Picnic Day

2016 - 2017

Previous Years
Things To Do
Prepared By
  • Grace Scott
Budget No.
  • 8041521
Charts
3.37% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

2014 - 2015 2015 - 2016 2016 - 2017 Proposed President's Final Approved
Income 25,500 30,500 33,000 47,600 47,600
Expenses
 2014 - 2015 2015 - 2016 2016 - 2017 Proposed President's Final Approved
General Assistance / Benefits 2,644 12,505 13,721 14,069 14,069
Administrative / Programmatic 35,694 23,314 24,419 21,495 21,945
Total Expense 38,338 35,819 38,140 35,564 36,014
Reconciliation
 2014 - 2015 2015 - 2016 2016 - 2017 Proposed President's Final Approved
Subsidy 12,838 5,319 5,140 -12,036 -11,586
Transfers To/From Reserve 0 0 0 0 0
Charts
8.2% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Income
 2014 - 2015 2015 - 2016 2016 - 2017 Proposed President's Final Approved
00001 Entry Fee/Deposit Gain

0 0 0 0 0
11000 Food Sales

8,000 8,000 8,000 9,000 9,000
12000 Student Org. Entry Fee/Deposit Gain

500 500 500 600 600
13000 Picnic Day Retail

2,000 0 0 0 0
14000 Picnic Day T-shirts

7,000 7,000 7,000 8,000 8,000
15000 Business Sponsor Income

8,000 15,000 17,500 30,000 30,000
16000 ---

0 0 0 0 0
17000 Refunds

0 0 0 0 0
18000 Bad Checks

0 0 0 0 0
19000 Over and Short

0 0 0 0 0
20000 Student Affairs allocation

0 0 0 0 0
21000 AT&T payment

0 0 0 0 0
22000 Foundation

0 0 0 0 0
Total Income 25,500 30,500 33,000 47,600 47,600
Charts
-4.74% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Expenses
 2014 - 2015 2015 - 2016 2016 - 2017 Proposed President's Final Approved
---

