Picnic Day

2011 - 2012

Previous Years
Things To Do
Prepared By
  • N/A
Budget No.
  • 8041521
Charts
18.52% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

2009 - 2010 2010 - 2011 2011 - 2012 Proposed President's Final Approved
Income 14,140 14,140 19,000 19,000 19,000
Expenses
 2009 - 2010 2010 - 2011 2011 - 2012 Proposed President's Final Approved
General Assistance / Benefits 2,960 2,683 2,644 2,644 2,644
Administrative / Programmatic 27,929 28,729 30,429 30,429 30,929
Total Expense 30,889 31,412 33,073 33,073 33,573
Reconciliation
 2009 - 2010 2010 - 2011 2011 - 2012 Proposed President's Final Approved
Subsidy 16,749 17,272 14,073 14,073 14,573
Transfers To/From Reserve 0 0 0 0 0
Charts
34.37% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Income
 2009 - 2010 2010 - 2011 2011 - 2012 Proposed President's Final Approved
00001 Entry Fee/Deposit Gain

0 0 0 0 0
11000 Food Sales

5,000 5,000 8,000 8,000 8,000
12000 Student Org. Entry Fee/Deposit Gain

Student Organization Faire Fees

 		2,000 2,000 0 0 0
13000 Picnic Day Retail

Merchandise (cups, bags, general t-shirts, etc.)

 		0 0 2,000 2,000 2,000
14000 Picnic Day T-shirts

T-shirt sales

 		1,140 1,140 3,000 3,000 3,000
15000 Business Sponsor Income

Sponsors, donations

 		6,000 6,000 6,000 6,000 6,000
16000 ---

0 0 0 0 0
17000 Refunds

0 0 0 0 0
18000 Bad Checks

0 0 0 0 0
19000 Over and Short

0 0 0 0 0
20000 Student Affairs allocation

0 0 0 0 0
21000 AT&T payment

0 0 0 0 0
22000 Foundation

0 0 0 0 0
Total Income 14,140 14,140 19,000 19,000 19,000
Charts
-5.92% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Expenses
 2009 - 2010 2010 - 2011 2011 - 2012 Proposed President's Final Approved
---

0 0 0 0 0
00001 Large Stage/Production Rentals

0 0 0 0 0
00001 Crowd Control

0 0 0 0 0
00002 Table/Chair/Booth Rentals

0 0 0 0 0
00004 Permits

0 0 0 0 0
100000 Grandstand Sound - ATS

0 0 0 0 0
101000 Stages BP Productions

0 0 0 0 0
102000 STL Grandstands

0 0 0 0 0
103000 Golf Carts

0 0 0 0 0
104000 A Grand Affair

0 0 0 0 0
105000 Portable Restrooms

0 0 0 0 0
106000 Radios

0 0 0 0 0
107000 Room Rentals and Fees

0 0 0 0 0
108000 Cable Covers

0 0 0 0 0
109000 Aggie Host Services

0 0 0 0 0
110000 Supplies

0 0 0 0 0
21000 Common Goods Assessment

0 0 0 0 0
30000 Copying & Printing

Printing costs for Administrations (donation letters), Animal Events (applications), Special Events (applications), Parade (applications and packets),

 		2,000 1,500 2,500 2,500 2,500
31000 Mail

Mail (postage)

 		300 300 300 300 300
32000 Office Supplies

Pens, paper, binders, clipboards, post-its, tape, staples, scissors, markers, and other miscellaneous office supplies, envelopes

 		600 500 1,100 1,100 1,100
32100 Supplies

0 0 0 0 0
33000 Transportation

Vehicles rented on Picnic Day from Fleet Services

 		1,700 2,100 2,100 2,100 2,100
34000 Telephone Equipment

Telephone charges

 		730 730 730 730 730
35000 Telephone Long Distance

Long distance (placing and returning calls regarding questions about Picnic Day, donations, applications, general information)

 		100 100 100 100 100
36000 Equipment Purchase

Move office phone to headquarters for Picnic Day, miscellaneous equipment purchase

