Whole Earth Festival

2019 - 2020

Previous Years
Things To Do
Prepared By
  • Kristina Peterka
  • Naomi Liu
Budget No.
  • 8041961
Charts
-198.13% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

2017 - 2018 2018 - 2019 2019 - 2020 Proposed President's Final Approved
Income 118,250 121,570 107,860 109,800 109,800
Expenses
 2017 - 2018 2018 - 2019 2019 - 2020 Proposed President's Final Approved
General Assistance / Benefits 17,683 19,879 24,324 21,435 21,435
Administrative / Programmatic 84,071 94,372 90,718 78,030 78,030
Total Expense 101,754 114,251 115,042 99,465 99,465
Reconciliation
 2017 - 2018 2018 - 2019 2019 - 2020 Proposed President's Final Approved
Subsidy 0 0 0 0 0
Transfers To/From Reserve 16,496 7,319 -7,182 10,335 10,335
Charts
-11.28% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Income
 2017 - 2018 2018 - 2019 2019 - 2020 Proposed President's Final Approved
---

0 0 0 0 0
---

Rentals (stage)

 		0 0 1,700 1,700 1,700
11000 Craft Booths

75,000 79,000 74,060 75,000 75,000
12000 Coffee Booth

1,000 1,500 1,000 1,000 1,000
13000 Food Booths

32,000 30,000 22,000 22,000 22,000
13001 Ice Sales

ice bought by WEF and sold to food vendors as needed

 		800 800 800 800 800
14000 Education Booths

Booths that educate the public but do not sell any goods or services

 		50 170 200 200 200
14001 Service Booths

4,000 3,500 2,000 3,000 3,000
15000 ---

0 0 0 0 0
16000 Application Fees

4,300 5,000 5,000 5,000 5,000
16500 Dish Collection

Food vendors charged for use of WEF reusable dishes

 		600 600 600 600 600
16501 ---

0 0 0 0 0
16800 ---

0 0 0 0 0
16900 Donations

Most of our donations come in the form of goods and services, which takes away from our expenses

 		500 1,000 500 500 500
17000 Refunds

0 0 0 0 0
18000 Misc. Income

0 0 0 0 0
19000 Over and Short

0 0 0 0 0
20000 Rental

0 0 0 0 0
200000 Rental

0 0 0 0 0
Total Income 118,250 121,570 107,860 109,800 109,800
Charts
-3.87% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Expenses
 2017 - 2018 2018 - 2019 2019 - 2020 Proposed President's Final Approved
---

Environmental Health and Safety fees

 		0 0 0 0 0
---

0 0 0 0 0
21000 Common Goods Assessment

289 322 379 362 362
30000 Copying & Printing

printing posters, stickers, and other promotional materials

 		450 500 500 500 500
31000 Mail

20 20 20 0 0
32000 Office Supplies

50 50 20 20 20
34000 Telephone Equipment

0 0 0 0 0
35000 Telephone Long Distance

0 0 0 0 0
36000 Equipment purchase

purchasing equipment for use at festival

 		1,000 1,100 1,100 1,100 1,100
37000 Repair & Maintenance

200 200 200 200 200
40000 Equipment Rental

generators, golf carts, etc.

 		10,000 20,000 21,049 20,049 20,049
51000 Services Rendered

rental services

 		29,800 10,000 10,000 10,000 10,000
52000 Publicity

promotional material, ads, etc.