0 0 0 0 0
00001 Crowd Control

0 0 0 0 0
00001 Large Stage/Production Rentals

0 0 0 0 0
00002 Table/Chair/Booth Rentals

0 0 0 0 0
00004 Permits

0 0 0 0 0
100000 Grandstand Sound - ATS

0 0 0 0 0
101000 Stages BP Productions

0 0 0 0 0
102000 STL Grandstands

0 0 0 0 0
103000 Golf Carts

0 0 0 0 0
104000 A Grand Affair

0 0 0 0 0
105000 Portable Restrooms

0 0 0 0 0
106000 Radios

0 0 0 0 0
107000 Room Rentals and Fees

0 0 0 0 0
108000 Cable Covers

0 0 0 0 0
109000 Aggie Host Services

0 0 0 0 0
110000 Supplies

0 0 0 0 0
21000 Common Goods Assessment

0 0 0 347 347
30000 Copying & Printing

1,100 700 700 360 360
31000 Mail

100 10 15 12 12
32000 Office Supplies

850 500 600 500 500
32100 Supplies

0 0 0 0 0
33000 Transportation

1,800 1,500 1,500 1,200 1,200
34000 Telephone Equipment

310 750 750 0 0
35000 Telephone Long Distance

25 10 10 0 0
36000 Equipment Purchase

700 400 400 150 150
37000 Repair and Maintenance

0 0 0 0 0
38000 Picnic Day Sustainability

0 0 0 0 0
39000 Sheep Dog Trial

0 0 0 0 0
40000 Equipment Rental

0 0 0 0 0
40100 Grandstand Sound - ATS

0 0 0 0 0
40200 Stages

0 0 0 0 0
40300 STL Grandstands

0 0 0 0 0
40400 Golf Cart Rentals

0 0 0 0 0
40500 Table/Chair Rentals

0 0 0 0 0
40600 Portable Restroom Rentals

0 0 0 0 0
40700 Radio Rentals

0 0 0 0 0
40800 Cable Cover Rentals

0 0 0 0 0
50000 First Aid

0 0 0 0 0
51000 Services Rendered

9,000 0 0 950 950
51100 Aggie Host Fees

0 0 0 0 0
51200 Grounds Fees

0 0 0 0 0
51300 Custodial Fees

0 0 0 0 0
51400 Electrical Fees

0 0 0 0 0
51500 Plumbing Fees

0 0 0 0 0
51600 Solid Waste Fees

0 0 0 0 0
51700 Transportation Services Fees

0 0 0 0 0
51800 EH&S Fees

0 0 0 0 0
52000 Publicity

3,500 3,000 3,000 2,700 2,700
53000 Awards

350 200 300 200 200
54000 Signs

0 0 200 0 0
55000 Pre-Week

500 200 300 150 150
55999 Volunteer Incentive/Retention

0 0 0 0 0
56000 Volunteer T-shirts

4,000 4,000 4,000 3,800 3,800
56500 T-shirts for Resale

3,500 3,500 3,500 4,000 4,000
56700 Merchandise for Retail

500 0 0 0 0
57000 Sound

3,500 3,000 3,200 2,150 2,150
57500 Welcome Reception

300 100 200 300 300
58000 Staff Development

1,000 800 1,000 800 800
58500 Staff Food

0 0 0 0 0
59000 Children's Discovery Fair

750 750 850 400 850
59100 Voices of Diversity Forum

0 0 0 0 0
59200 Picnic Day Sustainability

400 200 0 0 0
59300 Animal Events

1,300 1,000 1,200 1,300 1,300
59400 Room Reservations

0 0 0 0 0
59500 Doxie Derby

0 0 0 0 0
70000 Allowance for Uncollectables

0 0 0 0 0
71000 Replacement Reserve

0 0 0 0 0
72000 University Recharge

0 0 0 0 0
79000 OP Tax

12 13 13 33 33
88888 Special Events

0 0 0 0 0
90000 Admin Recharge

647 1,831 1,831 1,923 1,923
90500 Network Recharge

0 0 0 0 0
90600 Creative Media Recharge

800 800 800 200 200
91000 ASUCD

0 0 0 0 0
92000 ASUCD

0 0 0 0 0
93000 Room Reservations

750 50 50 20 20
94000 Grounds

0 0 0 0 0
95000 Custodial

0 0 0 0 0
96000 Electrical

0 0 0 0 0
97000 Plumbing

0 0 0 0 0
98000 Solid Waste

0 0 0 0 0
99000 TAPS

0 0 0 0 0
99500 Environmental Health & Safety Services

0 0 0 0 0
Total Expenses 35,694 23,314 24,419 21,495 21,945
Charts
-9.72% Difference from Last Year

Gained Money

No Change

Lost Money

No Last Year Information

Stipend
 2014 - 2015 2015 - 2016 2016 - 2017 Proposed President's Final Approved
a Director/Chair

2,610 2,545 2,545 2,863 2,863
b Vice-Chair

0 1,200 1,200 1,350 1,350
c Sponsorship Director

0 800 700 900 900
d Animal Events

0 600 700 675 675
e Entertainment

0 600 700 675 675
f Exhibits

0 600 700 675 675
g Graphics

0 600 700 675 675
h Multicultural Children's Faire

0 600 700 675 675
i Operations

0 600 700 675 675
j Parade

0 600 700 675 675
k Special Projects

0 600 700 675 675
l Student Organization Fair

0 600 700 675 675
m Technical

0 600 700 675 675
n Transportation

0 600 700 675 675
o Volunteer

0 600 700 675 675
p Publicity

0 600 700 675 675
Total Stipend 2,610 12,345 13,545 13,888 13,888
Start-End Weeks Pay Per Week Num. Weeks Quantity Total
a Director/Chair 10/7/16-6/3/17 16-50
Excluded:
23,24-28, 40,41		 110.12 26 1 2,863
b Vice-Chair 5/28/17-6/3/17 52 1,350.00 1 1 1,350
c Sponsorship Director 5/28/17-6/3/17 52 900.00 1 1 900
d Animal Events 5/28/17-6/3/17 52 675.00 1 1 675
e Entertainment 5/28/17-6/3/17 52 675.00 1 1 675
f Exhibits 5/28/17-6/3/17 52 675.00 1 1 675
g Graphics 5/28/17-6/3/17 52 675.00 1 1 675
h Multicultural Children's Faire 5/28/17-6/3/17 52 675.00 1 1 675
i Operations 5/28/17-6/3/17 52 675.00 1 1 675
j Parade 5/28/17-6/3/17 52 675.00 1 1 675
k Special Projects 5/28/17-6/3/17 52 675.00 1 1 675
l Student Organization Fair 5/28/17-6/3/17 52 675.00 1 1 675
m Technical 5/28/17-6/3/17 52 675.00 1 1 675
n Transportation 5/28/17-6/3/17 52 675.00 1 1 675
o Volunteer 5/28/17-6/3/17 52 675.00 1 1 675
p Publicity 5/28/17-6/3/17 52 675.00 1 1 675
Hourly
 2014 - 2015 2015 - 2016 2016 - 2017 Proposed President's Final Approved
aa Director/Chair (Summer/Fall)

0 0 0 0 0
ab Director/Chair (Winter/Spring)

0 0 0 0 0
bb Vice-Chair (Summer/Fall)

0 0 0 0 0
bc Vice-Chair (Winter/Spring)

0 0 0 0 0
cc Business Director (Fall)

0 0 0 0 0
cd Business Director (Winter/Spring)

0 0 0 0 0
dd Animal Events Director (Fall)

0 0 0 0 0
de Animal Events Director (Winter/Spring)

0 0 0 0 0
ee Entertainment Director (Fall)

0 0 0 0 0
ef Entertainment Director (Winter/Spring)

0 0 0 0 0
ff Exhibits Director (Fall)

0 0 0 0 0
fg Exhibits Director (Winter/Spring)

0 0 0 0 0
gg Graphics Director (Fall)

0 0 0 0 0
gh Graphics Director (Winter/Spring)

0 0 0 0 0
hh Children's Discovery Fair Director (Fall)