 		100 100 100 100 100
37000 Repair and Maintenance

0 0 0 0 0
38000 Picnic Day Sustainability

To promote Picnic Day's sustainability and reduce its carbon footprint

 		0 400 600 600 600
39000 Sheep Dog Trial

700 700 700 700 700
40000 Equipment Rental

Rentals: equipment, tents, tables

 		200 200 200 200 200
40100 Grandstand Sound - ATS

0 0 0 0 0
40200 Stages

0 0 0 0 0
40300 STL Grandstands

0 0 0 0 0
40400 Golf Cart Rentals

0 0 0 0 0
40500 Table/Chair Rentals

0 0 0 0 0
40600 Portable Restroom Rentals

0 0 0 0 0
40700 Radio Rentals

0 0 0 0 0
40800 Cable Cover Rentals

0 0 0 0 0
50000 First Aid

600 600 0 0 0
51000 Services Rendered

Board of Director stipends:

 		7,775 7,775 8,775 8,775 8,775
51100 Aggie Host Fees

0 0 0 0 0
51200 Grounds Fees

0 0 0 0 0
51300 Custodial Fees

0 0 0 0 0
51400 Electrical Fees

0 0 0 0 0
51500 Plumbing Fees

0 0 0 0 0
51600 Solid Waste Fees

0 0 0 0 0
51700 Transportation Services Fees

0 0 0 0 0
51800 EH&S Fees

0 0 0 0 0
52000 Publicity

Aggies ads, posters, frisbees, balloons, schedule of events (printed by the Davis Enterprise), Aggie insertion fee, pre-week publicity, word jumble

 		2,900 3,500 2,900 2,900 2,900
53000 Awards

Awards for preweek, Student Organization Faire, Parade, Special Events, Multi-Cultural Faire

 		350 350 350 350 350
54000 Signs

Butcher paper, paints, paint brushes, permanent signs, signs for stages

 		100 100 250 250 250
55000 Pre-Week

Pre-week events

 		100 100 500 500 500
55999 Volunteer Incentive/Retention

0 0 0 0 0
56000 Volunteer T-shirts

Food, drinks, prizes, t-shirts and other miscellaneous items for volunteers

 		3,000 3,000 2,500 2,500 1,500
56500 T-shirts for Resale

0 0 0 0 1,500
56700 Merchandise for Retail

0 0 0 0 0
57000 Sound

Sound - independent contracts or single large sound provider

 		2,500 2,500 2,500 2,500 2,500
57500 Welcome Reception

Admin luncheon food, room rental, decorations, invitations, and other admin luncheon miscellaneous

 		250 250 300 300 300
58000 Staff Development

Staff development; food for meetings, outings

 		250 500 500 500 500
58500 Staff Food

0 0 0 0 0
59000 Children's Discovery Fair

1,500 1,250 1,250 1,250 1,250
59100 Voices of Diversity Forum

Costs associated with providing a forum for underrepresented voices at Picnic Day such as poetry slam, freestyle rap, Native American Storytelling, etc.

 		1,500 1,500 1,500 1,500 1,500
59200 Picnic Day Sustainability

0 0 0 0 0
59300 Animal Events

0 0 0 0 0
59400 Room Reservations

0 0 0 0 0
59500 Doxie Derby

0 0 0 0 0
70000 Allowance for Uncollectables

0 0 0 0 0
71000 Replacement Reserve

0 0 0 0 0
72000 University Recharge

0 0 0 0 0
79000 OP Tax

0 0 0 0 0
90000 Admin Recharge

674 674 674 674 674
90500 Network Recharge

0 0 0 0 0
90600 Creative Media Recharge

0 0 0 0 0
91000 ASUCD

0 0 0 0 0
92000 ASUCD

0 0 0 0 0
93000 Room Reservations

0 0 0 0 0
94000 Grounds

0 0 0 0 0
95000 Custodial

0 0 0 0 0
96000 Electrical

0 0 0 0 0
97000 Plumbing

0 0 0 0 0
98000 Solid Waste

0 0 0 0 0
99000 TAPS

0 0 0 0 0
99500 Environmental Health & Safety Services

0 0 0 0 0
Total Expenses 27,929 28,729 30,429 30,429 30,929
Charts
-1.45% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Stipend
 2009 - 2010 2010 - 2011 2011 - 2012 Proposed President's Final Approved
a Director/Chair

