Picnic Day

2014 - 2015

Previous Years
Things To Do
Prepared By
  • Jacquelyn Kong
Budget No.
  • 8041521
Charts
14.6% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

2012 - 2013 2013 - 2014 2014 - 2015 Proposed President's Final Approved
Income 22,000 22,000 25,500 25,500 25,500
Expenses
 2012 - 2013 2013 - 2014 2014 - 2015 Proposed President's Final Approved
General Assistance / Benefits 2,644 2,644 2,644 2,644 2,644
Administrative / Programmatic 34,672 34,389 35,694 35,294 35,694
Total Expense 37,316 37,033 38,338 37,938 38,338
Reconciliation
 2012 - 2013 2013 - 2014 2014 - 2015 Proposed President's Final Approved
Subsidy 15,316 15,033 12,838 12,438 12,838
Transfers To/From Reserve 0 0 0 0 0
Charts
15.91% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Income
 2012 - 2013 2013 - 2014 2014 - 2015 Proposed President's Final Approved
00001 Entry Fee/Deposit Gain

0 0 0 0 0
11000 Food Sales

8,000 8,000 8,000 8,000 8,000
12000 Student Org. Entry Fee/Deposit Gain

0 0 500 500 500
13000 Picnic Day Retail

2,000 2,000 2,000 2,000 2,000
14000 Picnic Day T-shirts

5,000 5,000 7,000 7,000 7,000
15000 Business Sponsor Income

7,000 7,000 8,000 8,000 8,000
16000 ---

0 0 0 0 0
17000 Refunds

0 0 0 0 0
18000 Bad Checks

0 0 0 0 0
19000 Over and Short

0 0 0 0 0
20000 Student Affairs allocation

0 0 0 0 0
21000 AT&T payment

0 0 0 0 0
22000 Foundation

0 0 0 0 0
Total Income 22,000 22,000 25,500 25,500 25,500
Charts
-3.79% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Expenses
 2012 - 2013 2013 - 2014 2014 - 2015 Proposed President's Final Approved
---

0 0 0 0 0
00001 Crowd Control

0 0 0 0 0
00001 Large Stage/Production Rentals

0 0 0 0 0
00002 Table/Chair/Booth Rentals

0 0 0 0 0
00004 Permits

0 0 0 0 0
100000 Grandstand Sound - ATS

0 0 0 0 0
101000 Stages BP Productions

0 0 0 0 0
102000 STL Grandstands

0 0 0 0 0
103000 Golf Carts

0 0 0 0 0
104000 A Grand Affair

0 0 0 0 0
105000 Portable Restrooms

0 0 0 0 0
106000 Radios

0 0 0 0 0
107000 Room Rentals and Fees

0 0 0 0 0
108000 Cable Covers

0 0 0 0 0
109000 Aggie Host Services

0 0 0 0 0
110000 Supplies

0 0 0 0 0
21000 Common Goods Assessment

0 0 0 0 0
30000 Copying & Printing

Printing costs fliers, brochures, miscellaneous publicity

1,100 1,100 1,100 1,100 1,100
31000 Mail

Mail (postage)

 		200 100 100 50 100
32000 Office Supplies

Pens, paper, binders, clipboards, post-its, tape, staples, scissors, markers, and other miscellaneous office supplies, envelopes

 		950 950 850 850 850
32100 Supplies

0 0 0 0 0
33000 Transportation

Vehicles rented on Picnic Day from Fleet Services and travel to and from fall and possible winter retreat

 		2,100 2,100 1,800 1,500 1,800
34000 Telephone Equipment

Telephone charges

 		730 730 310 310 310
35000 Telephone Long Distance

Long distance (placing and returning calls regarding questions about Picnic Day, donations, applications, general information)

 		50 50 25 25 25
36000 Equipment Purchase

Move office phone to headquarters for Picnic Day, miscellaneous equipment purchase

