Picnic Day

2019 - 2020

Previous Years
Things To Do
Prepared By
  • Elise Pohlhammer
Budget No.
  • 8041521
Charts
-2.29% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

2017 - 2018 2018 - 2019 2019 - 2020 Proposed President's Final Approved
Income 44,000 48,000 55,500 56,500 56,500
Expenses
 2017 - 2018 2018 - 2019 2019 - 2020 Proposed President's Final Approved
General Assistance / Benefits 15,489 17,232 19,425 18,056 18,056
Administrative / Programmatic 22,353 20,021 25,574 25,836 25,836
Total Expense 37,842 37,253 44,999 43,892 43,892
Reconciliation
 2017 - 2018 2018 - 2019 2019 - 2020 Proposed President's Final Approved
Subsidy -6,158 -10,747 -10,501 -12,608 -12,608
Transfers To/From Reserve 0 0 0 0 0
Charts
15.62% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Income
 2017 - 2018 2018 - 2019 2019 - 2020 Proposed President's Final Approved
00001 Entry Fee/Deposit Gain

0 0 0 0 0
11000 Food Sales

9,000 12,000 12,000 12,000 12,000
12000 Student Org. Entry Fee/Deposit Gain

1,000 2,000 2,000 2,000 2,000
13000 Picnic Day Retail

0 0 0 0 0
14000 Picnic Day T-shirts

9,000 9,000 11,000 11,000 11,000
15000 Business Sponsor Income

Includes Doxie Derby sponsorships

 		25,000 25,000 30,500 31,500 31,500
16000 ---

0 0 0 0 0
17000 Refunds

0 0 0 0 0
18000 Bad Checks

0 0 0 0 0
19000 Over and Short

0 0 0 0 0
20000 Student Affairs allocation

0 0 0 0 0
21000 AT&T payment

0 0 0 0 0
22000 Foundation

0 0 0 0 0
Total Income 44,000 48,000 55,500 56,500 56,500
Charts
-27.74% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Expenses
 2017 - 2018 2018 - 2019 2019 - 2020 Proposed President's Final Approved
---

0 0 0 0 0
00001 Large Stage/Production Rentals

0 0 0 0 0
00001 Crowd Control

0 0 0 0 0
00002 Table/Chair/Booth Rentals

0 0 0 0 0
00004 Permits

0 0 0 0 0
100000 Grandstand Sound - ATS

0 0 0 0 0
101000 Stages BP Productions

0 0 0 0 0
102000 STL Grandstands

0 0 0 0 0
103000 Golf Carts

0 0 0 0 0
104000 A Grand Affair

0 0 0 0 0
105000 Portable Restrooms

0 0 0 0 0
106000 Radios

0 0 0 0 0
107000 Room Rentals and Fees

0 0 0 0 0
108000 Cable Covers

0 0 0 0 0
109000 Aggie Host Services

0 0 0 0 0
110000 Supplies

0 0 0 0 0
21000 Common Goods Assessment

254 280 280 280 280
30000 Copying & Printing

Printing costs: fliers, brochures, posters, certificates, etc.

 		700 600 600 600 600
31000 Mail

Envelopes and postage

 		8 8 11 11 11
32000 Office Supplies

Pens, paper, binders, clipboards, printer ink, post-its, tape, binder clips, folders, staples, scissors, markers, and other miscellaneous office supplies