250 300 250 748 748
52500 Programs

printing programs for use at festival

 		1,000 1,000 850 850 850
53000 Security

Aggie Hosts

 		0 14,000 12,000 0 0
53500 Parking

paying TAPS permits

 		3,000 5,000 5,000 4,000 4,000
53600 Materials Fee (Grounds)

500 500 500 500 500
54000 Chaos Control

printing staff/ volunteer shirts

 		3,700 3,700 3,000 3,151 3,151
55000 Reservation

1,100 1,300 1,300 1,300 1,300
55002 Kids Space

craft supplies for kids at festival

 		100 140 140 140 140
55003 Entertainment

paying performers

 		13,000 16,000 14,000 14,000 14,000
55004 Dance Stage

paying performers

 		1,200 1,200 700 700 700
55005 Quad Stage

sound engineer, emcee, stage maintenance

 		0 7,300 7,000 7,000 7,000
55006 Cedar Stage

0 0 0 0 0
55007 Hydration (Water) Station

0 0 0 0 0
55008 Education

materials needed for workshops and speakers

 		500 400 250 250 250
55009 Art

art supplies used during festival

 		100 120 120 120 120
55010 First Aid

20 20 20 20 20
55011 Sacred Space

0 0 0 0 0
55012 Compost & Recycling

renting totes from grounds, cleaning materials, sorting materials

 		400 450 450 450 450
55013 Night Ninjas

0 0 0 0 0
55014 Experiential Space

0 0 0 0 0
55015 Space Keepers

0 0 0 0 0
55016 Hoop Space

0 0 0 0 0
55017 Layout

0 0 0 0 0
55999 Volunteer Incentive/Retention

0 0 0 0 0
56000 Food Booths

renting ice truck

 		1,500 1,000 1,400 1,400 1,400
56001 WERC (Reusable Dishes Program)

pays for use of DC dishwashers, cleaning supplies, replacements

 		1,000 1,000 1,720 1,720 1,720
56002 Chaos Control Foods

Provide food for staff, volunteers and performers

 		4,000 4,500 4,500 4,500 4,500
56003 Coffee Booth

Provides coffee and homemade baked goods to festival attendees and staff

 		450 450 450 450 450
57000 Staff Development

Pays for pre-festival retreat where staff can get to know each other outside a professional environment and bond (teambuilding)

 		1,300 1,300 1,300 2,000 2,000
58000 Environmental Deposit Returns

0 0 0 0 0
59000 Insurance

0 0 0 0 0
70000 Allowance for Uncollectables

0 0 0 0 0
71000 Replacement Reserve

0 0 0 0 0
72000 University Recharge

Pays for our ability to charge within the university

 		2,500 2,500 2,500 2,500 2,500
79000 OP Tax

0 0 0 0 0
90000 Admin Recharge

5,742 0 0 0 0
90500 Network Recharge

0 0 0 0 0
90600 Creative Media Recharge

900 0 0 0 0
90700 ---

0 0 0 0 0
91000 ASUCD

0 0 0 0 0
92000 ASUCD

0 0 0 0 0
92700 Creative Media Marketing Recharge

0 0 0 0 0
93000 ASUCD

0 0 0 0 0
94000 Misc.

0 0 0 0 0
Total Expenses 84,071 94,372 90,718 78,030 78,030
Charts
-22.36% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Stipend
 2017 - 2018 2018 - 2019 2019 - 2020 Proposed President's Final Approved
Zf Coffee Booth Manager

