Picnic Day

2020 - 2021

Previous Years
Things To Do
Prepared By
  • Nicole Deacon
Budget No.
  • 8041521
Charts
-32.14% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

2018 - 2019 2019 - 2020 2020 - 2021 Proposed President's Final Approved
Income 48,000 56,500 104,611 104,611 8,200
Expenses
 2018 - 2019 2019 - 2020 2020 - 2021 Proposed President's Final Approved
General Assistance / Benefits 17,232 18,056 18,081 18,081 12,153
Administrative / Programmatic 20,021 25,836 77,974 77,974 12,625
Total Expense 37,253 43,892 96,055 96,055 24,778
Reconciliation
 2018 - 2019 2019 - 2020 2020 - 2021 Proposed President's Final Approved
Subsidy -10,747 -12,608 -8,556 -8,556 16,578
Transfers To/From Reserve 0 0 0 0 0
Charts
85.15% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Income
 2018 - 2019 2019 - 2020 2020 - 2021 Proposed President's Final Approved
00001 Entry Fee/Deposit Gain

0 0 0 0 0
11000 Food Sales

12,000 12,000 12,000 12,000 0
12000 Student Org. Entry Fee/Deposit Gain

2,000 2,000 2,000 2,000 0
13000 Picnic Day Retail

0 0 0 0 0
14000 Picnic Day T-shirts

9,000 11,000 11,000 11,000 8,200
15000 Business Sponsor Income

25,000 31,500 31,500 31,500 0
16000 ---

0 0 0 0 0
17000 Refunds

0 0 0 0 0
18000 Bad Checks

0 0 0 0 0
19000 Over and Short

0 0 0 0 0
20000 Student Affairs allocation

0 0 46,611 46,611 0
21000 AT&T payment

0 0 1,500 1,500 0
22000 Foundation

0 0 0 0 0
Total Income 48,000 56,500 104,611 104,611 8,200
Charts
-201.8% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Expenses
 2018 - 2019 2019 - 2020 2020 - 2021 Proposed President's Final Approved
---

