31/22 8.00 15.50 15 1 1,860
mn Transportation Director (Winter/Spring) 01/01/23-05/15/23 12.00 16.50 19 1 3,762
nn Volunteer Director (Fall) 09/19/22-12/31/22 8.00 15.50 15 1 1,860
no Volunteer Director (Winter/Spring) 01/01/23-05/15/23 14.00 16.50 19 1 4,389
oo Publicity Director (Fall) 09/19/22-12/31/22 8.00 15.50 15 1 1,860
op Publicity Director (Winter/Spring) 01/01/23-05/15/23 14.00 16.50 19 1 4,389
pp Assistant Director (Weeks 1-2) --- 0 0 0 0 0
pq Assistant Director (Week 3) --- 0 0 0 0 0
pr Assistant Director (Week 4) --- 0 0 0 0 0
ps Assistant Director (Spring) --- 0 0 0 0 0
qq Director 1 (Fall) --- 0 0 0 0 0
qr Director 1 (Winter/Spring) --- 0 0 0 0 0
Career
 2020 - 2021 2021 - 2022 2022 - 2023 Proposed President's Final Approved
There are no Career entries.
Total Career 0 0 0 0 0
Start-End Num. Months Paid Pay Per Month Quantity Total
There are no stipend entries.
Employee Benefits
 2020 - 2021 2021 - 2022 2022 - 2023 Proposed President's Final Approved
a Total Stipend + Hourly Salaries 11,811 26,296 102,562 103,299 103,299
b Total Career 0 0 0 0 0
Total General Assistance 11,811 26,296 102,562 103,299 103,299
Employee Benefits Casual (a * 0.01900) 224 500 1,949 1,963 1,963
Employee Benefits Career (b * 0.52200) 0 0 0 0 0
General Automotive Employee Liability ((a+b) * 0.00840) 92 205 862 868 868
Composite Benefit Rate ((a+b) * 0.00220) 26 58 226 227 227
Total Employee Benefits 342 763 3,037 3,058 3,058