356 400 450 450 450
a Point Director

3,229 3,633 4,087 3,482 3,482
b Unit Director

3,229 3,633 4,087 3,482 3,482
c Donations Coordinator

316 356 401 400 400
d Art Space Coordinator

427 481 541 541 541
e Cedar Stage Manager

402 452 509 509 509
f Compost & Recycling Coordinator

711 800 1,500 900 900
g Craft Booths Coordinator

711 800 1,000 900 900
h Dance Stage Manager

356 400 450 450 450
i Den Parent

0 0 0 0 0
j Educational Program Coordinator

427 481 541 541 541
k Email & Nonviolence Workshop Coordinator

0 0 0 0 0
l Entertainment Coordinator

711 400 500 450 450
m Experiential Space Coordinator

214 240 541 541 541
n Prometheus Stage Manager

0 0 0 0 0
o First Aid Coordinator

0 0 0 0 0
p Kids Space Coordinator

427 481 541 541 541
q Chaos Control Coordinator

711 800 1,000 900 900
r Chaos Control Foods Coordinator

711 800 900 900 900
s Layout Coordinator

0 0 0 0 0
t Logistics Coordinator

712 801 1,000 900 900
u NightKeeping (Security) Coordinator

427 480 540 540 540
v Flow Control (Parking) Coordinator

427 481 541 541 541
w Publicity Coordinator

356 400 450 450 450
x Quad Stage Manager

356 400 450 450 450
y Sacred Space Coordinator

0 0 0 0 0
z Service Booths Coordinator

356 400 450 450 450
za Spacekeepers (Security) Coordinator

427 240 540 540 540
zb Whole Earth Reusables Cooperative Coordinator

711 800 1,500 900 900
zc Hydration Station Manager

0 0 0 0 0
zd Program Coordinator

356 400 450 450 450
ze Hoop Space Coordinator

0 0 0 0 0
zg Food Booths Coordinator

356 400 500 450 450
zh Entertainment Assistant

0 90 101 101 101
zi Quad Stage Assistant

0 90 101 101 101
zj Bicentennial Coordinator

0 240 0 0 0
zj Staff Development Coordinator

0 0 0 0 0
zk Spirit Space Coordinator

0 0 0 0 0
Total Stipend 17,422 19,379 23,671 20,860 20,860
Start-End Weeks Pay Per Week Num. Weeks Quantity Total
Zf Coffee Booth Manager --- 47 450.06 1 1 450
a Point Director --- 16-50
Excluded:
22-23, 26-29, 40-41		 151.37 23 1 3,482
b Unit Director --- 16-50
Excluded:
22-23, 26-29, 40-41		 151.37 23 1 3,482
c Donations Coordinator --- 47 399.94 1 1 400
d Art Space Coordinator --- 47 270.29 1 2 541
e Cedar Stage Manager --- 47 254.50 1 2 509
f Compost & Recycling Coordinator --- 47 450.06 1 2 900
g Craft Booths Coordinator --- 47 450.06 1 2 900
h Dance Stage Manager --- 47 450.06 1 1 450
i Den Parent --- --- 0 0 0 0
j Educational Program Coordinator --- 47 270.57 1 2 541
k Email & Nonviolence Workshop Coordinator --- --- 0 0 0 0
l Entertainment Coordinator --- 47 450.06 1 1 450
m Experiential Space Coordinator --- 47 270.29 1 2 541
n Prometheus Stage Manager --- --- 0 0 0 0
o First Aid Coordinator --- --- 0 0 0 0
p Kids Space Coordinator --- 47 270.29 1 2 541
q Chaos Control Coordinator --- 47 450.06 1 2 900
r Chaos Control Foods Coordinator --- 47 450.06 1 2 900
s Layout Coordinator --- --- 0 0 0 0
t Logistics Coordinator --- 47 450.06 1 2 900
u NightKeeping (Security) Coordinator --- 47 270.00 1 2 540
v Flow Control (Parking) Coordinator --- 47 270.29 1 2 541
w Publicity Coordinator --- 47 450.00 1 1 450
x Quad Stage Manager --- 47 450.11 1 1 450
y Sacred Space Coordinator --- --- 0 0 0 0
z Service Booths Coordinator --- 47 450.11 1 1 450
za Spacekeepers (Security) Coordinator --- 47 270.00 1 2 540
zb Whole Earth Reusables Cooperative Coordinator --- 47 450.00 1 2 900
zc Hydration Station Manager --- --- 0 0 0 0
zd Program Coordinator --- 47 450.05 1 1 450
ze Hoop Space Coordinator --- --- 0 0 0 0
zg Food Booths Coordinator --- 47 450.06 1 1 450
zh Entertainment Assistant --- 47 101.25 1 1 101
zi Quad Stage Assistant --- 47 101.25 1 1 101
zj Bicentennial Coordinator --- --- 0 0 0 0
zj Staff Development Coordinator --- --- 0 0 0 0
zk Spirit Space Coordinator --- --- 0 0 0 0
Hourly
 2017 - 2018 2018 - 2019 2019 - 2020 Proposed President's Final Approved
---