 		50 400 700 400 700
37000 Repair and Maintenance

0 0 0 0 0
38000 Picnic Day Sustainability

To promote Picnic Day's sustainability and reduce its carbon footprint

 		600 400 0 0 0
39000 Sheep Dog Trial

700 1,300 0 0 0
40000 Equipment Rental

Rentals: equipment, tents, tables

 		0 0 0 0 0
40100 Grandstand Sound - ATS

0 0 0 0 0
40200 Stages

0 0 0 0 0
40300 STL Grandstands

0 0 0 0 0
40400 Golf Cart Rentals

0 0 0 0 0
40500 Table/Chair Rentals

0 0 0 0 0
40600 Portable Restroom Rentals

0 0 0 0 0
40700 Radio Rentals

0 0 0 0 0
40800 Cable Cover Rentals

0 0 0 0 0
50000 First Aid

give a subsidy or pay for director's first aid training

300 0 0 0 0
51000 Services Rendered

Board of Director stipends: Vice Chair - $1200, Animal Events - $600, Business Admin - $800, Entertainment - $600, Exhibits - $600, Graphics - $600, Multicultural Children's Faire - $600, Operations - $600, Parade - $600, Publicity - $600, Special Events - $600, Student Organization Faire - $600, Technical - $600, Transportation - $600, Volunteer - $600

 		9,800 9,000 9,000 9,000 9,000
51100 Aggie Host Fees

0 0 0 0 0
51200 Grounds Fees

0 0 0 0 0
51300 Custodial Fees

0 0 0 0 0
51400 Electrical Fees

0 0 0 0 0
51500 Plumbing Fees

0 0 0 0 0
51600 Solid Waste Fees

0 0 0 0 0
51700 Transportation Services Fees

0 0 0 0 0
51800 EH&S Fees

0 0 0 0 0
52000 Publicity

Aggies ads, posters, frisbees, balloons, schedule of events (printed by the Davis Enterprise), Aggie insertion fee, pre-week publicity, word jumble

 		4,000 3,000 3,500 3,500 3,500
53000 Awards

Student Organization Faire, Parade, Gift Baskets

350 350 350 350 350
54000 Signs

Butcher paper, paints, paint brushes, permanent signs, signs for stages

 		250 250 0 0 0
55000 Pre-Week

Pre-week events and awards

 		500 500 500 500 500
55999 Volunteer Incentive/Retention

0 0 0 0 0
56000 Volunteer T-shirts

Volunteer Shirts

2,800 2,800 4,000 4,000 4,000
56500 T-shirts for Resale

Resale Shirts for Bookstore

 		3,000 3,000 3,500 3,500 3,500
56700 Merchandise for Retail

Product purchases for resale

 		0 0 500 500 500
57000 Sound

Sound, equipment rental, independent contracts or single large sound provider

 		2,500 2,500 3,500 3,000 3,500
57500 Welcome Reception

Welcome Reception food, room rental, decorations, invitations, and other Welcome Reception miscellaneous for Picnic Day partners

 		300 300 300 300 300
58000 Staff Development

Staff development; food for outings, outings, end of year awards for directors and sweatshirts

 		800 800 1,000 1,000 1,000
58500 Staff Food

0 0 0 0 0
59000 Children's Discovery Fair

Crafts

1,250 1,200 750 750 750
59100 Voices of Diversity Forum

Costs associated with providing a forum for underrepresented voices at Picnic Day such as poetry slam, freestyle rap, Native American Storytelling, etc.

