Entertainment Council

2012 - 2013

Previous Years
Things To Do
Prepared By
  • Frederick Chatfield
Budget No.
  • 8041281
Charts
1.17% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

2010 - 2011 2011 - 2012 2012 - 2013 Proposed President's Final Approved
Income 32,500 4,000 3,000 3,000 3,000
Expenses
 2010 - 2011 2011 - 2012 2012 - 2013 Proposed President's Final Approved
General Assistance / Benefits 12,275 14,593 13,835 14,799 14,799
Administrative / Programmatic 105,130 56,555 55,530 52,260 52,183
Total Expense 117,405 71,148 69,365 67,059 66,982
Reconciliation
 2010 - 2011 2011 - 2012 2012 - 2013 Proposed President's Final Approved
Subsidy 84,905 67,148 66,365 64,059 63,982
Transfers To/From Reserve 0 0 0 0 0
Charts
-25.0% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Income
 2010 - 2011 2011 - 2012 2012 - 2013 Proposed President's Final Approved
11000 Midsize Events

4,000 1,500 1,500 1,500 1,500
12000 Sound Equip. Rental

$50/rental x 20 rentals

 		500 500 1,000 500 500
13000 Film Screenings

$2/student x 250

 		1,500 1,500 500 1,000 1,000
14000 Large Show Sponorship

25,000 0 0 0 0
15000 Midsize Events Sponsorship

0 0 0 0 0
16000 T-Shirt Sales

1,500 500 0 0 0
17000 Refunds

0 0 0 0 0
18000 Bad Checks

0 0 0 0 0
19000 Over and Short

0 0 0 0 0
20000 Donations

0 0 0 0 0
21000 Sales

0 0 0 0 0
Total Income 32,500 4,000 3,000 3,000 3,000
Charts
-1.81% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Expenses
 2010 - 2011 2011 - 2012 2012 - 2013 Proposed President's Final Approved
21000 Common Goods Assessment

0 0 0 0 0
30000 Copying & Printing

Not needed; all copying and printing is done through promotions line item.

 		300 50 0 50 50
31000 Mail

There is very little need to mail anything as it can generally be faxed or emailed.

100 25 0 0 0
32000 Office Supplies

Pens, pencils, dry erase markers, paper, tape, scissors, staples, bandaids.

 		350 150 150 75 75
33000 Transportation & Parking

Picking artists up at airport/paying TAPS to have all vehicles to unload production for concerts.

 		300 400 400 400 400
34000 Telephone Equipment

One Telephone 12months X $57.50/month = $690 assuming rates are not raised. Not worth the cost.

 		300 300 0 0 0
35000 Telephone Long Distance

Instead of office line, a subsidy for Director's mobile is much more useful. $10/month x 10 months.

 		100 50 0 0 0
36000 Equipment Purchase

Not necessary as an annual line-item. If needed, can write senate bill for specific approval.

 		0 0 0 0 0
37000 Repair & Maintenance

Should also be handled through a senate bill in needed, for small repairs services rendered can be used.

 		0 0 0 0 0
38000 Artist In-House Requests

Should be included in midsize event line item.

 		1,700 1,000 0 0 0
40000 Fall Welcome Events

0 0 0 1,825 0
50000 Cell Phone Recharge

0 0 0 0 100
51000 Services Rendered

Random campus charges such as CEVS charges for room rentals for meetings. Independent contractors such as sound technicians, production training, graphic design, small equipment repairs/purchases.

 		5,000 5,000 5,000 3,500 3,500
52000 Publicity

Publicity to increase student outreach and promote events. Includes poster printing costs, branded merch such as stickers, TV/radio/internet ads.

 		5,500 6,000 6,000 6,000 6,000
54500 Staff Development & Training

Bring staff to concert and discuss elements of a good show/meet production manager before/after show. $50/staff member for transportation+concert ticket purchase x 6 staff members.

 		800 300 300 300 300
55000 The Buzz

EC contribution for entertainment to Campus Unions' free Welcome Week event.

 		0 5,000 5,000 5,000 5,000
55999 Volunteer Incentive/Retention

0 0 0 0 0
56000 Volunteer Hospitality

Staff salaries are being reduced by $750. Proposed $400 for volunteers would go towards incentive to get involved including concert ticket subsidies, EC schwag, food during meetings etc.