0 0 0 0 0
1.1 Coordinator 1 (Winter/Spring)

0 0 0 0 0
1.2 Coordinator 2 (Winter/Spring)

0 0 0 0 0
1.3 Coordinator 3 (Winter/Spring)

0 0 0 0 0
aa Unit Director (Summer/Fall)

0 0 0 0 0
aaa Unit Director (Summer move)

0 0 0 0 0
ab Unit Director (Winter/Spring)

0 0 0 0 0
ac Unit Director (Summer/Fall)

0 0 0 0 0
ad Unit Director (Winter)

0 0 0 0 0
ae Unit Director (Spring)

0 0 0 0 0
af Unit Director (Spring-Continued)

0 0 0 0 0
bb Point Director (Summer/Fall)

0 0 0 0 0
bba Point Director (Summer move)

0 0 0 0 0
bc Point Director (Winter/Spring)

0 0 0 0 0
bd Point Director (Winter)

0 0 0 0 0
be Point Director (Spring)

0 0 0 0 0
bf Point Director (Spring-Continued)

0 0 0 0 0
c Logistics Coordinator (Winter/Spring)

0 0 0 0 0
d Crafts Booth Coordinator (Winter/Spring)

0 0 0 0 0
e Entertainment Coordinators (Winter/Spring)

0 0 0 0 0
ee Entertainment Coordinator (Fall)

0 0 0 0 0
f Chaos Control Coordinators (Winter/Spring)

0 0 0 0 0
g Food Booth Coordinators (Winter/Spring)

0 0 0 0 0
h Publicity Coordinators (Winter/Spring)

0 0 0 0 0
i Program Coordinators (Winter/Spring)

0 0 0 0 0
j Donations Coordinator (Winter/Spring)

0 0 0 0 0
k Art Space Coordinator (Winter/Spring)

0 0 0 0 0
l Cedar Stage Manager (Winter/Spring)

0 0 0 0 0
m Compost and Recycling Coordinator (Winter/Spring)

0 0 0 0 0
n Dance Stage Manager (Winter/Spring)

0 0 0 0 0
o Educational Program Coordinator (Winter/Spring)

0 0 0 0 0
p Experiential Space Coordinator (Winter/Spring)

0 0 0 0 0
q Kids Space Coordinator (Winter/Spring)

0 0 0 0 0
r Nightkeeping (Security) Coordinator (Winter/Spring)

0 0 0 0 0
s Flow Control (Parking) Coordinator (Winter/Spring)

0 0 0 0 0
t Quad Stage Manager (Winter/Spring)

0 0 0 0 0
u Service Booths Coordinator (Winter/Spring)

0 0 0 0 0
v Spacekeeping (Security) Coordinator (Winter/Spring)

0 0 0 0 0
w Whole Earth Reusables Cooperative Coordinator (Winter/Spring)

0 0 0 0 0
x Coffee Booth Manager (Winter/Spring)

0 0 0 0 0
y Quad Stage Assistant (Winter/Spring)

0 0 0 0 0
z Chaos Control Foods (Winter/Spring)