2,880 2,610 2,610 2,610 2,610
b Vice-Chair

0 0 0 0 0
c Sponsorship Director

0 0 0 0 0
d Animal Events

0 0 0 0 0
e Entertainment

0 0 0 0 0
f Exhibits

0 0 0 0 0
g Graphics

0 0 0 0 0
h Multicultural Children's Faire

0 0 0 0 0
i Operations

0 0 0 0 0
j Parade

0 0 0 0 0
k Special Projects

0 0 0 0 0
l Student Organization Fair

0 0 0 0 0
m Technical

0 0 0 0 0
n Transportation

0 0 0 0 0
o Volunteer

0 0 0 0 0
p Publicity

0 0 0 0 0
Total Stipend 2,880 2,610 2,610 2,610 2,610
Start-End Weeks Pay Per Week Num. Weeks Quantity Total
a Director/Chair 9/18/11-5/19/12 15-49
Excluded:
27-30, 41-42		 90.00 29 1 2,610
b Vice-Chair --- --- 0 0 0 0
c Sponsorship Director --- --- 0 0 0 0
d Animal Events --- --- 0 0 0 0
e Entertainment --- --- 0 0 0 0
f Exhibits --- --- 0 0 0 0
g Graphics --- --- 0 0 0 0
h Multicultural Children's Faire --- --- 0 0 0 0
i Operations --- --- 0 0 0 0
j Parade --- --- 0 0 0 0
k Special Projects --- --- 0 0 0 0
l Student Organization Fair --- --- 0 0 0 0
m Technical --- --- 0 0 0 0
n Transportation --- --- 0 0 0 0
o Volunteer --- --- 0 0 0 0
p Publicity --- --- 0 0 0 0
Hourly
 2009 - 2010 2010 - 2011 2011 - 2012 Proposed President's Final Approved
aa Director/Chair (Summer/Fall)

0 0 0 0 0
ab Director/Chair (Winter/Spring)

0 0 0 0 0
bb Vice-Chair (Summer/Fall)

0 0 0 0 0
bc Vice-Chair (Winter/Spring)

0 0 0 0 0
cc Business Director (Fall)

0 0 0 0 0
cd Business Director (Winter/Spring)

0 0 0 0 0
dd Animal Events Director (Fall)

0 0 0 0 0
de Animal Events Director (Winter/Spring)

0 0 0 0 0
ee Entertainment Director (Fall)

0 0 0 0 0
ef Entertainment Director (Winter/Spring)

0 0 0 0 0
ff Exhibits Director (Fall)

0 0 0 0 0
fg Exhibits Director (Winter/Spring)

0 0 0 0 0
gg Graphics Director (Fall)

0 0 0 0 0
gh Graphics Director (Winter/Spring)

0 0 0 0 0
hh Children's Discovery Fair Director (Fall)

0 0 0 0 0
hi Children's Discovery Fair Director (Winter/Spring)

0 0 0 0 0
ii Operations Director (Fall)

0 0 0 0 0
ij Operations Director (Winter/Spring)

0 0 0 0 0
jj Parade Director (Fall)

0 0 0 0 0
jk Parade Director (Winter/Spring)

0 0 0 0 0
kk Student Organization Fair (Fall)

0 0 0 0 0
kl Student Organization Fair (Winter/Spring)

0 0 0 0 0
ll Technical Director (Fall)

0 0 0 0 0
lm Technical Director (Winter/Spring)

0 0 0 0 0
mm Transportation Director (Fall)

