Whole Earth Festival

2015 - 2016

Previous Years
Things To Do
Prepared By
  • Christopher Myers
Budget No.
  • 8041961
Charts
-5309.52% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

2013 - 2014 2014 - 2015 2015 - 2016 Proposed President's Final Approved
Income 105,875 97,200 112,250 115,000 115,000
Expenses
 2013 - 2014 2014 - 2015 2015 - 2016 Proposed President's Final Approved
General Assistance / Benefits 13,179 13,716 14,121 13,601 13,601
Administrative / Programmatic 92,696 83,589 92,659 92,963 91,863
Total Expense 105,875 97,305 106,780 106,564 105,464
Reconciliation
 2013 - 2014 2014 - 2015 2015 - 2016 Proposed President's Final Approved
Subsidy 0 0 0 0 0
Transfers To/From Reserve 0 -105 5,470 8,436 9,536
Charts
15.48% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Income
 2013 - 2014 2014 - 2015 2015 - 2016 Proposed President's Final Approved
---

4,525 4,200 0 0 0
---

0 0 0 0 0
11000 Craft Booths

75,000 68,000 70,000 68,000 68,000
12000 Coffee Booth

0 600 1,500 1,500 1,500
13000 Food Booths

25,250 24,000 27,000 35,000 35,000
13001 Ice Sales

0 0 900 900 900
14000 Education Booths

0 0 100 100 100
14001 Service Booths

0 0 5,000 5,000 5,000
15000 ---

0 0 0 0 0
16000 Application Fees

0 0 3,250 3,500 3,500
16500 Dish Collection

1,100 400 2,500 500 500
16501 ---

0 0 0 0 0
16800 ---

0 0 0 0 0
16900 Donations

0 0 2,000 500 500
17000 Refunds

0 0 0 0 0
18000 Misc. Income

0 0 0 0 0
19000 Over and Short

0 0 0 0 0
20000 Rental

0 0 0 0 0
200000 Rental

0 0 0 0 0
X Sponsorships and Advertisements

0 0 0 0 0
Total Income 105,875 97,200 112,250 115,000 115,000
Charts
-10.85% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Expenses
 2013 - 2014 2014 - 2015 2015 - 2016 Proposed President's Final Approved
---

0 0 0 0 0
---

0 0 0 0 0
21000 Common Goods Assessment

0 0 0 0 0
30000 Copying & Printing

Office printing (not for publicity or programs)

 		150 50 200 200 200
31000 Mail

Mail

 		350 200 100 50 50
32000 Office Supplies

Office supplies

200 100 100 50 50
34000 Telephone Equipment

Phone & Data payments for office & Karma Dome

 		600 600 1,000 1,014 1,014
35000 Telephone Long Distance

Long distance calls outside of locality

 		100 25 25 1 1
36000 Equipment purchase

Supplies generally from ACE meant only for Logistics

 		5,000 5,000 1,000 1,000 1,000
37000 Repair & Maintenance

Replacement of equipment in office or for festival

 		200 200 200 200 200
40000 Equipment Rental

Rental of equipment (doesn't include independent contractors)

 		1,000 1,000 15,000 15,000 15,000
51000 Services Rendered

External services rendered (rents including independent contractors, e.g. tents, sound, restrooms)

 		24,335 22,000 27,500 25,000 25,000
52000 Publicity

Festival publicity including posters & flyers, non-office printing

 		1,500 1,000 500 0 0
52500 Programs

Programs & blowup schedules

 		0 0 1,000 750 750
53000 Security

Mandatory payment for aggie hosts and police department...

