Whole Earth Festival

2013 - 2014

Previous Years
Things To Do
Prepared By
  • Lauren Cockrell
Budget No.
  • 8041961
Charts
66.6% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

2011 - 2012 2012 - 2013 2013 - 2014 Proposed President's Final Approved
Income 100,848 100,848 109,975 111,775 105,875
Expenses
 2011 - 2012 2012 - 2013 2013 - 2014 Proposed President's Final Approved
General Assistance / Benefits 5,106 5,106 13,179 13,179 13,179
Administrative / Programmatic 95,742 96,248 96,965 97,039 92,696
Total Expense 100,848 101,354 110,144 110,218 105,875
Reconciliation
 2011 - 2012 2012 - 2013 2013 - 2014 Proposed President's Final Approved
Subsidy 0 0 0 0 0
Transfers To/From Reserve 0 -506 -169 1,557 0
Charts
9.05% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Income
 2011 - 2012 2012 - 2013 2013 - 2014 Proposed President's Final Approved
---

2,750 2,750 4,525 4,525 4,525
---

0 0 0 0 0
11000 Craft Booths

66,076 66,076 75,000 75,000 75,000
12000 Coffee Booth

0 0 0 0 0
13000 Food Booths

25,750 25,750 29,450 25,250 25,250
13001 Ice Sales

0 0 0 0 0
14000 Education Booths

0 0 0 0 0
14001 Service Booths

0 0 0 0 0
15000 ---

1,287 1,287 0 0 0
16000 Application Fees

3,300 3,300 0 0 0
16500 Dish Collection

1,385 1,385 1,000 7,000 1,100
16501 ---

0 0 0 0 0
16800 ---

0 0 0 0 0
16900 Donations

0 0 0 0 0
17000 Refunds

0 0 0 0 0
18000 Misc. Income

300 300 0 0 0
19000 Over and Short

0 0 0 0 0
20000 Rental

0 0 0 0 0
200000 Rental

0 0 0 0 0
X Sponsorships and Advertisements

0 0 0 0 0
Total Income 100,848 100,848 109,975 111,775 105,875
Charts
-0.74% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Expenses
 2011 - 2012 2012 - 2013 2013 - 2014 Proposed President's Final Approved
---

Transportation to retreat paid for by staff, all other in Logistics

 		1,600 1,600 0 1,000 0
---

0 0 0 0 0
21000 Common Goods Assessment

0 0 0 0 0
30000 Copying & Printing

Office paper (not for publicity)

 		150 150 150 150 150
31000 Mail

Mail

 		350 350 350 350 350
32000 Office Supplies

Office supplies

 		200 200 200 200 200
34000 Telephone Equipment

Karma Dome telephone

 		1,100 1,100 600 600 600
35000 Telephone Long Distance

Long distance calls outside of locality

 		500 500 100 100 100
36000 Equipment purchase

Supplies generally from ACE meant only for Logistics

 		600 600 5,183 5,200 5,000
37000 Repair & Maintenance

General office maintenance

 		200 200 200 200 200
40000 Equipment Rental

Sound and golf carts (no independent contractors included)

 		100 100 960 960 1,000
51000 Services Rendered

External services rendered (rents including independent contractors, e.g. tents, sound, restrooms)

 		16,850 16,850 24,335 24,335 24,335
52000 Publicity

Program, posters, and flyers (non-office printing)

 		3,000 3,000 1,500 2,500 1,500
52500 Programs

0 0 0 0 0
53000 Security

Under university cost: TAPS

 		10,200 10,200 11,200 11,200 11,200
53500 Parking

0 0 0 0 0
53600 Materials Fee (Grounds)

0 0 0 0 0
54000 Chaos Control

Costs concerning Karma Patrol e.g. T-shirts, ink, Karma Dome decor, supplies for Karma Patrol meeting

 		2,469 2,469 4,475 4,475 4,475
55000 Reservation

Microphones for various stages

 		28,650 28,650 1,047 1,047 1,047
55002 Kids Space

Most resources are already in office

 		0 0 150 100 100
55003 Entertainment

Bands for quad and cedar stage

 		0 0 8,000 8,000 8,000
55004 Dance Stage

Paying performers

 		0 0 1,600 1,600 1,600
55005 Quad Stage

Water bottles

 		0 0 30 30 30
55006 Cedar Stage

Water bottles

 		0 0 50 50 50
55007 Hydration (Water) Station

10x10 tent, misters, voids, etc.

 		0 0 300 50 200
55008 Education

Presenters, renting rooms, etc.

 		0 0 1,500 1,500 1,500
55009 Art

Display resources, artistic presentation

 		0 0 900 900 500
55010 First Aid

First aid supplies

 		0 0 100 100 100
55011 Sacred Space

Ambiance

 		0 0 100 100 100
55012 Compost & Recycling

Gloves, tarps, lights, etc.