0 0 0 0 0
mn Transportation Director (Winter/Spring)

0 0 0 0 0
nn Volunteer Director (Fall)

0 0 0 0 0
no Volunteer Director (Winter/Spring)

0 0 0 0 0
oo Publicity Director (Fall)

0 0 0 0 0
op Publicity Director (Winter/Spring)

0 0 0 0 0
pp Assistant Director (Weeks 1-2)

0 0 0 0 0
pq Assistant Director (Week 3)

0 0 0 0 0
pr Assistant Director (Week 4)

0 0 0 0 0
Total Hourly 0 0 0 0 0
Start-End Hours/Week Pay Per Hour Num. Weeks Quantity Total
aa Director/Chair (Summer/Fall) --- 0 0 0 0 0
ab Director/Chair (Winter/Spring) --- 0 0 0 0 0
bb Vice-Chair (Summer/Fall) --- 0 0 0 0 0
bc Vice-Chair (Winter/Spring) --- 0 0 0 0 0
cc Business Director (Fall) --- 0 0 0 0 0
cd Business Director (Winter/Spring) --- 0 0 0 0 0
dd Animal Events Director (Fall) --- 0 0 0 0 0
de Animal Events Director (Winter/Spring) --- 0 0 0 0 0
ee Entertainment Director (Fall) --- 0 0 0 0 0
ef Entertainment Director (Winter/Spring) --- 0 0 0 0 0
ff Exhibits Director (Fall) --- 0 0 0 0 0
fg Exhibits Director (Winter/Spring) --- 0 0 0 0 0
gg Graphics Director (Fall) --- 0 0 0 0 0
gh Graphics Director (Winter/Spring) --- 0 0 0 0 0
hh Children's Discovery Fair Director (Fall) --- 0 0 0 0 0
hi Children's Discovery Fair Director (Winter/Spring) --- 0 0 0 0 0
ii Operations Director (Fall) --- 0 0 0 0 0
ij Operations Director (Winter/Spring) --- 0 0 0 0 0
jj Parade Director (Fall) --- 0 0 0 0 0
jk Parade Director (Winter/Spring) --- 0 0 0 0 0
kk Student Organization Fair (Fall) --- 0 0 0 0 0
kl Student Organization Fair (Winter/Spring) --- 0 0 0 0 0
ll Technical Director (Fall) --- 0 0 0 0 0
lm Technical Director (Winter/Spring) --- 0 0 0 0 0
mm Transportation Director (Fall) --- 0 0 0 0 0
mn Transportation Director (Winter/Spring) --- 0 0 0 0 0
nn Volunteer Director (Fall) --- 0 0 0 0 0
no Volunteer Director (Winter/Spring) --- 0 0 0 0 0
oo Publicity Director (Fall) --- 0 0 0 0 0
op Publicity Director (Winter/Spring) --- 0 0 0 0 0
pp Assistant Director (Weeks 1-2) --- 0 0 0 0 0
pq Assistant Director (Week 3) --- 0 0 0 0 0
pr Assistant Director (Week 4) --- 0 0 0 0 0
Career
 2009 - 2010 2010 - 2011 2011 - 2012 Proposed President's Final Approved
There are no Career entries.
Total Career 0 0 0 0 0
Start-End Num. Months Paid Pay Per Month Quantity Total
There are no stipend entries.
Employee Benefits
 2009 - 2010 2010 - 2011 2011 - 2012 Proposed President's Final Approved
a Total Stipend + Hourly Salaries 2,880 2,610 2,610 2,610 2,610
b Total Career 0 0 0 0 0
Total General Assistance 2,880 2,610 2,610 2,610 2,610
Employee Benefits Casual (a * 0.01300) 80 73 34 34 34
Employee Benefits Career (b * 0.40200) 0 0 0 0 0
General Automotive Employee Liability ((a+b) * 0.00000) 0 0 0 0 0
Composite Benefit Rate ((a+b) * 0.00000) 0 0 0 0 0
Total Employee Benefits 80 73 34 34 34