 		600 600 600 600 600
32100 Supplies

0 0 0 0 0
33000 Transportation

Vehicles rented on Picnic Day from Fleet Services

 		1,200 1,200 1,200 1,200 1,200
34000 Telephone Equipment

0 0 0 0 0
35000 Telephone Long Distance

0 0 0 0 0
36000 Equipment Purchase

Miscellaneous equipment purchase

 		400 200 300 300 300
37000 Repair and Maintenance

0 0 0 0 0
38000 Picnic Day Sustainability

0 0 0 0 0
39000 Sheep Dog Trial

0 0 0 0 0
40000 Equipment Rental

0 0 0 0 0
40100 Grandstand Sound - ATS

0 0 0 0 0
40200 Stages

0 0 0 0 0
40300 STL Grandstands

0 0 0 0 0
40400 Golf Cart Rentals

0 0 0 0 0
40500 Table/Chair Rentals

0 0 0 0 0
40600 Portable Restroom Rentals

0 0 0 0 0
40700 Radio Rentals

0 0 0 0 0
40800 Cable Cover Rentals

0 0 0 0 0
50000 First Aid

0 0 0 0 0
51000 Services Rendered

Completion of service requested by a client resulting in payment request

 		1,100 900 900 1,400 1,400
51100 Aggie Host Fees

0 0 0 0 0
51200 Grounds Fees

0 0 0 0 0
51300 Custodial Fees

0 0 0 0 0
51400 Electrical Fees

0 0 0 0 0
51500 Plumbing Fees

0 0 0 0 0
51600 Solid Waste Fees

0 0 0 0 0
51700 Transportation Services Fees

0 0 0 0 0
51800 EH&S Fees

0 0 0 0 0
52000 Publicity

Unitrans ads, posters, frisbees, Schedule of Events, miscellaneous publicity

 		2,700 2,000 2,000 2,000 2,000
53000 Awards

Awards for Student Organization Fair, Parade, Exhibits; Gift Baskets

 		275 200 200 200 200
54000 Signs

Butcher paper, paints, paint brushes, permanent signs, signs for stages

 		250 200 150 150 150
55000 Pre-Week

Pre-week events, awards, and publicity

 		200 200 150 150 150
55999 Volunteer Incentive/Retention

0 0 0 0 0
56000 Volunteer T-shirts

Volunteer shirts

 		3,000 3,000 3,000 3,000 3,000
56500 T-shirts for Resale

Shirts to be resold at Bookstore

 		4,500 4,500 4,700 4,623 4,623
56700 Merchandise for Retail

Purchase products for resale

 		0 1,000 1,000 1,000 1,000
57000 Sound

Sound, equipment rental or purchase, independent contracts for sound providers

 		2,000 2,800 2,800 2,800 2,800
57500 Welcome Reception

Welcome Reception food, room rental, decorations, invitations, and other miscellaneous purchases to thank Picnic Day partners

 		600 600 2,000 1,800 1,800
58000 Staff Development

The systematic use of scientific, technical knowledge, theoretical or practical aspects of a concept, design, discovery or social transformation, to meet
specific objectives or requirements to develop personnel; end of year awards and gifts for Directors

 		1,200 1,000 450 200 200
58500 Staff Food

Food for Picnic Day board (set-up breakfast, day-of breakfast and lunch)

 		0 0 1,000 1,289 1,289
59000 Children's Discovery Fair

Supplies for crafts, exhibits, performances, and booths

 		750 700 700 700 700
59100 Voices of Diversity Forum

0 0 0 0 0
59200 Picnic Day Sustainability

0 0 0 0 0
59300 Animal Events

0 0 0 0 0
59400 Room Reservations

Reserve rooms until third floor Memorial Union is available

 		0 0 0 0 0
59500 Doxie Derby

0 0 3,500 3,500 3,500
70000 Allowance for Uncollectables

0 0 0 0 0
71000 Replacement Reserve

0 0 0 0 0
72000 University Recharge

0 0 0 0 0
79000 OP Tax

33 33 33 33 33
88888 Special Events

0 0 0 0 0
90000 Admin Recharge

2,333 0 0 0 0
90500 Network Recharge

0 0 0 0 0
90600 Creative Media Recharge

250 0 0 0 0
91000 ASUCD

0 0 0 0 0
92000 ASUCD

0 0 0 0 0
93000 Room Reservations

0 0 0 0 0
94000 Grounds

0 0 0 0 0
95000 Custodial

0 0 0 0 0
96000 Electrical

0 0 0 0 0
97000 Plumbing

0 0 0 0 0
98000 Solid Waste

0 0 0 0 0
99000 TAPS

0 0 0 0 0
99500 Environmental Health & Safety Services

0 0 0 0 0
Total Expenses 22,353 20,021 25,574 25,836 25,836
Charts
-12.73% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Stipend
 2017 - 2018 2018 - 2019 2019 - 2020 Proposed President's Final Approved
a Director/Chair

