Picnic Day

2018 - 2019

Previous Years
Things To Do
Prepared By
  • Grace Gaither
Budget No.
  • 8041521
Charts
9.66% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

2016 - 2017 2017 - 2018 2018 - 2019 Proposed President's Final Approved
Income 47,600 44,000 44,000 48,000 48,000
Expenses
 2016 - 2017 2017 - 2018 2018 - 2019 Proposed President's Final Approved
General Assistance / Benefits 14,069 15,489 17,232 17,274 17,232
Administrative / Programmatic 21,945 22,353 20,015 20,021 20,021
Total Expense 36,014 37,842 37,247 37,295 37,253
Reconciliation
 2016 - 2017 2017 - 2018 2018 - 2019 Proposed President's Final Approved
Subsidy -11,586 -6,158 -6,753 -10,705 -10,747
Transfers To/From Reserve 0 0 0 0 0
Charts
0.0% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Income
 2016 - 2017 2017 - 2018 2018 - 2019 Proposed President's Final Approved
00001 Entry Fee/Deposit Gain

0 0 0 0 0
11000 Food Sales

9,000 9,000 11,000 12,000 12,000
12000 Student Org. Entry Fee/Deposit Gain

600 1,000 2,000 2,000 2,000
13000 Picnic Day Retail

0 0 0 0 0
14000 Picnic Day T-shirts

8,000 9,000 9,000 9,000 9,000
15000 Business Sponsor Income

30,000 25,000 22,000 25,000 25,000
16000 ---

0 0 0 0 0
17000 Refunds

0 0 0 0 0
18000 Bad Checks

0 0 0 0 0
19000 Over and Short

0 0 0 0 0
20000 Student Affairs allocation

0 0 0 0 0
21000 AT&T payment

0 0 0 0 0
22000 Foundation

0 0 0 0 0
Total Income 47,600 44,000 44,000 48,000 48,000
Charts
-10.46% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Expenses
 2016 - 2017 2017 - 2018 2018 - 2019 Proposed President's Final Approved
---