 		1,500 1,500 0 750 0
59200 Picnic Day Sustainability

To Promote Picnic Day's Sustainability and reduce its carbon footprint

 		0 0 400 400 400
59300 Animal Events

Sheep Dog Trials, doxie derby, and miscellaneous equpiment

 		0 0 1,300 1,300 1,300
59400 Room Reservations

0 0 0 0 0
59500 Doxie Derby

0 0 0 0 0
70000 Allowance for Uncollectables

0 0 0 0 0
71000 Replacement Reserve

0 0 0 0 0
72000 University Recharge

0 0 0 0 0
79000 OP Tax

168 12 12 12 12
90000 Admin Recharge

674 647 647 647 647
90500 Network Recharge

0 0 0 0 0
90600 Creative Media Recharge

0 800 800 800 800
91000 ASUCD

0 0 0 0 0
92000 ASUCD

0 0 0 0 0
93000 Room Reservations

Room reservation fees for meetings

 		0 600 750 750 750
94000 Grounds

0 0 0 0 0
95000 Custodial

0 0 0 0 0
96000 Electrical

0 0 0 0 0
97000 Plumbing

0 0 0 0 0
98000 Solid Waste

0 0 0 0 0
99000 TAPS

0 0 0 0 0
99500 Environmental Health & Safety Services

0 0 0 0 0
Total Expenses 34,672 34,389 35,694 35,294 35,694
Charts
0.0% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Stipend
 2012 - 2013 2013 - 2014 2014 - 2015 Proposed President's Final Approved
a Director/Chair

2,610 2,610 2,610 2,610 2,610
b Vice-Chair

0 0 0 0 0
c Sponsorship Director

0 0 0 0 0
d Animal Events

0 0 0 0 0
e Entertainment

0 0 0 0 0
f Exhibits

0 0 0 0 0
g Graphics

0 0 0 0 0
h Multicultural Children's Faire

0 0 0 0 0
i Operations

0 0 0 0 0
j Parade

0 0 0 0 0
k Special Projects

0 0 0 0 0
l Student Organization Fair

0 0 0 0 0
m Technical

0 0 0 0 0
n Transportation

0 0 0 0 0
o Volunteer

0 0 0 0 0
p Publicity

0 0 0 0 0
Total Stipend 2,610 2,610 2,610 2,610 2,610
Start-End Weeks Pay Per Week Num. Weeks Quantity Total
a Director/Chair 10/5/14-6/6/15 16-50
Excluded: 26-28, 39-40		 87.00 30 1 2,610
b Vice-Chair --- --- 0 0 0 0
c Sponsorship Director --- --- 0 0 0 0
d Animal Events --- --- 0 0 0 0
e Entertainment --- --- 0 0 0 0
f Exhibits --- --- 0 0 0 0
g Graphics --- --- 0 0 0 0
h Multicultural Children's Faire --- --- 0 0 0 0
i Operations --- --- 0 0 0 0
j Parade --- --- 0 0 0 0
k Special Projects --- --- 0 0 0 0
l Student Organization Fair --- --- 0 0 0 0
m Technical --- --- 0 0 0 0
n Transportation --- --- 0 0 0 0
o Volunteer --- --- 0 0 0 0
p Publicity --- --- 0 0 0 0
Hourly
 2012 - 2013 2013 - 2014 2014 - 2015 Proposed President's Final Approved
aa Director/Chair (Summer/Fall)

0 0 0 0 0
ab Director/Chair (Winter/Spring)

0 0 0 0 0
bb Vice-Chair (Summer/Fall)

0 0 0 0 0
bc Vice-Chair (Winter/Spring)

0 0 0 0 0
cc Business Director (Fall)

0 0 0 0 0
cd Business Director (Winter/Spring)

0 0 0 0 0
dd Animal Events Director (Fall)

0 0 0 0 0
de Animal Events Director (Winter/Spring)

0 0 0 0 0
ee Entertainment Director (Fall)

0 0 0 0 0
ef Entertainment Director (Winter/Spring)

0 0 0 0 0
ff Exhibits Director (Fall)

0 0 0 0 0
fg Exhibits Director (Winter/Spring)

0 0 0 0 0
gg Graphics Director (Fall)

0 0 0 0 0
gh Graphics Director (Winter/Spring)

0 0 0 0 0
hh Children's Discovery Fair Director (Fall)

0 0 0 0 0
hi Children's Discovery Fair Director (Winter/Spring)

0 0 0 0 0
ii Operations Director (Fall)

0 0 0 0 0
ij Operations Director (Winter/Spring)

0 0 0 0 0
jj Parade Director (Fall)

0 0 0 0 0
jk Parade Director (Winter/Spring)

0 0 0 0 0
kk Student Organization Fair (Fall)

0 0 0 0 0
kl Student Organization Fair (Winter/Spring)

0 0 0 0 0
ll Technical Director (Fall)

0 0 0 0 0
lm Technical Director (Winter/Spring)