0 0 0 0 0
hi Children's Discovery Fair Director (Winter/Spring)

0 0 0 0 0
ii Operations Director (Fall)

0 0 0 0 0
ij Operations Director (Winter/Spring)

0 0 0 0 0
jj Parade Director (Fall)

0 0 0 0 0
jk Parade Director (Winter/Spring)

0 0 0 0 0
kk Student Organization Fair (Fall)

0 0 0 0 0
kl Student Organization Fair (Winter/Spring)

0 0 0 0 0
ll Technical Director (Fall)

0 0 0 0 0
lm Technical Director (Winter/Spring)

0 0 0 0 0
mm Transportation Director (Fall)

0 0 0 0 0
mn Transportation Director (Winter/Spring)

0 0 0 0 0
nn Volunteer Director (Fall)

0 0 0 0 0
no Volunteer Director (Winter/Spring)

0 0 0 0 0
oo Publicity Director (Fall)

0 0 0 0 0
op Publicity Director (Winter/Spring)

0 0 0 0 0
pp Assistant Director (Weeks 1-2)

0 0 0 0 0
pq Assistant Director (Week 3)

0 0 0 0 0
pr Assistant Director (Week 4)

0 0 0 0 0
ps Assistant Director (Spring)

0 0 0 0 0
qq Director 1 (Fall)

0 0 0 0 0
qr Director 1 (Winter/Spring)

0 0 0 0 0
Total Hourly 0 0 0 0 0
Start-End Hours/Week Pay Per Hour Num. Weeks Quantity Total
aa Director/Chair (Summer/Fall) --- 0 0 0 0 0
ab Director/Chair (Winter/Spring) --- 0 0 0 0 0
bb Vice-Chair (Summer/Fall) --- 0 0 0 0 0
bc Vice-Chair (Winter/Spring) --- 0 0 0 0 0
cc Business Director (Fall) --- 0 0 0 0 0
cd Business Director (Winter/Spring) --- 0 0 0 0 0
dd Animal Events Director (Fall) --- 0 0 0 0 0
de Animal Events Director (Winter/Spring) --- 0 0 0 0 0
ee Entertainment Director (Fall) --- 0 0 0 0 0
ef Entertainment Director (Winter/Spring) --- 0 0 0 0 0
ff Exhibits Director (Fall) --- 0 0 0 0 0
fg Exhibits Director (Winter/Spring) --- 0 0 0 0 0
gg Graphics Director (Fall) --- 0 0 0 0 0
gh Graphics Director (Winter/Spring) --- 0 0 0 0 0
hh Children's Discovery Fair Director (Fall) --- 0 0 0 0 0
hi Children's Discovery Fair Director (Winter/Spring) --- 0 0 0 0 0
ii Operations Director (Fall) --- 0 0 0 0 0
ij Operations Director (Winter/Spring) --- 0 0 0 0 0
jj Parade Director (Fall) --- 0 0 0 0 0
jk Parade Director (Winter/Spring) --- 0 0 0 0 0
kk Student Organization Fair (Fall) --- 0 0 0 0 0
kl Student Organization Fair (Winter/Spring) --- 0 0 0 0 0
ll Technical Director (Fall) --- 0 0 0 0 0
lm Technical Director (Winter/Spring) --- 0 0 0 0 0
mm Transportation Director (Fall) --- 0 0 0 0 0
mn Transportation Director (Winter/Spring) --- 0 0 0 0 0
nn Volunteer Director (Fall) --- 0 0 0 0 0
no Volunteer Director (Winter/Spring) --- 0 0 0 0 0
oo Publicity Director (Fall) --- 0 0 0 0 0
op Publicity Director (Winter/Spring) --- 0 0 0 0 0
pp Assistant Director (Weeks 1-2) --- 0 0 0 0 0
pq Assistant Director (Week 3) --- 0 0 0 0 0
pr Assistant Director (Week 4) --- 0 0 0 0 0
ps Assistant Director (Spring) --- 0 0 0 0 0
qq Director 1 (Fall) --- 0 0 0 0 0
qr Director 1 (Winter/Spring) --- 0 0 0 0 0
Career
 2014 - 2015 2015 - 2016 2016 - 2017 Proposed President's Final Approved
There are no Career entries.
Total Career 0 0 0 0 0
Start-End Num. Months Paid Pay Per Month Quantity Total
There are no stipend entries.
Employee Benefits
 2014 - 2015 2015 - 2016 2016 - 2017 Proposed President's Final Approved
a Total Stipend + Hourly Salaries 2,610 12,345 13,545 13,888 13,888
b Total Career 0 0 0 0 0
Total General Assistance 2,610 12,345 13,545 13,888 13,888
Employee Benefits Casual (a * 0.01300) 34 160 176 181 181
Employee Benefits Career (b * 0.51300) 0 0 0 0 0
General Automotive Employee Liability ((a+b) * 0.00000) 0 0 0 0 0
Composite Benefit Rate ((a+b) * 0.00000) 0 0 0 0 0
Total Employee Benefits 34 160 176 181 181