 		11,200 8,000 10,000 12,500 12,500
53500 Parking

Payment for reserved parking lots and core parking permits

 		0 0 3,500 3,000 3,000
53600 Materials Fee (Grounds)

0 0 0 0 0
54000 Chaos Control

Costs concerning Karma Patrol e.g. T-shirts, ink, Karma Dome decor, supplies for Karma Patrol meeting

 		4,475 4,000 4,000 3,000 3,000
55000 Reservation

Reservation of grounds for festival

 		1,047 1,000 1,100 1,100 1,100
55002 Kids Space

Most resources are already in office

 		100 100 250 50 50
55003 Entertainment

Bands for quad and cedar stage

 		8,000 6,000 10,000 8,500 8,500
55004 Dance Stage

Performers on dance stage, including fire performers

 		1,600 1,600 1,500 1,250 1,250
55005 Quad Stage

30 30 0 0 0
55006 Cedar Stage

50 0 0 0 0
55007 Hydration (Water) Station

200 700 0 0 0
55008 Education

Presenters, renting rooms, etc.

 		1,500 1,200 1,000 500 500
55009 Art

Display resources, artistic presentation

 		500 500 250 150 150
55010 First Aid

First aid supplies

 		100 100 50 50 50
55011 Sacred Space

100 100 0 0 0
55012 Compost & Recycling

Gloves, tarps, lights, etc.

 		200 400 750 600 600
55013 Night Ninjas

125 100 0 0 0
55014 Experiential Space

200 200 0 0 0
55015 Space Keepers

60 60 0 0 0
55016 Hoop Space

50 50 0 0 0
55017 Layout

100 60 0 0 0
55999 Volunteer Incentive/Retention

0 0 0 0 0
56000 Food Booths

Ice for food vendors ($200-500 loss)

 		4,000 3,000 1,500 1,500 1,500
56001 WERC (Reusable Dishes Program)

Dish purchases and outside contracting

 		6,000 10,000 5,000 5,000 5,000
56002 Chaos Control Foods

Catering meals for volunteers including Abba Daba Rentals

 		4,000 3,800 2,500 2,500 2,500
56003 Coffee Booth

Purchase of Coffee Beans

 		0 0 300 300 300
57000 Staff Development

Costs associated with staff development including reservations, food, and transportation

 		2,500 1,650 2,000 800 800
58000 Environmental Deposit Returns

Refund for compliant food vendors, mostly waived this year

 		1,000 2,450 0 0 0
59000 Insurance

General liability insurance, fire insurance

 		2,073 2,500 1,000 1,100 0
70000 Allowance for Uncollectables

0 0 0 0 0
71000 Replacement Reserve

Capital reserves for WEF

 		6,217 1,980 0 0 0
72000 University Recharge

2,500 2,500 0 2,500 2,500
79000 OP Tax

34 34 34 36 36
90000 Admin Recharge

1,300 1,300 1,300 5,012 5,012
90500 Network Recharge

0 0 0 0 0
90600 Creative Media Recharge

0 0 0 0 0
90700 ---

0 0 0 0 0
91000 ASUCD

0 0 0 0 0
92000 ASUCD

0 0 0 0 0
92700 Creative Media Marketing Recharge

0 0 0 250 250
93000 ASUCD

0 0 0 0 0
94000 Misc.

0 0 0 0 0
Total Expenses 92,696 83,589 92,659 92,963 91,863
Charts
-2.95% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Stipend
 2013 - 2014 2014 - 2015 2015 - 2016 Proposed President's Final Approved
Zf Coffee Booth Manager