0 0 0 0 0
mm Transportation Director (Fall)

0 0 0 0 0
mn Transportation Director (Winter/Spring)

0 0 0 0 0
nn Volunteer Director (Fall)

0 0 0 0 0
no Volunteer Director (Winter/Spring)

0 0 0 0 0
oo Publicity Director (Fall)

0 0 0 0 0
op Publicity Director (Winter/Spring)

0 0 0 0 0
pp Assistant Director (Weeks 1-2)

0 0 0 0 0
pq Assistant Director (Week 3)

0 0 0 0 0
pr Assistant Director (Week 4)

0 0 0 0 0
Total Hourly 0 0 0 0 0
Start-End Hours/Week Pay Per Hour Num. Weeks Quantity Total
aa Director/Chair (Summer/Fall) --- 0 0 0 0 0
ab Director/Chair (Winter/Spring) --- 0 0 0 0 0
bb Vice-Chair (Summer/Fall) --- 0 0 0 0 0
bc Vice-Chair (Winter/Spring) --- 0 0 0 0 0
cc Business Director (Fall) --- 0 0 0 0 0
cd Business Director (Winter/Spring) --- 0 0 0 0 0
dd Animal Events Director (Fall) --- 0 0 0 0 0
de Animal Events Director (Winter/Spring) --- 0 0 0 0 0
ee Entertainment Director (Fall) --- 0 0 0 0 0
ef Entertainment Director (Winter/Spring) --- 0 0 0 0 0
ff Exhibits Director (Fall) --- 0 0 0 0 0
fg Exhibits Director (Winter/Spring) --- 0 0 0 0 0
gg Graphics Director (Fall) --- 0 0 0 0 0
gh Graphics Director (Winter/Spring) --- 0 0 0 0 0
hh Children's Discovery Fair Director (Fall) --- 0 0 0 0 0
hi Children's Discovery Fair Director (Winter/Spring) --- 0 0 0 0 0
ii Operations Director (Fall) --- 0 0 0 0 0
ij Operations Director (Winter/Spring) --- 0 0 0 0 0
jj Parade Director (Fall) --- 0 0 0 0 0
jk Parade Director (Winter/Spring) --- 0 0 0 0 0
kk Student Organization Fair (Fall) --- 0 0 0 0 0
kl Student Organization Fair (Winter/Spring) --- 0 0 0 0 0
ll Technical Director (Fall) --- 0 0 0 0 0
lm Technical Director (Winter/Spring) --- 0 0 0 0 0
mm Transportation Director (Fall) --- 0 0 0 0 0
mn Transportation Director (Winter/Spring) --- 0 0 0 0 0
nn Volunteer Director (Fall) --- 0 0 0 0 0
no Volunteer Director (Winter/Spring) --- 0 0 0 0 0
oo Publicity Director (Fall) --- 0 0 0 0 0
op Publicity Director (Winter/Spring) --- 0 0 0 0 0
pp Assistant Director (Weeks 1-2) --- 0 0 0 0 0
pq Assistant Director (Week 3) --- 0 0 0 0 0
pr Assistant Director (Week 4) --- 0 0 0 0 0
Career
 2012 - 2013 2013 - 2014 2014 - 2015 Proposed President's Final Approved
There are no Career entries.
Total Career 0 0 0 0 0
Start-End Num. Months Paid Pay Per Month Quantity Total
There are no stipend entries.
Employee Benefits
 2012 - 2013 2013 - 2014 2014 - 2015 Proposed President's Final Approved
a Total Stipend + Hourly Salaries 2,610 2,610 2,610 2,610 2,610
b Total Career 0 0 0 0 0
Total General Assistance 2,610 2,610 2,610 2,610 2,610
Employee Benefits Casual (a * 0.01300) 34 34 34 34 34
Employee Benefits Career (b * 0.50400) 0 0 0 0 0
General Automotive Employee Liability ((a+b) * 0.00000) 0 0 0 0 0
Composite Benefit Rate ((a+b) * 0.00000) 0 0 0 0 0
Total Employee Benefits 34 34 34 34 34