 		600 600 1,000 300 300
57000 Volunteer T-Shirts

0 0 0 250 250
57050 Equipment Purchases

0 0 0 0 0
57150 Sound Equipment Maintenance

0 0 0 0 0
57250 Subscriptions / Memberships

0 0 0 0 0
57350 Office Supplies

0 0 0 0 0
57450 Staff Development

0 0 0 0 0
58500 Quad Shows

Fall welcome week (1825), $35/show charge by CEVS + $500/artist + backline = 8 shows (4 per quarter)

 		10,000 5,000 5,000 5,000 6,825
59000 ---

42,400 0 0 0 0
59400 Coffee House Shows

Move to Mid-size shows

 		6,500 5,500 0 0 0
59500 Mid-size & Miscellaneous Shows

Venue $1000, security $5000, ticket office $2500, productions $5000 + artist fee

 		20,000 17,500 23,000 19,523 19,523
59550 Petrichor

0 0 0 0 0
59600 Office and Sound Equipment Maintenance

1,500 0 0 0 0
59650 Talent Buying

0 0 0 0 0
59750 Production

0 0 0 0 0
59800 Movie Nights

0 0 0 0 0
59900 Publicity

0 0 0 0 0
60000 Campus Entertainment

0 0 0 0 0
79000 OP Tax

0 0 0 357 0
88888 Office Supplies and Equipment/Maintenance

0 0 0 0 0
88888 Reservation

0 0 0 0 0
88888 Security

0 0 0 0 0
88888 Merchandise

0 0 0 0 0
90000 Admin Recharge

2,680 2,680 2,680 2,680 2,860
90600 Creative Media Recharge

0 0 0 0 0
90700 ---

0 0 0 0 0
91000 ASUCD - Movie Screenings

ASUCD Student Film Festival and free screenings, screenings of other films (independent, etc.)

 		7,000 7,000 7,000 7,000 7,000
92700 Marketing Recharge

0 0 0 0 0
DROPK ---

0 0 0 0 0
PHNIX ---

0 0 0 0 0
PORTE ---

0 0 0 0 0
TOMLN ---

0 0 0 0 0
VAMPI ---

0 0 0 0 0
WOLFG ---

0 0 0 0 0
tbd Event Essentials

0 0 0 0 0
tbd Openers

0 0 0 0 0
Total Expenses 105,130 56,555 55,530 52,260 52,183
Charts
-5.19% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Stipend
 2010 - 2011 2011 - 2012 2012 - 2013 Proposed President's Final Approved
---

0 1,330 2,009 2,009 2,009
---

1,554 0 0 0 0
---

1,470 0 0 0 0
---

1,470 0 0 0 0
a Director

3,528 3,780 4,200 3,864 3,864
b Assistant Director

3,920 2,009 2,058 2,646 2,646
c Promotion Director

0 1,596 2,058 2,058 2,058
d Productions Director

0 1,596 1,666 1,666 1,666
e Cinema Director

0 1,596 1,666 1,190 1,190
f Finance Accountant

0 1,435 0 1,176 1,176
g Online Media Director

0 1,064 0 0 0
h Design Director

0 0 0 0 0
Total Stipend 11,942 14,406 13,657 14,609 14,609
Start-End Weeks Pay Per Week Num. Weeks Quantity Total
--- 7/15/12-6/01/13 6-51
Excluded:
27-30, 41		 49.00 41 1 2,009
--- --- --- 0 0 0 0
--- --- --- 0 0 0 0
--- --- --- 0 0 0 0
a Director 7/08/12-6/08/13 5-52
Excluded:
27, 41		 84.00 46 1 3,864
b Assistant Director 7/08/12-6/01/13 5-51
Excluded:
27-30, 41		 63.00 42 1 2,646
c Promotion Director 7/08/12-6/01/13 5-51
Excluded:
27-30, 41		 49.00 42 1 2,058
d Productions Director 9/02/12-6/01/13 13-51
Excluded:
27-30, 41		 49.00 34 1 1,666
e Cinema Director 9/02/12-6/01/13 13-51
Excluded:
27-30, 41		 35.00 34 1 1,190
f Finance Accountant 7/08/12-6/01/13 5-51
Excluded:
27-30, 41		 28.00 42 1 1,176
g Online Media Director 7/29/12-6/01/13 --- 0 0 0 0
h Design Director --- --- 0 0 0 0
Hourly
 2010 - 2011 2011 - 2012 2012 - 2013 Proposed President's Final Approved
aa Unit Director (Summer/Fall)

0 0 0 0 0
ab Unit Director (Winter/Spring)

0 0 0 0 0
bb Design Director (Summer/Fall)

0 0 0 0 0
bc Design Director (Winter/Spring

0 0 0 0 0
cc Assistant Director (Summer/Fall)

0 0 0 0 0
cd Assistant Director (Winter/Spring)

0 0 0 0 0
dd Promotion Director (Summer/Fall)

0 0 0 0 0
de Promotion Director (Winter/Spring)

0 0 0 0 0
ee Productions Director (Summer/Fall)

0 0 0 0 0
ef Productions Director (Winter/Spring)

0 0 0 0 0
eg Sponsorship Director (Summer/Fall)

0 0 0 0 0
eh Sponsorship Director (Winter/Spring)

0 0 0 0 0
fg Volunteer Director (Summer/Fall)

0 0 0 0 0
fh Volunteer Director (Winter/Spring)

0 0 0 0 0
gb Sound Engineer (Summer/Fall)

0 0 0 0 0
gc Soung Engineer (Winter/Spring)

0 0 0 0 0
hh Production Directors (Fall)

0 0 0 0 0
hi Production Directors (Winter/Spring)