 		0 0 300 300 200
55013 Night Ninjas

Bandanas, food, flash lights, etc.

 		0 0 125 125 125
55014 Experiential Space

Sound equipment and ambiance

 		0 0 250 250 200
55015 Space Keepers

Hats, clip boards, etc.

 		0 0 60 60 60
55016 Hoop Space

Ambiance, sound equipment

 		0 0 50 50 50
55017 Layout

Flags, chalk, etc.

 		0 0 100 100 100
55999 Volunteer Incentive/Retention

0 0 0 0 0
56000 Food Booths

Ice for food vendors ($200-800 loss)

 		4,000 4,000 5,000 5,000 4,000
56001 WERC (Reusable Dishes Program)

Whole Earth Reusable Collective

 		0 0 7,000 7,000 6,000
56002 Chaos Control Foods

Catering meals for volunteers including Abba Daba Rentals

 		0 0 4,000 4,000 4,000
56003 Coffee Booth

0 0 0 0 0
57000 Staff Development

Costs associated with staff development including food and retreat and green tortoise ($800)

 		700 700 3,500 3,500 2,500
58000 Environmental Deposit Returns

Refund for compliant food vendors, mostly waived this year

 		4,000 4,000 1,000 4,000 1,000
59000 Insurance

General liability insurance, fire insurance

 		2,073 2,073 2,073 2,073 2,073
70000 Allowance for Uncollectables

0 0 0 0 0
71000 Replacement Reserve

Capital reserves for WEF

 		2,000 2,000 6,643 2,000 6,217
72000 University Recharge

Internal university services e.g. OM Grounds, Facilities, Academic Technologies, Freeborn Hall booking

 		15,700 15,700 2,500 2,500 2,500
79000 OP Tax

0 506 34 34 34
90000 Admin Recharge

1,300 1,300 1,300 1,300 1,300
90500 Network Recharge

0 0 0 0 0
90600 Creative Media Recharge

0 0 0 0 0
90700 ---

0 0 0 0 0
91000 ASUCD

0 0 0 0 0
92000 ASUCD

0 0 0 0 0
92700 Creative Media Marketing Recharge

0 0 0 0 0
93000 ASUCD

0 0 0 0 0
94000 Misc.

0 0 0 0 0
Total Expenses 95,742 96,248 96,965 97,039 92,696
Charts
-158.11% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Stipend
 2011 - 2012 2012 - 2013 2013 - 2014 Proposed President's Final Approved
Zf Coffee Booth Manager