0 0 0 0 0
00001 Large Stage/Production Rentals

0 0 0 0 0
00001 Crowd Control

0 0 0 0 0
00002 Table/Chair/Booth Rentals

0 0 0 0 0
00004 Permits

0 0 0 0 0
100000 Grandstand Sound - ATS

0 0 2,000 2,000 0
101000 Stages BP Productions

0 0 1,800 1,800 0
102000 STL Grandstands

0 0 10,000 10,000 0
103000 Golf Carts

0 0 1,000 1,000 0
104000 A Grand Affair

0 0 2,000 2,000 0
105000 Portable Restrooms

0 0 4,500 4,500 0
106000 Radios

0 0 1,800 1,800 0
107000 Room Rentals and Fees

0 0 3,000 3,000 0
108000 Cable Covers

0 0 110 110 0
109000 Aggie Host Services

0 0 3,000 3,000 0
110000 Supplies

0 0 500 500 0
21000 Common Goods Assessment

280 280 280 280 280
30000 Copying & Printing

600 600 600 600 0
31000 Mail

8 11 12 12 12
32000 Office Supplies

600 600 500 500 0
32100 Supplies

0 0 0 0 0
33000 Transportation

1,200 1,200 1,200 1,200 0
34000 Telephone Equipment

0 0 0 0 0
35000 Telephone Long Distance

0 0 0 0 0
36000 Equipment Purchase

200 300 300 300 300
37000 Repair and Maintenance

0 0 0 0 0
38000 Picnic Day Sustainability

0 0 0 0 0
39000 Sheep Dog Trial

0 0 0 0 0
40000 Equipment Rental

0 0 0 0 0
40100 Grandstand Sound - ATS

0 0 0 0 0
40200 Stages

0 0 0 0 0
40300 STL Grandstands

0 0 0 0 0
40400 Golf Cart Rentals

0 0 0 0 0
40500 Table/Chair Rentals

0 0 0 0 0
40600 Portable Restroom Rentals

0 0 0 0 0
40700 Radio Rentals

0 0 0 0 0
40800 Cable Cover Rentals

0 0 0 0 0
50000 First Aid

0 0 0 0 0
51000 Services Rendered

900 1,400 900 900 900
51100 Aggie Host Fees

0 0 0 0 0
51200 Grounds Fees

0 0 0 0 0
51300 Custodial Fees

0 0 0 0 0
51400 Electrical Fees

0 0 0 0 0
51500 Plumbing Fees

0 0 0 0 0
51600 Solid Waste Fees

0 0 0 0 0
51700 Transportation Services Fees

0 0 0 0 0
51800 EH&S Fees

0 0 0 0 0
52000 Publicity

2,000 2,000 2,000 2,000 2,000
53000 Awards

200 200 250 250 0
54000 Signs

200 150 100 100 0
55000 Pre-Week

200 150 50 50 0
55999 Volunteer Incentive/Retention

0 0 0 0 0
56000 Volunteer T-shirts

3,000 3,000 3,000 3,000 0
56500 T-shirts for Resale

4,500 4,623 4,650 4,650 6,000
56700 Merchandise for Retail

1,000 1,000 1,000 1,000 2,200
57000 Sound

2,800 2,800 2,800 2,800 0
57500 Welcome Reception

600 1,800 1,800 1,800 0
58000 Staff Development

1,000 200 200 200 200
58500 Staff Food

0 1,289 1,289 1,289 0
59000 Children's Discovery Fair

700 700 700 700 700
59100 Voices of Diversity Forum

0 0 0 0 0
59200 Picnic Day Sustainability

0 0 0 0 0
59300 Animal Events

0 0 0 0 0
59400 Room Reservations

0 0 0 0 0
59500 Doxie Derby

0 3,500 3,500 3,500 0
70000 Allowance for Uncollectables

0 0 0 0 0
71000 Replacement Reserve

0 0 0 0 0
72000 University Recharge

0 0 0 0 0
79000 OP Tax

33 33 33 33 33
90000 Admin Recharge

0 0 0 0 0
90500 Network Recharge

0 0 0 0 0
90600 Creative Media Recharge

0 0 0 0 0
91000 ASUCD

0 0 0 0 0
92000 ASUCD

0 0 0 0 0
93000 Room Reservations

0 0 0 0 0
94000 Grounds

0 0 9,000 9,000 0
95000 Custodial

0 0 12,000 12,000 0
96000 Electrical

0 0 500 500 0
97000 Plumbing

0 0 500 500 0
98000 Solid Waste

0 0 800 800 0
99000 TAPS

0 0 300 300 0
99500 Environmental Health & Safety Services

0 0 0 0 0
Total Expenses 20,021 25,836 77,974 77,974 12,625
Charts
-0.14% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Stipend
 2018 - 2019 2019 - 2020 2020 - 2021 Proposed President's Final Approved
a Director/Chair

2,863 2,849 2,849 2,849 2,849
b Vice-Chair

1,708 1,921 1,921 1,921 1,921
c Sponsorship Director

1,139 1,281 1,281 1,281 1,281
d Animal Events

853 960 960 960 0
e Entertainment

853 960 960 960 960
f Exhibits

853 960 960 960 960
g Graphics

853 960 960 960 960
h Multicultural Children's Faire

853 960 960 960 0
i Operations

853 960 960 960 0
j Parade

853 960 960 960 0
k Special Projects

853 0 0 0 0
l Student Organization Fair

853 960 960 960 960
m Technical

853 960 960 960 960
n Transportation

853 960 960 960 0
o Volunteer

853 960 960 960 0
p Publicity

853 960 960 960 960
Total Stipend 16,799 17,571 17,571 17,571 11,811
Start-End Weeks Pay Per Week Num. Weeks Quantity Total
a Director/Chair 9/29/2020-4/17/2021 16-44
Excluded:
24,
27-29,
40-41,		 123.89 23 1 2,849
b Vice-Chair --- 44 1,921.22 1 1 1,921
c Sponsorship Director --- 44 1,280.81 1 1 1,281
d Animal Events --- 0 0 0 0 0
e Entertainment --- 44 959.63 1 1 960
f Exhibits --- 44 959.63 1 1 960
g Graphics --- 44 959.63 1 1 960
h Multicultural Children's Faire --- 0 0 0 0 0
i Operations --- 0 0 0 0 0
j Parade --- 0 0 0 0 0
k Special Projects --- --- 0 0 0 0
l Student Organization Fair --- 44 959.63 1 1 960
m Technical --- 44 959.63 1 1 960
n Transportation --- 0 0 0 0 0
o Volunteer --- 0 0 0 0 0
p Publicity --- 44 959.63 1 1 960
Hourly
 2018 - 2019 2019 - 2020 2020 - 2021 Proposed President's Final Approved
aa Director/Chair (Summer/Fall)

0 0 0 0 0
ab Director/Chair (Winter/Spring)

0 0 0 0 0
bb Vice-Chair (Summer/Fall)

0 0 0 0 0
bc Vice-Chair (Winter/Spring)

0 0 0 0 0
cc Business Director (Fall)

0 0 0 0 0
cd Business Director (Winter/Spring)

0 0 0 0 0
dd Animal Events Director (Fall)

0 0 0 0 0
de Animal Events Director (Winter/Spring)

0 0 0 0 0
ee Entertainment Director (Fall)

0 0 0 0 0
ef Entertainment Director (Winter/Spring)

0 0 0 0 0
ff Exhibits Director (Fall)

0 0 0 0 0
fg Exhibits Director (Winter/Spring)

0 0 0 0 0
gg Graphics Director (Fall)