0 0 0 0 0
ii Design Directors (Fall)

0 0 0 0 0
ij Design Directors (Winter/Spring)

0 0 0 0 0
jj Sound Engineers (Fall)

0 0 0 0 0
jk Sound Engineers (Winter/Spring)

0 0 0 0 0
kk Promotion Directors (Fall)

0 0 0 0 0
kl Promotion Directors (Winter/Spring)

0 0 0 0 0
ll Volunteer Director (Fall)

0 0 0 0 0
lm Volunteer Director (Winter/Spring)

0 0 0 0 0
mm Sponsorship Director (Fall)

0 0 0 0 0
mn Sponsorship Director (Winter/Spring)

0 0 0 0 0
nn Production/Sound Coordinators (Fall)

0 0 0 0 0
no Production/Sound Coordinators (Winter/Spring)

0 0 0 0 0
oo Promotion Coordinators (Fall)

0 0 0 0 0
op Promotion Coordinators (Winter/Spring)

0 0 0 0 0
pp Design Coordinators (Fall)

0 0 0 0 0
pq Design Coordinators (Winter/Spring)

0 0 0 0 0
qq Sponsorship Coordinator (Fall)

0 0 0 0 0
qr Sponsorship Coordinator (Winter/Spring)

0 0 0 0 0
Total Hourly 0 0 0 0 0
Start-End Hours/Week Pay Per Hour Num. Weeks Quantity Total
aa Unit Director (Summer/Fall) --- 0 0 0 0 0
ab Unit Director (Winter/Spring) --- 0 0 0 0 0
bb Design Director (Summer/Fall) --- 0 0 0 0 0
bc Design Director (Winter/Spring --- 0 0 0 0 0
cc Assistant Director (Summer/Fall) --- 0 0 0 0 0
cd Assistant Director (Winter/Spring) --- 0 0 0 0 0
dd Promotion Director (Summer/Fall) --- 0 0 0 0 0
de Promotion Director (Winter/Spring) --- 0 0 0 0 0
ee Productions Director (Summer/Fall) --- 0 0 0 0 0
ef Productions Director (Winter/Spring) --- 0 0 0 0 0
eg Sponsorship Director (Summer/Fall) --- 0 0 0 0 0
eh Sponsorship Director (Winter/Spring) --- 0 0 0 0 0
fg Volunteer Director (Summer/Fall) --- 0 0 0 0 0
fh Volunteer Director (Winter/Spring) --- 0 0 0 0 0
gb Sound Engineer (Summer/Fall) --- 0 0 0 0 0
gc Soung Engineer (Winter/Spring) --- 0 0 0 0 0
hh Production Directors (Fall) --- 0 0 0 0 0
hi Production Directors (Winter/Spring) --- 0 0 0 0 0
ii Design Directors (Fall) --- 0 0 0 0 0
ij Design Directors (Winter/Spring) --- 0 0 0 0 0
jj Sound Engineers (Fall) --- 0 0 0 0 0
jk Sound Engineers (Winter/Spring) --- 0 0 0 0 0
kk Promotion Directors (Fall) --- 0 0 0 0 0
kl Promotion Directors (Winter/Spring) --- 0 0 0 0 0
ll Volunteer Director (Fall) --- 0 0 0 0 0
lm Volunteer Director (Winter/Spring) --- 0 0 0 0 0
mm Sponsorship Director (Fall) --- 0 0 0 0 0
mn Sponsorship Director (Winter/Spring) --- 0 0 0 0 0
nn Production/Sound Coordinators (Fall) --- 0 0 0 0 0
no Production/Sound Coordinators (Winter/Spring) --- 0 0 0 0 0
oo Promotion Coordinators (Fall) --- 0 0 0 0 0
op Promotion Coordinators (Winter/Spring) --- 0 0 0 0 0
pp Design Coordinators (Fall) --- 0 0 0 0 0
pq Design Coordinators (Winter/Spring) --- 0 0 0 0 0
qq Sponsorship Coordinator (Fall) --- 0 0 0 0 0
qr Sponsorship Coordinator (Winter/Spring) --- 0 0 0 0 0
Career
 2010 - 2011 2011 - 2012 2012 - 2013 Proposed President's Final Approved
There are no Career entries.
Total Career 0 0 0 0 0
Start-End Num. Months Paid Pay Per Month Quantity Total
There are no stipend entries.
Employee Benefits
 2010 - 2011 2011 - 2012 2012 - 2013 Proposed President's Final Approved
a Total Stipend + Hourly Salaries 11,942 14,406 13,657 14,609 14,609
b Total Career 0 0 0 0 0
Total General Assistance 11,942 14,406 13,657 14,609 14,609
Employee Benefits Casual (a * 0.01300) 333 187 178 190 190
Employee Benefits Career (b * 0.44200) 0 0 0 0 0
General Automotive Employee Liability ((a+b) * 0.00000) 0 0 0 0 0
Composite Benefit Rate ((a+b) * 0.00000) 0 0 0 0 0
Total Employee Benefits 333 187 178 190 190