0 120 250 281 281
a Point Director

2,520 2,520 2,520 1,985 1,985
b Unit Director

2,520 2,520 2,520 1,985 1,985
c Donations Coordinator

140 140 250 281 281
d Art Space Coordinator

280 120 300 338 338
e Cedar Stage Manager

240 0 250 282 282
f Compost & Recycling Coordinator

480 480 500 563 563
g Craft Booths Coordinator

480 500 500 563 563
h Dance Stage Manager

280 280 250 281 281
i Den Parent

280 240 150 0 0
j Educational Program Coordinator

480 440 500 338 338
k Email & Nonviolence Workshop Coordinator

140 120 100 0 0
l Entertainment Coordinator

240 280 500 563 563
m Experiential Space Coordinator

120 160 150 169 169
n Prometheus Stage Manager

120 120 250 169 169
o First Aid Coordinator

120 240 150 281 281
p Kids Space Coordinator

240 280 300 338 338
q Chaos Control Coordinator

480 480 500 563 563
r Chaos Control Foods Coordinator

240 480 500 563 563
s Layout Coordinator

280 140 0 0 0
t Logistics Coordinator

480 480 500 563 563
u NightKeeping (Security) Coordinator

280 280 300 338 338
v Flow Control (Parking) Coordinator

280 280 300 338 338
w Publicity Coordinator

280 180 250 281 281
x Quad Stage Manager

480 480 300 281 281
y Sacred Space Coordinator

240 240 150 169 169
z Service Booths Coordinator

170 280 250 281 281
za Spacekeepers (Security) Coordinator

280 280 300 338 338
zb Whole Earth Reusables Cooperative Coordinator

480 480 500 563 563
zc Hydration Station Manager

120 120 0 0 0
zd Program Coordinator

120 180 250 281 281
ze Hoop Space Coordinator

120 120 150 169 169
zg Food Booths Coordinator

0 480 250 281 281
zh Entertainment Assistant

0 0 0 0 0
zi Quad Stage Assistant

0 0 0 0 0
zj Bicentennial Coordinator

0 0 0 0 0
zj Staff Development Coordinator

0 0 0 0 0
zk Spirit Space Coordinator

0 0 0 0 0
Total Stipend 13,010 13,540 13,940 13,426 13,426
Start-End Weeks Pay Per Week Num. Weeks Quantity Total
Zf Coffee Booth Manager 9/21/15-6/9/16 37 281.25 1 1 281
a Point Director 9/21/15-6/9/16 14-50
Excluded:
25-40		 94.50 21 1 1,985
b Unit Director 9/21/15-6/9/16 29-50
Excluded:
40		 94.50 21 1 1,985
c Donations Coordinator 9/21/15-6/9/16 37 281.25 1 1 281
d Art Space Coordinator 9/21/15-6/9/16 37 168.75 1 2 338
e Cedar Stage Manager 9/21/15-6/9/16 37 281.75 1 1 282
f Compost & Recycling Coordinator 9/21/15-6/9/16 37 281.25 1 2 563
g Craft Booths Coordinator 9/21/15-6/9/16 37 281.25 1 2 563
h Dance Stage Manager 9/21/15-6/9/16 37 281.25 1 1 281
i Den Parent 9/21/15-6/9/16 37 270.00 1 0 0
j Educational Program Coordinator 9/21/15-6/9/16 37 168.75 1 2 338
k Email & Nonviolence Workshop Coordinator 9/21/15-6/9/16 37 135.00 1 0 0
l Entertainment Coordinator 9/21/15-6/9/16 37 281.25 1 2 563
m Experiential Space Coordinator 9/21/15-6/9/16 37 168.75 1 1 169
n Prometheus Stage Manager 9/21/15-6/9/16 37 168.75 1 1 169
o First Aid Coordinator 9/21/15-6/9/16 37 281.25 1 1 281
p Kids Space Coordinator 9/21/15-6/9/16 37 168.75 1 2 338
q Chaos Control Coordinator 9/21/15-6/9/16 37 281.25 1 2 563
r Chaos Control Foods Coordinator 9/21/15-6/9/16 37 281.25 1 2 563
s Layout Coordinator --- 37 140.00 1 0 0
t Logistics Coordinator 9/21/15-6/9/16 37 281.25 1 2 563
u NightKeeping (Security) Coordinator 9/21/15-6/9/16 37 168.75 1 2 338
v Flow Control (Parking) Coordinator 9/21/15-6/9/16 37 168.75 1 2 338
w Publicity Coordinator 9/21/15-6/9/16 37 281.25 1 1 281
x Quad Stage Manager 9/21/15-6/9/16 37 281.25 1 1 281
y Sacred Space Coordinator 9/21/15-6/9/16 37 168.75 1 1 169
z Service Booths Coordinator 9/21/15-6/9/16 37 281.25 1 1 281
za Spacekeepers (Security) Coordinator 9/21/15-6/9/16 37 168.75 1 2 338
zb Whole Earth Reusables Cooperative Coordinator 9/21/15-6/9/16 37 281.25 1 2 563
zc Hydration Station Manager --- 37 120.00 1 0 0
zd Program Coordinator 9/21/15-6/9/16 37 281.25 1 1 281
ze Hoop Space Coordinator 9/21/15-6/9/16 37 168.75 1 1 169
zg Food Booths Coordinator 9/21/15-6/9/16 37 281.25 1 1 281
zh Entertainment Assistant --- --- 0 0 0 0
zi Quad Stage Assistant --- --- 0 0 0 0
zj Bicentennial Coordinator --- --- 0 0 0 0
zj Staff Development Coordinator --- --- 0 0 0 0
zk Spirit Space Coordinator --- --- 0 0 0 0
Hourly
 2013 - 2014 2014 - 2015 2015 - 2016 Proposed President's Final Approved
---