0 0 0 0 0
gh Graphics Director (Winter/Spring)

0 0 0 0 0
hh Children's Discovery Fair Director (Fall)

0 0 0 0 0
hi Children's Discovery Fair Director (Winter/Spring)

0 0 0 0 0
ii Operations Director (Fall)

0 0 0 0 0
ij Operations Director (Winter/Spring)

0 0 0 0 0
jj Parade Director (Fall)

0 0 0 0 0
jk Parade Director (Winter/Spring)

0 0 0 0 0
kk Student Organization Fair (Fall)

0 0 0 0 0
kl Student Organization Fair (Winter/Spring)

0 0 0 0 0
ll Technical Director (Fall)

0 0 0 0 0
lm Technical Director (Winter/Spring)

0 0 0 0 0
mm Transportation Director (Fall)

0 0 0 0 0
mn Transportation Director (Winter/Spring)

0 0 0 0 0
nn Volunteer Director (Fall)

0 0 0 0 0
no Volunteer Director (Winter/Spring)

0 0 0 0 0
oo Publicity Director (Fall)

0 0 0 0 0
op Publicity Director (Winter/Spring)

0 0 0 0 0
pp Assistant Director (Weeks 1-2)

0 0 0 0 0
pq Assistant Director (Week 3)

0 0 0 0 0
pr Assistant Director (Week 4)

0 0 0 0 0
Total Hourly 0 0 0 0 0
Start-End Hours/Week Pay Per Hour Num. Weeks Quantity Total
aa Director/Chair (Summer/Fall) --- 0 0 0 0 0
ab Director/Chair (Winter/Spring) --- 0 0 0 0 0
bb Vice-Chair (Summer/Fall) --- 0 0 0 0 0
bc Vice-Chair (Winter/Spring) --- 0 0 0 0 0
cc Business Director (Fall) --- 0 0 0 0 0
cd Business Director (Winter/Spring) --- 0 0 0 0 0
dd Animal Events Director (Fall) --- 0 0 0 0 0
de Animal Events Director (Winter/Spring) --- 0 0 0 0 0
ee Entertainment Director (Fall) --- 0 0 0 0 0
ef Entertainment Director (Winter/Spring) --- 0 0 0 0 0
ff Exhibits Director (Fall) --- 0 0 0 0 0
fg Exhibits Director (Winter/Spring) --- 0 0 0 0 0
gg Graphics Director (Fall) --- 0 0 0 0 0
gh Graphics Director (Winter/Spring) --- 0 0 0 0 0
hh Children's Discovery Fair Director (Fall) --- 0 0 0 0 0
hi Children's Discovery Fair Director (Winter/Spring) --- 0 0 0 0 0
ii Operations Director (Fall) --- 0 0 0 0 0
ij Operations Director (Winter/Spring) --- 0 0 0 0 0
jj Parade Director (Fall) --- 0 0 0 0 0
jk Parade Director (Winter/Spring) --- 0 0 0 0 0
kk Student Organization Fair (Fall) --- 0 0 0 0 0
kl Student Organization Fair (Winter/Spring) --- 0 0 0 0 0
ll Technical Director (Fall) --- 0 0 0 0 0
lm Technical Director (Winter/Spring) --- 0 0 0 0 0
mm Transportation Director (Fall) --- 0 0 0 0 0
mn Transportation Director (Winter/Spring) --- 0 0 0 0 0
nn Volunteer Director (Fall) --- 0 0 0 0 0
no Volunteer Director (Winter/Spring) --- 0 0 0 0 0
oo Publicity Director (Fall) --- 0 0 0 0 0
op Publicity Director (Winter/Spring) --- 0 0 0 0 0
pp Assistant Director (Weeks 1-2) --- 0 0 0 0 0
pq Assistant Director (Week 3) --- 0 0 0 0 0
pr Assistant Director (Week 4) --- 0 0 0 0 0
Career
 2018 - 2019 2019 - 2020 2020 - 2021 Proposed President's Final Approved
There are no Career entries.
Total Career 0 0 0 0 0
Start-End Num. Months Paid Pay Per Month Quantity Total
There are no stipend entries.
Employee Benefits
 2018 - 2019 2019 - 2020 2020 - 2021 Proposed President's Final Approved
a Total Stipend + Hourly Salaries 16,799 17,571 17,571 17,571 11,811
b Total Career 0 0 0 0 0
Total General Assistance 16,799 17,571 17,571 17,571 11,811
Employee Benefits Casual (a * 0.01900) 287 334 334 334 224
Employee Benefits Career (b * 0.52200) 0 0 0 0 0
General Automotive Employee Liability ((a+b) * 0.00780) 111 112 137 137 92
Composite Benefit Rate ((a+b) * 0.00220) 35 39 39 39 26
Total Employee Benefits 433 485 510 510 342