0 0 0 0 0
Total Hourly 0 0 0 0 0
Start-End Hours/Week Pay Per Hour Num. Weeks Quantity Total
--- --- 0 0 0 0 0
1.1 Coordinator 1 (Winter/Spring) --- 0 0 0 0 0
1.2 Coordinator 2 (Winter/Spring) --- 0 0 0 0 0
1.3 Coordinator 3 (Winter/Spring) --- 0 0 0 0 0
aa Unit Director (Summer/Fall) --- 0 0 0 0 0
aaa Unit Director (Summer move) --- 0 0 0 0 0
ab Unit Director (Winter/Spring) --- 0 0 0 0 0
ac Unit Director (Summer/Fall) --- 0 0 0 0 0
ad Unit Director (Winter) --- 0 0 0 0 0
ae Unit Director (Spring) --- 0 0 0 0 0
af Unit Director (Spring-Continued) --- 0 0 0 0 0
bb Point Director (Summer/Fall) --- 0 0 0 0 0
bba Point Director (Summer move) --- 0 0 0 0 0
bc Point Director (Winter/Spring) --- 0 0 0 0 0
bd Point Director (Winter) --- 0 0 0 0 0
be Point Director (Spring) --- 0 0 0 0 0
bf Point Director (Spring-Continued) --- 0 0 0 0 0
c Logistics Coordinator (Winter/Spring) --- 0 0 0 0 0
d Crafts Booth Coordinator (Winter/Spring) --- 0 0 0 0 0
e Entertainment Coordinators (Winter/Spring) --- 0 0 0 0 0
ee Entertainment Coordinator (Fall) --- 0 0 0 0 0
f Chaos Control Coordinators (Winter/Spring) --- 0 0 0 0 0
g Food Booth Coordinators (Winter/Spring) --- 0 0 0 0 0
h Publicity Coordinators (Winter/Spring) --- 0 0 0 0 0
i Program Coordinators (Winter/Spring) --- 0 0 0 0 0
j Donations Coordinator (Winter/Spring) --- 0 0 0 0 0
k Art Space Coordinator (Winter/Spring) --- 0 0 0 0 0
l Cedar Stage Manager (Winter/Spring) --- 0 0 0 0 0
m Compost and Recycling Coordinator (Winter/Spring) --- 0 0 0 0 0
n Dance Stage Manager (Winter/Spring) --- 0 0 0 0 0
o Educational Program Coordinator (Winter/Spring) --- 0 0 0 0 0
p Experiential Space Coordinator (Winter/Spring) --- 0 0 0 0 0
q Kids Space Coordinator (Winter/Spring) --- 0 0 0 0 0
r Nightkeeping (Security) Coordinator (Winter/Spring) --- 0 0 0 0 0
s Flow Control (Parking) Coordinator (Winter/Spring) --- 0 0 0 0 0
t Quad Stage Manager (Winter/Spring) --- 0 0 0 0 0
u Service Booths Coordinator (Winter/Spring) --- 0 0 0 0 0
v Spacekeeping (Security) Coordinator (Winter/Spring) --- 0 0 0 0 0
w Whole Earth Reusables Cooperative Coordinator (Winter/Spring) --- 0 0 0 0 0
x Coffee Booth Manager (Winter/Spring) --- 0 0 0 0 0
y Quad Stage Assistant (Winter/Spring) --- 0 0 0 0 0
z Chaos Control Foods (Winter/Spring) --- 0 0 0 0 0
Career
 2017 - 2018 2018 - 2019 2019 - 2020 Proposed President's Final Approved
There are no Career entries.
Total Career 0 0 0 0 0
Start-End Num. Months Paid Pay Per Month Quantity Total
There are no stipend entries.
Employee Benefits
 2017 - 2018 2018 - 2019 2019 - 2020 Proposed President's Final Approved
a Total Stipend + Hourly Salaries 17,422 19,379 23,671 20,860 20,860
b Total Career 0 0 0 0 0
Total General Assistance 17,422 19,379 23,671 20,860 20,860
Employee Benefits Casual (a * 0.01900) 261 331 450 396 396
Employee Benefits Career (b * 0.53980) 0 0 0 0 0
General Automotive Employee Liability ((a+b) * 0.00639) 0 128 151 133 133
Composite Benefit Rate ((a+b) * 0.00220) 0 41 52 46 46
Total Employee Benefits 261 500 653 575 575