2,863 2,863 3,221 2,849 2,849
b Vice-Chair

1,518 1,708 1,921 1,921 1,921
c Sponsorship Director

1,012 1,139 1,281 1,281 1,281
d Animal Events

759 853 960 960 960
e Entertainment

759 853 960 960 960
f Exhibits

759 853 960 960 960
g Graphics

759 853 960 960 960
h Multicultural Children's Faire

759 853 960 960 960
i Operations

759 853 960 960 960
j Parade

759 853 960 960 960
k Special Projects

759 853 960 0 0
l Student Organization Fair

759 853 960 960 960
m Technical

759 853 960 960 960
n Transportation

759 853 960 960 960
o Volunteer

759 853 960 960 960
p Publicity

759 853 960 960 960
Total Stipend 15,260 16,799 18,903 17,571 17,571
Start-End Weeks Pay Per Week Num. Weeks Quantity Total
a Director/Chair 9/23/2019-6/11/2020 15-45
Excluding:
22-23, 26-29, 40-41 		123.89 23 1 2,849
b Vice-Chair --- 45 1,921.22 1 1 1,921
c Sponsorship Director --- 45 1,280.81 1 1 1,281
d Animal Events --- 45 959.63 1 1 960
e Entertainment --- 45 959.63 1 1 960
f Exhibits --- 45 959.63 1 1 960
g Graphics --- 45 959.63 1 1 960
h Multicultural Children's Faire --- 45 959.63 1 1 960
i Operations --- 45 959.63 1 1 960
j Parade --- 45 959.63 1 1 960
k Special Projects --- --- 0 0 0 0
l Student Organization Fair --- 45 959.63 1 1 960
m Technical --- 45 959.63 1 1 960
n Transportation --- 45 959.63 1 1 960
o Volunteer --- 45 959.63 1 1 960
p Publicity --- 45 959.63 1 1 960
Hourly
 2017 - 2018 2018 - 2019 2019 - 2020 Proposed President's Final Approved
aa Director/Chair (Summer/Fall)

0 0 0 0 0
ab Director/Chair (Winter/Spring)

0 0 0 0 0
bb Vice-Chair (Summer/Fall)

0 0 0 0 0
bc Vice-Chair (Winter/Spring)

0 0 0 0 0
cc Business Director (Fall)

0 0 0 0 0
cd Business Director (Winter/Spring)

0 0 0 0 0
dd Animal Events Director (Fall)

0 0 0 0 0
de Animal Events Director (Winter/Spring)

0 0 0 0 0
ee Entertainment Director (Fall)

0 0 0 0 0
ef Entertainment Director (Winter/Spring)

0 0 0 0 0
ff Exhibits Director (Fall)

0 0 0 0 0
fg Exhibits Director (Winter/Spring)

0 0 0 0 0
gg Graphics Director (Fall)

0 0 0 0 0
gh Graphics Director (Winter/Spring)

0 0 0 0 0
hh Children's Discovery Fair Director (Fall)

0 0 0 0 0
hi Children's Discovery Fair Director (Winter/Spring)

0 0 0 0 0
ii Operations Director (Fall)

0 0 0 0 0
ij Operations Director (Winter/Spring)

0 0 0 0 0
jj Parade Director (Fall)

0 0 0 0 0
jk Parade Director (Winter/Spring)

0 0 0 0 0
kk Student Organization Fair (Fall)

0 0 0 0 0
kl Student Organization Fair (Winter/Spring)

0 0 0 0 0
ll Technical Director (Fall)

0 0 0 0 0
lm Technical Director (Winter/Spring)

0 0 0 0 0
mm Transportation Director (Fall)

0 0 0 0 0
mn Transportation Director (Winter/Spring)

0 0 0 0 0
nn Volunteer Director (Fall)

0 0 0 0 0
no Volunteer Director (Winter/Spring)

0 0 0 0 0
oo Publicity Director (Fall)

0 0 0 0 0
op Publicity Director (Winter/Spring)