0 0 0 0 0
00001 Large Stage/Production Rentals

0 0 0 0 0
00001 Crowd Control

0 0 0 0 0
00002 Table/Chair/Booth Rentals

0 0 0 0 0
00004 Permits

0 0 0 0 0
100000 Grandstand Sound - ATS

0 0 0 0 0
101000 Stages BP Productions

0 0 0 0 0
102000 STL Grandstands

0 0 0 0 0
103000 Golf Carts

0 0 0 0 0
104000 A Grand Affair

0 0 0 0 0
105000 Portable Restrooms

0 0 0 0 0
106000 Radios

0 0 0 0 0
107000 Room Rentals and Fees

0 0 0 0 0
108000 Cable Covers

0 0 0 0 0
109000 Aggie Host Services

0 0 0 0 0
110000 Supplies

0 0 0 0 0
21000 Common Goods Assessment

347 254 274 280 280
30000 Copying & Printing

360 700 600 600 600
31000 Mail

12 8 8 8 8
32000 Office Supplies

500 600 600 600 600
32100 Supplies

0 0 0 0 0
33000 Transportation

1,200 1,200 1,200 1,200 1,200
34000 Telephone Equipment

0 0 0 0 0
35000 Telephone Long Distance

0 0 0 0 0
36000 Equipment Purchase

150 400 200 200 200
37000 Repair and Maintenance

0 0 0 0 0
38000 Picnic Day Sustainability

0 0 0 0 0
39000 Sheep Dog Trial

0 0 0 0 0
40000 Equipment Rental

0 0 0 0 0
40100 Grandstand Sound - ATS

0 0 0 0 0
40200 Stages

0 0 0 0 0
40300 STL Grandstands

0 0 0 0 0
40400 Golf Cart Rentals

0 0 0 0 0
40500 Table/Chair Rentals

0 0 0 0 0
40600 Portable Restroom Rentals

0 0 0 0 0
40700 Radio Rentals

0 0 0 0 0
40800 Cable Cover Rentals

0 0 0 0 0
50000 First Aid

0 0 0 0 0
51000 Services Rendered

950 1,100 900 900 900
51100 Aggie Host Fees

0 0 0 0 0
51200 Grounds Fees

0 0 0 0 0
51300 Custodial Fees

0 0 0 0 0
51400 Electrical Fees

0 0 0 0 0
51500 Plumbing Fees

0 0 0 0 0
51600 Solid Waste Fees

0 0 0 0 0
51700 Transportation Services Fees

0 0 0 0 0
51800 EH&S Fees

0 0 0 0 0
52000 Publicity

2,700 2,700 2,000 2,000 2,000
53000 Awards

200 275 200 200 200
54000 Signs

0 250 200 200 200
55000 Pre-Week

150 200 200 200 200
55999 Volunteer Incentive/Retention

0 0 0 0 0
56000 Volunteer T-shirts

3,800 3,000 3,000 3,000 3,000
56500 T-shirts for Resale

4,000 4,500 4,500 4,500 4,500
56700 Merchandise for Retail

0 0 1,000 1,000 1,000
57000 Sound

2,150 2,000 2,800 2,800 2,800
57500 Welcome Reception

300 600 600 600 600
58000 Staff Development

800 1,200 1,000 1,000 1,000
58500 Staff Food

0 0 0 0 0
59000 Children's Discovery Fair

850 750 700 700 700
59100 Voices of Diversity Forum

0 0 0 0 0
59200 Picnic Day Sustainability

0 0 0 0 0
59300 Animal Events

1,300 0 0 0 0
59400 Room Reservations

0 0 0 0 0
59500 Doxie Derby

0 0 0 0 0
70000 Allowance for Uncollectables

0 0 0 0 0
71000 Replacement Reserve

0 0 0 0 0
72000 University Recharge

0 0 0 0 0
79000 OP Tax

33 33 33 33 33
90000 Admin Recharge

1,923 2,333 0 0 0
90500 Network Recharge

0 0 0 0 0
90600 Creative Media Recharge

200 250 0 0 0
91000 ASUCD

0 0 0 0 0
92000 ASUCD

0 0 0 0 0
93000 Room Reservations

20 0 0 0 0
94000 Grounds

0 0 0 0 0
95000 Custodial

0 0 0 0 0
96000 Electrical

0 0 0 0 0
97000 Plumbing

0 0 0 0 0
98000 Solid Waste

0 0 0 0 0
99000 TAPS

0 0 0 0 0
99500 Environmental Health & Safety Services

0 0 0 0 0
Total Expenses 21,945 22,353 20,015 20,021 20,021
Charts
-11.25% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Stipend
 2016 - 2017 2017 - 2018 2018 - 2019 Proposed President's Final Approved
a Director/Chair

2,863 2,863 2,863 3,221 2,863
b Vice-Chair

1,350 1,518 1,708 1,518 1,708
c Sponsorship Director

900 1,012 1,139 1,012 1,139
d Animal Events

675 759 853 853 853
e Entertainment

675 759 853 853 853
f Exhibits

675 759 853 853 853
g Graphics

675 759 853 853 853
h Multicultural Children's Faire

675 759 853 853 853
i Operations

675 759 853 853 853
j Parade

675 759 853 853 853
k Special Projects

675 759 853 853 853
l Student Organization Fair

675 759 853 853 853
m Technical

675 759 853 853 853
n Transportation

675 759 853 853 853
o Volunteer

675 759 853 853 853
p Publicity

675 759 853 853 853
Total Stipend 13,888 15,260 16,799 16,840 16,799
Start-End Weeks Pay Per Week Num. Weeks Quantity Total
a Director/Chair 9/24/2018-6/13/2019 --- 110.12 26 1 2,863
b Vice-Chair --- --- 1,707.75 1 1 1,708
c Sponsorship Director --- --- 1,138.50 1 1 1,139
d Animal Events --- --- 853.00 1 1 853
e Entertainment --- --- 853.00 1 1 853
f Exhibits --- --- 853.00 1 1 853
g Graphics --- --- 853.00 1 1 853
h Multicultural Children's Faire --- --- 853.00 1 1 853
i Operations --- --- 853.00 1 1 853
j Parade --- --- 853.00 1 1 853
k Special Projects --- --- 853.00 1 1 853
l Student Organization Fair --- --- 853.00 1 1 853
m Technical --- --- 853.00 1 1 853
n Transportation --- --- 853.00 1 1 853
o Volunteer --- --- 853.00 1 1 853
p Publicity --- --- 853.00 1 1 853
Hourly
 2016 - 2017 2017 - 2018 2018 - 2019 Proposed President's Final Approved
aa Director/Chair (Summer/Fall)

0 0 0 0 0
ab Director/Chair (Winter/Spring)

0 0 0 0 0
bb Vice-Chair (Summer/Fall)

0 0 0 0 0
bc Vice-Chair (Winter/Spring)

0 0 0 0 0
cc Business Director (Fall)

0 0 0 0 0
cd Business Director (Winter/Spring)

0 0 0 0 0
dd Animal Events Director (Fall)

0 0 0 0 0
de Animal Events Director (Winter/Spring)

0 0 0 0 0
ee Entertainment Director (Fall)

0 0 0 0 0
ef Entertainment Director (Winter/Spring)

0 0 0 0 0
ff Exhibits Director (Fall)

0 0 0 0 0
fg Exhibits Director (Winter/Spring)

0 0 0 0 0
gg Graphics Director (Fall)