0 0 0 0 0
aa Unit Director (Summer/Fall)

0 0 0 0 0
aaa Unit Director (Summer move)

0 0 0 0 0
ab Unit Director (Winter/Spring)

0 0 0 0 0
ac Unit Director (Summer/Fall)

0 0 0 0 0
ad Unit Director (Winter)

0 0 0 0 0
ae Unit Director (Spring)

0 0 0 0 0
bb Point Director (Summer/Fall)

0 0 0 0 0
bba Point Director (Summer move)

0 0 0 0 0
bc Point Director (Winter/Spring

0 0 0 0 0
bd Point Director (Winter)

0 0 0 0 0
be Point Director (Spring)

0 0 0 0 0
c Logistics Coordinator (Winter/Spring)

0 0 0 0 0
d Crafts Booth Coordinator (Winter/Spring)

0 0 0 0 0
e Entertainment Coordinators (Winter/Spring)

0 0 0 0 0
f Chaos Control Coordinators (Winter/Spring)

0 0 0 0 0
g Food Booth Coordinators (Winter/Spring)

0 0 0 0 0
h Publicity Coordinators (Winter/Spring)

0 0 0 0 0
i Program Coordinators (Winter/Spring)

0 0 0 0 0
j Donations Coordinator (Winter/Spring)

0 0 0 0 0
k Art Space Coordinator (Winter/Spring)

0 0 0 0 0
l Cedar Stage Manager (Winter/Spring)

0 0 0 0 0
m Compost and Recycling Coordinator (Winter/Spring)

0 0 0 0 0
n Dance Stage Manager (Winter/Spring)

0 0 0 0 0
o Educational Program Coordinator (Winter/Spring)

0 0 0 0 0
p Experiential Space Coordinator (Winter/Spring)

0 0 0 0 0
q Kids Space Coordinator (Winter/Spring)

0 0 0 0 0
r Nightkeeping (Security) Coordinator (Winter/Spring)

0 0 0 0 0
s Flow Control (Parking) Coordinator (Winter/Spring)

0 0 0 0 0
t Quad Stage Manager (Winter/Spring)

0 0 0 0 0
u Service Booths Coordinator (Winter/Spring)

0 0 0 0 0
v Spacekeeping (Security) Coordinator (Winter/Spring)

0 0 0 0 0
w Whole Earth Reusables Cooperative Coordinator (Winter/Spring)

0 0 0 0 0
x Coffee Booth Manager (Winter/Spring)

0 0 0 0 0
y Quad Stage Assistant (Winter/Spring)

0 0 0 0 0
z Chaos Control Foods (Winter/Spring)