0 0 0 0 0
a Point Director

2,520 2,520 2,520 2,520 2,520
b Unit Director

2,520 2,520 2,520 2,520 2,520
c Donations Coordinator

0 0 140 140 140
d Art Space Coordinator

0 0 280 280 280
e Cedar Stage Manager

0 0 240 240 240
f Compost & Recycling Coordinator

0 0 480 480 480
g Craft Booths Coordinator

0 0 480 480 480
h Dance Stage Manager

0 0 280 280 280
i Den Parent

0 0 280 280 280
j Educational Program Coordinator

0 0 480 480 480
k Email & Nonviolence Workshop Coordinator

0 0 140 140 140
l Entertainment Coordinator

0 0 240 240 240
m Experiential Space Coordinator

0 0 120 120 120
n Prometheus Stage Manager

0 0 120 120 120
o First Aid Coordinator

0 0 120 120 120
p Kids Space Coordinator

0 0 240 240 240
q Chaos Control Coordinator

0 0 480 480 480
r Chaos Control Foods Coordinator

0 0 240 240 240
s Layout Coordinator

0 0 280 280 280
t Logistics Coordinator

0 0 480 480 480
u NightKeeping (Security) Coordinator

0 0 280 280 280
v Flow Control (Parking) Coordinator

0 0 280 280 280
w Publicity Coordinator

0 0 280 280 280
x Quad Stage Manager

0 0 480 480 480
y Sacred Space Coordinator

0 0 240 240 240
z Service Booths Coordinator

0 0 170 170 170
za Spacekeepers (Security) Coordinator

0 0 280 280 280
zb Whole Earth Reusables Cooperative Coordinator

0 0 480 480 480
zc Hydration Station Manager

0 0 120 120 120
zd Program Coordinator

0 0 120 120 120
ze Hoop Space Coordinator

0 0 120 120 120
zg Food Booths Coordinator

0 0 0 0 0
zh Entertainment Assistant

0 0 0 0 0
zi Quad Stage Assistant

0 0 0 0 0
zj Bicentennial Coordinator

0 0 0 0 0
zj Staff Development Coordinator

0 0 0 0 0
zk Spirit Space Coordinator

0 0 0 0 0
Total Stipend 5,040 5,040 13,010 13,010 13,010
Start-End Weeks Pay Per Week Num. Weeks Quantity Total
Zf Coffee Booth Manager --- --- 0 0 0 0
a Point Director 9/15/13-5/10/14 15-48
Excluded:
28-30, 42		 84.00 30 1 2,520
b Unit Director 9/15/13-5/10/14 15-48
Excluded:
28-30, 42 		84.00 30 1 2,520
c Donations Coordinator --- --- 140.00 1 1 140
d Art Space Coordinator --- --- 280.00 1 1 280
e Cedar Stage Manager --- --- 240.00 1 1 240
f Compost & Recycling Coordinator --- --- 480.00 1 1 480
g Craft Booths Coordinator --- --- 480.00 1 1 480
h Dance Stage Manager --- --- 280.00 1 1 280
i Den Parent --- --- 280.00 1 1 280
j Educational Program Coordinator --- --- 480.00 1 1 480
k Email & Nonviolence Workshop Coordinator --- --- 140.00 1 1 140
l Entertainment Coordinator --- --- 240.00 1 1 240
m Experiential Space Coordinator --- --- 120.00 1 1 120
n Prometheus Stage Manager --- --- 120.00 1 1 120
o First Aid Coordinator --- --- 120.00 1 1 120
p Kids Space Coordinator --- --- 240.00 1 1 240
q Chaos Control Coordinator --- --- 480.00 1 1 480
r Chaos Control Foods Coordinator --- --- 240.00 1 1 240
s Layout Coordinator --- --- 280.00 1 1 280
t Logistics Coordinator --- --- 480.00 1 1 480
u NightKeeping (Security) Coordinator --- --- 280.00 1 1 280
v Flow Control (Parking) Coordinator --- --- 280.00 1 1 280
w Publicity Coordinator --- --- 280.00 1 1 280
x Quad Stage Manager --- --- 480.00 1 1 480
y Sacred Space Coordinator --- --- 240.00 1 1 240
z Service Booths Coordinator --- --- 170.00 1 1 170
za Spacekeepers (Security) Coordinator --- --- 280.00 1 1 280
zb Whole Earth Reusables Cooperative Coordinator --- --- 480.00 1 1 480
zc Hydration Station Manager --- --- 120.00 1 1 120
zd Program Coordinator --- --- 120.00 1 1 120
ze Hoop Space Coordinator --- --- 120.00 1 1 120
zg Food Booths Coordinator --- --- 0 0 0 0
zh Entertainment Assistant --- --- 0 0 0 0
zi Quad Stage Assistant --- --- 0 0 0 0
zj Bicentennial Coordinator --- --- 0 0 0 0
zj Staff Development Coordinator --- --- 0 0 0 0
zk Spirit Space Coordinator --- --- 0 0 0 0
Hourly
 2011 - 2012 2012 - 2013 2013 - 2014 Proposed President's Final Approved
---

0 0 0 0 0
aa Unit Director (Summer/Fall)

0 0 0 0 0
aaa Unit Director (Summer move)

0 0 0 0 0
ab Unit Director (Winter/Spring)

0 0 0 0 0
ac Unit Director (Summer/Fall)

0 0 0 0 0
ad Unit Director (Winter)

0 0 0 0 0
ae Unit Director (Spring)

0 0 0 0 0
bb Point Director (Summer/Fall)

0 0 0 0 0
bba Point Director (Summer move)

0 0 0 0 0
bc Point Director (Winter/Spring

0 0 0 0 0
bd Point Director (Winter)

0 0 0 0 0
be Point Director (Spring)

0 0 0 0 0
c Logistics Coordinator (Winter/Spring)

0 0 0 0 0
d Crafts Booth Coordinator (Winter/Spring)

0 0 0 0 0
e Entertainment Coordinators (Winter/Spring)

0 0 0 0 0
f Chaos Control Coordinators (Winter/Spring)

0 0 0 0 0
g Food Booth Coordinators (Winter/Spring)

0 0 0 0 0
h Publicity Coordinators (Winter/Spring)

0 0 0 0 0
i Program Coordinators (Winter/Spring)

0 0 0 0 0
j Donations Coordinator (Winter/Spring)

0 0 0 0 0
k Art Space Coordinator (Winter/Spring)

0 0 0 0 0
l Cedar Stage Manager (Winter/Spring)

0 0 0 0 0
m Compost and Recycling Coordinator (Winter/Spring)

0 0 0 0 0
n Dance Stage Manager (Winter/Spring)

0 0 0 0 0
o Educational Program Coordinator (Winter/Spring)

0 0 0 0 0
p Experiential Space Coordinator (Winter/Spring)