0 0 0 0 0
gh Graphics Director (Winter/Spring)

0 0 0 0 0
hh Children's Discovery Fair Director (Fall)

0 0 0 0 0
hi Children's Discovery Fair Director (Winter/Spring)

0 0 0 0 0
ii Operations Director (Fall)

0 0 0 0 0
ij Operations Director (Winter/Spring)

0 0 0 0 0
jj Parade Director (Fall)

0 0 0 0 0
jk Parade Director (Winter/Spring)

0 0 0 0 0
kk Student Organization Fair (Fall)

0 0 0 0 0
kl Student Organization Fair (Winter/Spring)

0 0 0 0 0
ll Technical Director (Fall)

0 0 0 0 0
lm Technical Director (Winter/Spring)

0 0 0 0 0
mm Transportation Director (Fall)

0 0 0 0 0
mn Transportation Director (Winter/Spring)

0 0 0 0 0
nn Volunteer Director (Fall)

0 0 0 0 0
no Volunteer Director (Winter/Spring)

0 0 0 0 0
oo Publicity Director (Fall)

0 0 0 0 0
op Publicity Director (Winter/Spring)

0 0 0 0 0
pp Assistant Director (Weeks 1-2)

0 0 0 0 0
pq Assistant Director (Week 3)

0 0 0 0 0
pr Assistant Director (Week 4)

0 0 0 0 0
Total Hourly 0 0 0 0 0
Start-End Hours/Week Pay Per Hour Num. Weeks Quantity Total
aa Director/Chair (Summer/Fall) --- 0 0 0 0 0
ab Director/Chair (Winter/Spring) --- 0 0 0 0 0
bb Vice-Chair (Summer/Fall) --- 0 0 0 0 0
bc Vice-Chair (Winter/Spring) --- 0 0 0 0 0
cc Business Director (Fall) --- 0 0 0 0 0
cd Business Director (Winter/Spring) --- 0 0 0 0 0
dd Animal Events Director (Fall) --- 0 0 0 0 0
de Animal Events Director (Winter/Spring) --- 0 0 0 0 0
ee Entertainment Director (Fall) --- 0 0 0 0 0
ef Entertainment Director (Winter/Spring) --- 0 0 0 0 0
ff Exhibits Director (Fall) --- 0 0 0 0 0
fg Exhibits Director (Winter/Spring) --- 0 0 0 0 0
gg Graphics Director (Fall) --- 0 0 0 0 0
gh Graphics Director (Winter/Spring) --- 0 0 0 0 0
hh Children's Discovery Fair Director (Fall) --- 0 0 0 0 0
hi Children's Discovery Fair Director (Winter/Spring) --- 0 0 0 0 0
ii Operations Director (Fall) --- 0 0 0 0 0
ij Operations Director (Winter/Spring) --- 0 0 0 0 0
jj Parade Director (Fall) --- 0 0 0 0 0
jk Parade Director (Winter/Spring) --- 0 0 0 0 0
kk Student Organization Fair (Fall) --- 0 0 0 0 0
kl Student Organization Fair (Winter/Spring) --- 0 0 0 0 0
ll Technical Director (Fall) --- 0 0 0 0 0
lm Technical Director (Winter/Spring) --- 0 0 0 0 0
mm Transportation Director (Fall) --- 0 0 0 0 0
mn Transportation Director (Winter/Spring) --- 0 0 0 0 0
nn Volunteer Director (Fall) --- 0 0 0 0 0
no Volunteer Director (Winter/Spring) --- 0 0 0 0 0
oo Publicity Director (Fall) --- 0 0 0 0 0
op Publicity Director (Winter/Spring) --- 0 0 0 0 0
pp Assistant Director (Weeks 1-2) --- 0 0 0 0 0
pq Assistant Director (Week 3) --- 0 0 0 0 0
pr Assistant Director (Week 4) --- 0 0 0 0 0
Career
 2016 - 2017 2017 - 2018 2018 - 2019 Proposed President's Final Approved
There are no Career entries.
Total Career 0 0 0 0 0
Start-End Num. Months Paid Pay Per Month Quantity Total
There are no stipend entries.
Employee Benefits
 2016 - 2017 2017 - 2018 2018 - 2019 Proposed President's Final Approved
a Total Stipend + Hourly Salaries 13,888 15,260 16,799 16,840 16,799
b Total Career 0 0 0 0 0
Total General Assistance 13,888 15,260 16,799 16,840 16,799
Employee Benefits Casual (a * 0.01710) 181 229 287 288 287
Employee Benefits Career (b * 0.51210) 0 0 0 0 0
General Automotive Employee Liability ((a+b) * 0.00660) 0 0 111 111 111
Composite Benefit Rate ((a+b) * 0.00210) 0 0 35 35 35
Total Employee Benefits 181 229 433 434 433