0 0 0 0 0
Total Hourly 0 0 0 0 0
Start-End Hours/Week Pay Per Hour Num. Weeks Quantity Total
--- --- 0 0 0 0 0
aa Unit Director (Summer/Fall) --- 0 0 0 0 0
aaa Unit Director (Summer move) --- 0 0 0 0 0
ab Unit Director (Winter/Spring) --- 0 0 0 0 0
ac Unit Director (Summer/Fall) --- 0 0 0 0 0
ad Unit Director (Winter) --- 0 0 0 0 0
ae Unit Director (Spring) --- 0 0 0 0 0
bb Point Director (Summer/Fall) --- 0 0 0 0 0
bba Point Director (Summer move) --- 0 0 0 0 0
bc Point Director (Winter/Spring --- 0 0 0 0 0
bd Point Director (Winter) --- 0 0 0 0 0
be Point Director (Spring) --- 0 0 0 0 0
c Logistics Coordinator (Winter/Spring) --- 0 0 0 0 0
d Crafts Booth Coordinator (Winter/Spring) --- 0 0 0 0 0
e Entertainment Coordinators (Winter/Spring) --- 0 0 0 0 0
f Chaos Control Coordinators (Winter/Spring) --- 0 0 0 0 0
g Food Booth Coordinators (Winter/Spring) --- 0 0 0 0 0
h Publicity Coordinators (Winter/Spring) --- 0 0 0 0 0
i Program Coordinators (Winter/Spring) --- 0 0 0 0 0
j Donations Coordinator (Winter/Spring) --- 0 0 0 0 0
k Art Space Coordinator (Winter/Spring) --- 0 0 0 0 0
l Cedar Stage Manager (Winter/Spring) --- 0 0 0 0 0
m Compost and Recycling Coordinator (Winter/Spring) --- 0 0 0 0 0
n Dance Stage Manager (Winter/Spring) --- 0 0 0 0 0
o Educational Program Coordinator (Winter/Spring) --- 0 0 0 0 0
p Experiential Space Coordinator (Winter/Spring) --- 0 0 0 0 0
q Kids Space Coordinator (Winter/Spring) --- 0 0 0 0 0
r Nightkeeping (Security) Coordinator (Winter/Spring) --- 0 0 0 0 0
s Flow Control (Parking) Coordinator (Winter/Spring) --- 0 0 0 0 0
t Quad Stage Manager (Winter/Spring) --- 0 0 0 0 0
u Service Booths Coordinator (Winter/Spring) --- 0 0 0 0 0
v Spacekeeping (Security) Coordinator (Winter/Spring) --- 0 0 0 0 0
w Whole Earth Reusables Cooperative Coordinator (Winter/Spring) --- 0 0 0 0 0
x Coffee Booth Manager (Winter/Spring) --- 0 0 0 0 0
y Quad Stage Assistant (Winter/Spring) --- 0 0 0 0 0
z Chaos Control Foods (Winter/Spring) --- 0 0 0 0 0
Career
 2013 - 2014 2014 - 2015 2015 - 2016 Proposed President's Final Approved
There are no Career entries.
Total Career 0 0 0 0 0
Start-End Num. Months Paid Pay Per Month Quantity Total
There are no stipend entries.
Employee Benefits
 2013 - 2014 2014 - 2015 2015 - 2016 Proposed President's Final Approved
a Total Stipend + Hourly Salaries 13,010 13,540 13,940 13,426 13,426
b Total Career 0 0 0 0 0
Total General Assistance 13,010 13,540 13,940 13,426 13,426
Employee Benefits Casual (a * 0.01300) 169 176 181 175 175
Employee Benefits Career (b * 0.51700) 0 0 0 0 0
General Automotive Employee Liability ((a+b) * 0.00000) 0 0 0 0 0
Composite Benefit Rate ((a+b) * 0.00000) 0 0 0 0 0
Total Employee Benefits 169 176 181 175 175