0 0 0 0 0
q Kids Space Coordinator (Winter/Spring)

0 0 0 0 0
r Nightkeeping (Security) Coordinator (Winter/Spring)

0 0 0 0 0
s Flow Control (Parking) Coordinator (Winter/Spring)

0 0 0 0 0
t Quad Stage Manager (Winter/Spring)

0 0 0 0 0
u Service Booths Coordinator (Winter/Spring)

0 0 0 0 0
v Spacekeeping (Security) Coordinator (Winter/Spring)

0 0 0 0 0
w Whole Earth Reusables Cooperative Coordinator (Winter/Spring)

0 0 0 0 0
x Coffee Booth Manager (Winter/Spring)

0 0 0 0 0
y Quad Stage Assistant (Winter/Spring)

0 0 0 0 0
z Chaos Control Foods (Winter/Spring)

0 0 0 0 0
Total Hourly 0 0 0 0 0
Start-End Hours/Week Pay Per Hour Num. Weeks Quantity Total
--- --- 0 0 0 0 0
aa Unit Director (Summer/Fall) --- 0 0 0 0 0
aaa Unit Director (Summer move) --- 0 0 0 0 0
ab Unit Director (Winter/Spring) --- 0 0 0 0 0
ac Unit Director (Summer/Fall) --- 0 0 0 0 0
ad Unit Director (Winter) --- 0 0 0 0 0
ae Unit Director (Spring) --- 0 0 0 0 0
bb Point Director (Summer/Fall) --- 0 0 0 0 0
bba Point Director (Summer move) --- 0 0 0 0 0
bc Point Director (Winter/Spring --- 0 0 0 0 0
bd Point Director (Winter) --- 0 0 0 0 0
be Point Director (Spring) --- 0 0 0 0 0
c Logistics Coordinator (Winter/Spring) --- 0 0 0 0 0
d Crafts Booth Coordinator (Winter/Spring) --- 0 0 0 0 0
e Entertainment Coordinators (Winter/Spring) --- 0 0 0 0 0
f Chaos Control Coordinators (Winter/Spring) --- 0 0 0 0 0
g Food Booth Coordinators (Winter/Spring) --- 0 0 0 0 0
h Publicity Coordinators (Winter/Spring) --- 0 0 0 0 0
i Program Coordinators (Winter/Spring) --- 0 0 0 0 0
j Donations Coordinator (Winter/Spring) --- 0 0 0 0 0
k Art Space Coordinator (Winter/Spring) --- 0 0 0 0 0
l Cedar Stage Manager (Winter/Spring) --- 0 0 0 0 0
m Compost and Recycling Coordinator (Winter/Spring) --- 0 0 0 0 0
n Dance Stage Manager (Winter/Spring) --- 0 0 0 0 0
o Educational Program Coordinator (Winter/Spring) --- 0 0 0 0 0
p Experiential Space Coordinator (Winter/Spring) --- 0 0 0 0 0
q Kids Space Coordinator (Winter/Spring) --- 0 0 0 0 0
r Nightkeeping (Security) Coordinator (Winter/Spring) --- 0 0 0 0 0
s Flow Control (Parking) Coordinator (Winter/Spring) --- 0 0 0 0 0
t Quad Stage Manager (Winter/Spring) --- 0 0 0 0 0
u Service Booths Coordinator (Winter/Spring) --- 0 0 0 0 0
v Spacekeeping (Security) Coordinator (Winter/Spring) --- 0 0 0 0 0
w Whole Earth Reusables Cooperative Coordinator (Winter/Spring) --- 0 0 0 0 0
x Coffee Booth Manager (Winter/Spring) --- 0 0 0 0 0
y Quad Stage Assistant (Winter/Spring) --- 0 0 0 0 0
z Chaos Control Foods (Winter/Spring) --- 0 0 0 0 0
Career
 2011 - 2012 2012 - 2013 2013 - 2014 Proposed President's Final Approved
There are no Career entries.
Total Career 0 0 0 0 0
Start-End Num. Months Paid Pay Per Month Quantity Total
There are no stipend entries.
Employee Benefits
 2011 - 2012 2012 - 2013 2013 - 2014 Proposed President's Final Approved
a Total Stipend + Hourly Salaries 5,040 5,040 13,010 13,010 13,010
b Total Career 0 0 0 0 0
Total General Assistance 5,040 5,040 13,010 13,010 13,010
Employee Benefits Casual (a * 0.01300) 66 66 169 169 169
Employee Benefits Career (b * 0.47900) 0 0 0 0 0
General Automotive Employee Liability ((a+b) * 0.00000) 0 0 0 0 0
Composite Benefit Rate ((a+b) * 0.00000) 0 0 0 0 0
Total Employee Benefits 66 66 169 169 169