0 0 0 0 0
pp Assistant Director (Weeks 1-2)

0 0 0 0 0
pq Assistant Director (Week 3)

0 0 0 0 0
pr Assistant Director (Week 4)

0 0 0 0 0
ps Assistant Director (Spring)

0 0 0 0 0
qq Director 1 (Fall)

0 0 0 0 0
qr Director 1 (Winter/Spring)

0 0 0 0 0
Total Hourly 0 0 0 0 0
Start-End Hours/Week Pay Per Hour Num. Weeks Quantity Total
aa Director/Chair (Summer/Fall) --- 0 0 0 0 0
ab Director/Chair (Winter/Spring) --- 0 0 0 0 0
bb Vice-Chair (Summer/Fall) --- 0 0 0 0 0
bc Vice-Chair (Winter/Spring) --- 0 0 0 0 0
cc Business Director (Fall) --- 0 0 0 0 0
cd Business Director (Winter/Spring) --- 0 0 0 0 0
dd Animal Events Director (Fall) --- 0 0 0 0 0
de Animal Events Director (Winter/Spring) --- 0 0 0 0 0
ee Entertainment Director (Fall) --- 0 0 0 0 0
ef Entertainment Director (Winter/Spring) --- 0 0 0 0 0
ff Exhibits Director (Fall) --- 0 0 0 0 0
fg Exhibits Director (Winter/Spring) --- 0 0 0 0 0
gg Graphics Director (Fall) --- 0 0 0 0 0
gh Graphics Director (Winter/Spring) --- 0 0 0 0 0
hh Children's Discovery Fair Director (Fall) --- 0 0 0 0 0
hi Children's Discovery Fair Director (Winter/Spring) --- 0 0 0 0 0
ii Operations Director (Fall) --- 0 0 0 0 0
ij Operations Director (Winter/Spring) --- 0 0 0 0 0
jj Parade Director (Fall) --- 0 0 0 0 0
jk Parade Director (Winter/Spring) --- 0 0 0 0 0
kk Student Organization Fair (Fall) --- 0 0 0 0 0
kl Student Organization Fair (Winter/Spring) --- 0 0 0 0 0
ll Technical Director (Fall) --- 0 0 0 0 0
lm Technical Director (Winter/Spring) --- 0 0 0 0 0
mm Transportation Director (Fall) --- 0 0 0 0 0
mn Transportation Director (Winter/Spring) --- 0 0 0 0 0
nn Volunteer Director (Fall) --- 0 0 0 0 0
no Volunteer Director (Winter/Spring) --- 0 0 0 0 0
oo Publicity Director (Fall) --- 0 0 0 0 0
op Publicity Director (Winter/Spring) --- 0 0 0 0 0
pp Assistant Director (Weeks 1-2) --- 0 0 0 0 0
pq Assistant Director (Week 3) --- 0 0 0 0 0
pr Assistant Director (Week 4) --- 0 0 0 0 0
ps Assistant Director (Spring) --- 0 0 0 0 0
qq Director 1 (Fall) --- 0 0 0 0 0
qr Director 1 (Winter/Spring) --- 0 0 0 0 0
Career
 2017 - 2018 2018 - 2019 2019 - 2020 Proposed President's Final Approved
There are no Career entries.
Total Career 0 0 0 0 0
Start-End Num. Months Paid Pay Per Month Quantity Total
There are no stipend entries.
Employee Benefits
 2017 - 2018 2018 - 2019 2019 - 2020 Proposed President's Final Approved
a Total Stipend + Hourly Salaries 15,260 16,799 18,903 17,571 17,571
b Total Career 0 0 0 0 0
Total General Assistance 15,260 16,799 18,903 17,571 17,571
Employee Benefits Casual (a * 0.01900) 229 287 359 334 334
Employee Benefits Career (b * 0.53980) 0 0 0 0 0
General Automotive Employee Liability ((a+b) * 0.00639) 0 111 121 112 112
Composite Benefit Rate ((a+b) * 0.00220) 0 35 42 39 39
Total Employee Benefits 229 433 522 485 485